Position Description

Transcription

1 Position Description Position Title HR Adviser People Capabilities Reports To Divisional Manager People Capabilities Group Human Resources Group Date Created/Updated June 2016 About the Ministry The Ministry of Foreign Affairs and Trade (the Ministry) acts in the world to make New Zealand safer and more prosperous. Our purpose is to create the international conditions and connections for New Zealand and New Zealanders to thrive. Our work: Kaitiakitanga delivers solutions to global challenges, for the benefit of present and future generations; Leadership amplifies New Zealand s influence and standing in the world; Prosperity delivers improved prosperity for New Zealand and our region; Stability delivers security and resilience to our country, our people, and our region. Our values are professionalism, leadership, respect, collaboration and innovation. MFAT In Confidence Page 1 of 5

2 About the Group The role of Human Resources (HR) is to ensure that the Ministry has the people and culture to deliver on the Government s priorities. HR provides high-level strategic and operational advice and support to the Chief Executive Officer, the Senior Leadership Team, and Level 3 and 4 managers to ensure that effective HR strategies are developed and integrated into all business strategies and plans. This will help to build a high performing Ministry. HR is also responsible for the design and delivery of a range of Ministry-wide HR policies, operational HR processes, and systems aimed at ensuring that managers have access to the best possible advice, support, and systems to motivate, develop and manage their people. About the Position The role contributes to the design, development, implementation and maintenance of people capability solutions for the Ministry and provides advice and support on these areas to HR Business Partners and the business. Key Accountabilities The following key accountabilities of this role assist in delivering the Ministry s purpose. Development, implementation and maintenance of people capability solutions: Contribute to the development, implementation and maintenance of frameworks, tools, and systems and solutions, working closely with other members of the PC Team. Design, develop and implement learning and development and leadership development initiatives, including the entry level development programme for foreign policy and development officers. Design and develop a range of interactive and engaging tools and resources to support learning. Develop and maintain People Capability systems including the online catalogue and booking system, intranet and resources. Effectively monitor budget for PC activities. Manage nominations for leadership development programmes as part of the annual talent process. Advice Provide sound advice on people capability frameworks, tools and systems to the HR Business Partners, managers and other stakeholders. Assist in effectively up-skilling and coaching managers including those at Post, on the HR and people capability responsibilities and requirements of their roles. Share personal skills, knowledge, and expertise within the HR Group and Ministry. Keep abreast of HR/capability development best practice and advise on the implications of best practice and business changes on the Ministry and HR management practice. Relationship Management MFAT In Confidence Page 2 of 5

3 Develop strong working relationships with the HR Business Partners, and the Senior Adviser and Principal Adviser in the People Capabilities team to ensure an integrated approach to people capability solutions. Develop strong working relationships with managers and staff across the Ministry as part of developing and embedding initiatives. Develop strong working relationships with relevant training providers, including suppliers on the People Capability Provider Panel.Contribute to the alignment of programmes and activities across the Ministry and promote and foster cooperation and collaboration. Actively participate as an effective member of the HR Group and ensuring a collaborative culture, commitment to the direction of HR, and achievement of agreed outcomes. Proactively identify opportunities for sharing information and learning. Actively seek external input and advice. Reporting Provide regular reporting for the People Capabilities team as required. Monitor effectiveness of processes and procedures. Monitor and evaluate effectiveness of learning and development initiatives and use data to inform future programmes. Project Management Contribute to people capability development activities/projects. Network appropriately to ensure project success across the Ministry, directly or indirectly. Manage robust procurement processes including oversight of tender processes, statements of work and contract management. Organisational Responsibilities Understand the Ministry s strategic framework and how this role contributes to the work of the Ministry. Understand and apply the strategic context in which the Ministry operates, including priorities and perspectives of the Ministers, partner agencies, and external stakeholders. Understand tikanga and Treaty of Waitangi principles and have sufficient appreciation of Te Reo Māori to be able to apply the Ministry Māori dimension, underpinned by Ministry values, in a way that is relevant to the context of our business. All other duties as requested by the employer. Health and Safety The Ministry is committed to providing a safe and healthy working environment for all staff, including contractors and other workers, both on and offshore. You are responsible for: taking reasonable care of your own and other s health and safety and being mindful of the effect of your actions (or lack of action) on the health and safety of others MFAT In Confidence Page 3 of 5

4 complying with reasonable Ministry instructions to ensure the Ministry is able to comply with the Health and Safety at Work Act 2015 cooperating with health and safety policies and procedures identifying and reporting hazards, injuries, illness and incidents (including near misses) that arise from your work or in the workplace identifying and eliminating or mitigating health and safety risks so far as reasonably practicable and consulting with others in doing so raising health and safety matters with your manager or health and safety representative (or contact as appropriate) ensuring that all health and safety incidents, injuries, near misses are immediately reported through the HR Kiosk ensuring that significant hazards and risks or critical incidents are drawn to the immediate attention of your Manager. Qualifications, Skills, Knowledge & Experience The following are required: Qualifications Skills An HR-based or other relevant tertiary qualification related to people capability development is desirable. Ability to convey complex information logically and concisely in both written and oral forms. Ability to research and analyse issues and develop appropriate recommendations Strong oral and written communication skills. Strong interpersonal skills. Ability to work under pressure. Ability to work as part of a team. Ability to work with staff from all levels of the organisation. Ability to contribute to the development and design of fit for purpose training solutions. Ability to facilitate and coordinate tasks. Good policy formulation skills and sound judgement. Sensitive to and appreciative of EEO issues. Ability to work with people from other cultures. The ability to facilitate complex tasks in a multi-disciplinary environment. Ability to act as facilitator in a range of instructional environments. Experience At least 2 years experience in HR, preferably in the area of people capability development/od delivery and implementation. Experience in the design, development and delivery of learning and development initiatives, information systems and associated resources. Relationships The position is required to build and maintain the following relationships: Internal (within MFAT) Deputy Secretary Human Resources MFAT In Confidence Page 4 of 5

5 People Capabilities (PC) Team HR Business Partners HR Group Other teams and staff across the Ministry that provide learning and development solutions Focus on Level 3 and Level 4 Ministry Managers. Policy officers throughout the Ministry External (outside MFAT) Consulting companies and suppliers on the People Capability Provider Panel Other training providers People Capability, OD and L & D specialists Leadership Development Centre (LDC) State Services Commission (SSC) Delegations As set out in the Ministry s Instrument of Delegation Mandatory Role Requirements You must be able to obtain and maintain an appropriate New Zealand Government Security clearance. MFAT In Confidence Page 5 of 5