The University of Queensland Green Office Program

Transcription

1 Introduction Green Office Survey This survey has been developed to be as easy-to-follow as possible. While the main aim of the survey is to gather data on environmental performance and awareness at the University of Queensland, it also provides information regarding environmental issues and initiatives at the University. Please note that all sections of this survey are available as online survey tools, which is the preferred option, however this form may be completed as an alternative. If you would like to complete the survey online, send an request to and you will be provided with the links to the online forms. PART ONE: Walk-Through Survey Use this survey and walk through your School/Centre making observations as directed by the questions. To make the results meaningful, please try to survey an area that includes between five to ten different offices and at least one kitchenette or lunchroom. The best time to conduct this survey would be early in the morning or later in the afternoon, when less people are around for you to disturb (and vice-versa!). Please gain permission from your Manager before conducting the survey and let colleagues know that you are conducting a Green Office Survey as part of your role as a UQ Green Office Representative. When looking into occupied offices, ask for permission first. Please do not turn off or put stickers on any computer equipment and/or accessories that are not your personal responsibility. PART TWO: Interviews To save paper, please use the same copy of the interview questions for every interview the answer boxes have been designed to accommodate this. Alternatively, use an online survey tool. This section has been split into two components: A Purchasing Practices Survey to ascertain the level of environmentally preferred purchasing in your School/Section. This will generally be done through an interview with your purchasing officer. If your purchasing officer is too busy when approached, make a time to meet later. Again, be sure to inform them that you are conducting a Green Office Survey as part of your role as a UQ Green Office Representative. A series of one-to-one interviews with your colleagues that determines their level of awareness of, and participation in, environmentally sustainable office practices. Each interview should not take more than five minutes per person. The number of people that you will need to interview depends on the total number within your School/Section. The table on the right gives a good indication of the suggested number of people you should interview depending on your School/Section size. These surveys are an excellent opportunity to answer people s questions on environmental issues and initiatives at The University of Queensland. Each section of the one-to-one interview questionnaire is linked with relevant UQ Green Office themes available on UQ s Environmental Management System website, which you can use to answer any questions. School/Section Suggested sample size Thank you for your help and efforts! If you have any questions, please contact Sustainability Office, Property and Facilities Division Contacts Green Office Assistant (69959), greenoffice@pf.uq.edu.au Website: Issue No. 11 Issue date: 06/04/2016 Page 1

2 Green Office Survey Date: Campus: Surveyor: Building: No of Staff in School/Section: Level/Floor: School/Section: Green Office Representative: Room Numbers included in the scope of survey. (if sharing building with other areas): Part One: Walk-Through Survey School/Section: Reduce, Reuse and Recycle Objective Task To gain an understanding of what the school/section reduces/reuses and or recycles. To walk through the area you are surveying and observe if there are systems in place for reducing reusing and recycling. As the Green Office Representative, you may already know the answers to some or all of these questions. 100 yes Questions 1-10 Answer Yes or No to each of the following questions YES/NO N/A 1 Does School/Section recycle paper? 2 Does School/Section recycle cardboard? Does School/Section recycle magazines and brochures (glossy paper)? Does School/Section recycle toner and ink jet printer cartridges? Does School/Section recycle obsolete IT equipment? (including by sale or auction) 6 Does School/Section recycle mobile phones? Does School/Section recycle glass, plastics and aluminium cans? Are durable or environmentally preferred plates, cups and cutlery available for internal and guest use? Does School/Section use disposable (plastic or Styrofoam) cups/cutlery? Are awareness posters/stickers for recycling, energy and water awareness visible throughout the office? Do you have anything you would like to add about recycling in your office? Issue No. 11 Issue date: 06/04/2016 Page 2

3 Part One: Walk-Through Survey (continued) Workstation: Reduce, Reuse and Recycle Objective: Task: Questions To gain an understanding at workstation level that reduce/reuse and recycle is being implemented within the school/section. To walk through the area you are surveying looking at workstations/work areas and observe the systems in place for reducing, reusing and recycling and if those systems are being used correctly. Note: organise the walk-through surveys on days when waste can be expected to be in bins. (i.e. not the morning after the office is cleaned) Indicate the total number of workstations surveyed during the walk-through survey in the box to the right and then complete the following questions. Percent of paper in the general waste bins? (from workstations and or central bins) Percent of paper in paper recycling boxes or paper recycling bins that has been used on both sides? (from workstations and or central bins) Percent of paper in the general waste bins? (from workstations and or central bins) Percent of recyclables (e.g. *e.g. cans, bottles, paper, cardboard, cartons and plastic containers) in the general waste bins? (from workstations and or central bins) Percent of non-recyclables* in co-mingled recycling bins? (* Items that are not recyclable. Recyclable items include cans, bottles, paper, cardboard, cartons and plastic containers) Do you have anything you would like to add about Recycling at workstations in your office? School/ Section and Workstation: Energy Use To gain an understanding of after hours energy consumption Objective: within the school/section. Using the Energy Survey for Green Office Survey Form, walk through the area you are surveying and observe the numbers Task: of hard drives, monitors, printers, and lighting that has been turned off at the end of the day. Using the data collected on your Energy Survey Form Questions complete the following questions by indicating the total numbers for lights and equipment and the numbers turned off. If your office has any manually controlled lighting, what is the total number of manually controlled lights in the surveyed area? 16 (Do not answer this question if your office has 100% automatic sensor lighting.) 17 Number of hard drives switched off or on power save? Total No. No. Off No. Power Save 18 Number of monitors switched off or on power save? Number of printers and photocopiers switched off or on power save? Number of kitchen appliances switched off? e.g. microwave, coffee machine, kettle. (Don t include fridge, water boiler). Issue No. 11 Issue date: 06/04/2016 Page 3

4 Bonus Points Does your office undertake any of these exceptional environmental initiatives? Not using lights during daylight hours Water saving measures Using fans, or opening windows over using air conditioning Composting food scraps Other (please describe) Yes No Do you have anything you would like to add about energy use in your office? Are there any initiatives that you have implemented in your office that you would like to tell us about? Do you have any feedback on the walk-through survey? Do you have any feedback about your experience with the and any suggestions as to how you would like the program to develop in the future? Issue No. 11 Issue date: 06/04/2016 Page 4

5 Part Two: Interviews Purchasing Practices Objective: To gain an understanding of the level of environmentally preferred purchasing within the school/section. Task: To interview the Purchasing Officer yes Questions Please complete questions 1-5 indicating if the Purchasing Officer answered yes or no to the following questions. Please indicate % of total purchased in the last financial year if known. Does your School/Section purchase environmentally preferred paper where practicable? (e.g. Carbon Neutral, Australian Paper 80% or 10%, Evolve 100%, Reflex 35%, Carbon Neutral) Does your School/Section purchase remanufactured or recycled printer cartridges? (Premiumremanufactured cartridges can be purchased from P&F Store by request) Does your School/Section purchase energy efficient office equipment and whitegoods? (e.g. computers, printers, photocopiers, fridges etc) Does your School/Section purchase environmentally preferred stationery? (e.g. Refillable pens, pencils, markers, recycled folders, reusable envelopes etc) Does your School/Section purchase environmentally preferred plates, cups and cutlery? (e.g. Greenpack Products, Visy Closed Loop Products or Durable plates/cutlery etc) YES/NO N/A % purchased Do you have any feedback on the purchasing practices survey? Issue No. 11 Issue date: 06/04/2016 Page 5

6 Part Two: Interviews (continued) One-to-One Interviews: Reduce, Reuse and Recycle Use this copy for ALL interviews, i.e. each tick box should have multiple ticks. Tick each box depending on answers, and then add ticks to obtain totals for each answer. Objective: To determine the level of awareness of and participation in, environmentally sustainable office practices. Task Questions To interview a sample of the staff in the school/section where you are conducting the Green Office Survey. Please indicate in the box on the right how many staff members were interviewed. Please complete the following questions indicating the number of staff who responded always, often, sometimes, or never, or N/A only for Q5. Do you minimise printing wherever possible? (i.e. proofreading on the screen and avoiding printing s unless absolutely necessary) Always, whenever possible Often Sometimes Never N/A 2 Do you use the double-side function and copy 2 pages to 1 sheet when printing or photocopying? 3 Do you reuse once used paper? (i.e. using the other side of single-sided printed paper for notepaper) 4 Do you use reusable plates, cups and cutlery while at work (rather than disposable items)? 5 When buying coffee etc, do you take a durable mug/cup instead of using disposable ones? 6 Do you dispose of paper in the designated bins in your section? 7 Do you flatten and dispose of cardboard in the designated bins/area in your section? 8 Do you use environmentally preferred stationary (e.g. refillable pens and pencils, recycled folders, reusable envelopes, etc.)? 9 Do you use the glass, aluminium and plastics recycling bin in your school/section? Do you have anything you would like to add about recycling in your office? To find out more about reducing, re-using and recycling paper, please check out UQ s EMS Recycling procedure at: Issue No. 11 Issue date: 06/04/2016 Page 6

7 Part Two: Interviews (continued) One-to-One Interviews: Energy Use Questions Please complete the following questions indicating the number of staff who responded always, often, sometimes, or never, or N/A only for Q13 and Q14. Is your computer monitor on a power save mode so that your screen goes to sleep if not in use for more than ten minutes? (this does not include using a screen saver) Do you turn off your computer monitor/screen when leaving the office at night? Do you turn off your computer hard drive when leaving the office at night? If your office has any manually controlled lighting, do you turn off lights if you know an area will be unattended for more than 30 minutes? (e.g. workstations, meeting rooms, staff rooms) Do you turn off electrical equipment (printers, copiers etc) if you are the last person to leave the office at night? Always Often Sometimes Never N/A Do you have anything you would like to add about energy use in your office? To find out more about sustainable energy use in offices, please check out UQ s EMS Energy Management Program at: Issue No. 11 Issue date: 06/04/2016 Page 7

8 Part Two: Interviews (continued) One-to-One Interviews: Awareness Questions Please complete the following questions indicating the number of staff who responded yes or no. Are you aware of UQ s Sustainability website at Are you aware that you can send feedback via sustainability@uq.edu.au? Are you aware that the university has a Sustainability Policy and an Environmental Policy? Have you read the University of Queensland's Annual Green Office Report? Are you aware of UQ Sustainability initiatives? (Solar Panels, rainwater tanks, etc.) Do you make use of sustainable transport methods to travel to UQ? Yes I always walk, cycle or use public transport No I walk, cycle or use public transport when I can I ride share or travel in sustainable vehicles I need to drive for practical reasons Do you have anything you would like to add about awareness in your office? Do you have any feedback on the one-to-one interviews? Congratulations on completing your School/Section s Green Office Survey! Please keep the original for your own records. You can either send a copy by Internal Mail to: Sustainability Office, Property and Facilities, Bldg. 42, Staff House Road, St Lucia campus Or you can scan the form and send it by to greenoffice@pf.uq.edu.au Thank you for your time! Source: Adapted from Monash Issue No. 11 Issue date: 06/04/2016 Page 8