PLEASANT GROVE CITY FIRE STATION AND POLICE AND COURTSBUILDINGS

Transcription

1 REQUEST FOR PROPOSALS FOR ARCHITECTURAL SERVICES FOR DESIGN AND CONSTRUCTION OF THE PLEASANT GROVE CITY FIRE STATION AND POLICE AND COURTSBUILDINGS Mandatory Pre-Proposal Conference January 11, :00 p.m. Pleasant Grove City Council Chambers 86 E. 100 S. Pleasant Grove, UT Proposal Due By: January 25, :00 p.m. Page 1 of 7

2 REQUEST FOR PROPOSALS PLEASANT GROVE CITY FIRE STATION AND POLICE AND COURTS BUILDINGS I. Introduction: This is a Request for Proposals from qualified architectural firms to provide services for the design and construction of a new Fire Station and Police, Dispatch and Courts Building in Pleasant Grove, Utah. It is anticipated that there will be 3 phases to this project. Phase 1 of the project will be, prior to any design, hiring an architectural firm to assist the City in the hiring of a Construction Manager/General Contractor (CM/GC). Phase 2 of the project includes preparing a detailed design and construction drawings of the facilities, including specifications, construction costs and a schedule. Pleasant Grove City has already done some space needs analysis and programming which can be used in implementing Phase 2 of the project. Phase 3 will be for construction services such as review of submittals, conformance to the facility design, change orders, and project closeout. II. Scope of Work: The Facilities will be built on an existing City owned property. The preferred site is the block that fronts 100 E. between 100 S. and 200 S. The property is adjacent to a park and it is anticipated that no park space will be used for the project. An old facility called the Old Rec Center will need to be razed to complete the project. To our knowledge, adequate water, sewer, power, and natural gas utilities are in the adjacent right-of-ways. The following is a brief description of the known requirements to be considered in this project: A. Work with an Owner s Committee composed of two Pleasant Grove residents knowledgeable in construction practices and key City staff including the Judge of the Justice Court, City Engineer, City Administrator and both the Fire and Police Chiefs. The Owner s Committee will work with you to evaluate the needed square footage and determine a feasible design for the new site and building. The proposed plan will accommodate all City Fire, Police, Dispatch and Court functions. B. Plan the site for its ultimate configuration. Develop facility program detailing all spaces with assigned square footage and needs. Although some of this information has been gathered it will need to be reviewed with Architect and Owner s Committee. Group recommended needs into logical groups so that project can be scaled if necessary to match available funding. Page 2 of 7

3 C. Prepare project programming and schematic design in Phase 2, including 15% level drawings, with floor plans, site plans, sections, elevations, renderings, preliminary cost estimate and schedule for approval by City. D. Prepare project detailed design including 50%, 90%, and final construction drawings, specifications, cost estimate and schedule for City approval that can be used by a CM/GC for bidding purposes, or if required by the City, advertised using a traditional bid/build process. E. Provide project construction phase services in Phase 3, including review of budget, construction materials, and methods, cost estimating, project phasing, shop drawings and submittals, interior and exterior colors and fixture selections, construction revisions and change orders, etc. Coordinate with CM/GC during project closeout, in preparing closeout documentation, maintenance and operation manuals, warranties, systems testing, etc. Provide As-built record drawings to City in electronic ACAD and PDF formats. F. Coordinate with other affected agencies and/or organizations, Rocky Mountain Power, Utah County, Questar, Comcast, or any other agency that might not be listed. Coordinate all required permitting. G. Attend public meetings as needed to make presentations and lead discussions on the project. Some of these meetings may include meetings with neighboring property owners, developers, Planning Commission, and the City Council. H. Meet all local, State, and Federal laws, building codes, and standards for facilities of this nature. Project will be required to go through Pleasant Grove City s building permit and site plan process. I. Schedule and hold regular meetings with the Owner s Committee during all phases of the project. Most meetings will include Design/Construction Team to review project progress and resolve issues. Attend substantial completion, final completion and warranty inspections. J. Incorporate the Owner s Committee design preliminary requirements listed below in the initial evaluation: a. Provide office space for: Police/Dispatch, Fire and Court departments, climate controlled computer equipment room, large and small conference rooms, Court Chambers with audio/visual equipment which will also be used as City Council Chambers, break room, restrooms, etc. b. Provide adequate mechanical and electrical equipment for proper ventilation, air conditioning, and heating of all offices, etc. Lighting should exceed minimum industry standards for professional office and be energy efficient. c. Provide conduit, boxes, and wiring for data and communications needs to Page 3 of 7

4 meet the latest technology and future expansion. Provide necessary accommodations for telephone and fiber optic service. d. Provide adequate drainage and detention facilities for the site. e. Connect to existing culinary water, secondary water and sewer lines to provide service to the new buildings. f. Connect required power from local electrical service into the building and auxiliary structures. Provide option for backup emergency power. g. Provide landscaping and irrigation system. h. Identify options and costs for a facility security system including employee parking security fencing and automatic gate. Establish building/yard elevations and designs to coordinate with existing and neighboring site conditions. Building design must comply with Pleasant Grove City Downtown Design Standards. i. Provide exterior and remote security lighting that exceeds minimum industry standards. j. Provide options for demolition of existing buildings which minimizes disruptions to Public Safety operations during construction. May require phasing the demolition and construction. k. Provide furniture, furnishings, storage, and equipment designs. The above mentioned areas are not intended to be all inclusive. It is anticipated that the actual building layout and construction will be adjusted, based upon final recommendations and the architect and staff reviews. All considerations of the proposal should be calculated based upon a 50-year service period preferably to build-out if budget allows. Currently Pleasant Grove City has a population of approximately 38,000. It is anticipated that the buildout population will be 55,000. Due to the growth expected and funding available, the project may need to provide for expansion as future needs dictate. III. Funding: The project budget consists of a $9.5M General Obligation Bond that will likely be funded in early February. The City also has approximately $1M in impact fees that are currently available to be spent. Additional funding could be added through cash donations or in-kind contributions. They are estimated at this time to be approximately $1.5M. IV. Proposal/Statement of Qualifications Content: The Proposal and Statement of Qualifications will include the following: A. The names, addresses, telephone numbers, and current licenses of the Engineer/Architects involved in the project. B. Type of organization of all parties involved (partnership, corporation, etc.) Page 4 of 7

5 C. Names of the principals in each firm. D. Names of key personnel, from each firm, that will be assigned to the project, and their anticipated involvement (by percentage or hours) in the project. E. A list of past projects that relate to similar City or government design/construction of a similar size and scope. Include: project name, building size in square feet, initial cost estimate, final actual cost, and a contact name/phone number from that entity familiar enough with the past project to give a reference. F. Statement of team member s qualifications describing experience and expertise that will facilitate completing the project on-time and on-budget, with minimal change orders and problems. G. A list of sub consultants that will be used and their role on the project. H. Bid proposal contains costs broken down by Phase and Task for providing programming, design, and construction phase services which will be the basis for negotiating the final contract. Include the proposed individual hours, labor rates, direct charges, and sub consultant fees. NEED TO HAVE ARCHITECT FEE IN A SEPARATE SEALED ENVELOPE. I. Proposed time-line for completion of the project. J. Unique suggestions, considerations, or requirements that may help distinguish the proposed team, help the City anticipate issues, or help better understand the proposal. K. Proof of Insurance V. Completion and Acceptance Criteria: The proposal must describe in detail how the contract will be structured and how completion and acceptance will be determined for each phase. These parameters must be met for the contract to continue, and will require authorization by the City before the Team may proceed with subsequent phases of the project. It is anticipated that the contract will stipulate compliance with all applicable local, State, and Federal regulations appertaining to such projects. This conformance will be demonstrated in design and construction. VI. Contract Time: It is anticipated that the contract duration will not exceed 24 months. It will be based Page 5 of 7

6 upon a completion date for each task that will be strictly complied with. Potential site layout and phasing could shorten contract window. VII. Selection Criteria: The selection of the Architect to complete the project will be based upon the following criteria: A. Architect's experience in the design and construction of similar Public Safety facilities, of similar size and scope. B. Responses from clients of past similar projects. C. Personnel assigned to various tasks, their experience and qualifications, and demonstrated ability to complete the project on-time and on-budget. D. Time line for the completion of the project. E. Proposed project concept and demonstrated attention to detail. F. Cost of Service. NEED TO HAVE ARCHITECT FEE IN A SEPARATE SEALED ENVELOPE VIII. Selection Process: The selection process will follow the procedure outlined below: A. Mandatory Pre-Proposal Conference will be held in the Pleasant Grove City Council Chambers at 86 East 100 South in Pleasant Grove on Wednesday, January 11 at 4:00 p.m. B. Proposals must be submitted by January 25, at 5:00 p.m.to be considered, 10 hard copies of the proposal and one electronic copy, must be submitted to the City Recorder, at 70 S. 100 E. Pleasant Grove, Utah, 84062, Attn. Scott Darrington, City Administrator C. Proposals will be reviewed by the Owner s Committee and could possibly be shortlisted for an interview with the City Council. Interviews are anticipated to be on Tuesday, February 7 th at 6:00 p.m. in the Pleasant Grove City Council Chambers. Pleasant Grove City reserves the right to disqualify incomplete proposals, waive minor defects in the written proposals as deemed appropriate, request additional information from any respondent, change or modify the scope of the project at any time without any penalty, negotiate terms with one or more of the respondents, reject any or all proposals, without a penalty, and take any steps necessary to act in the City s best interest. Any and all questions may be addressed to Scott Darrington at the above address, by phone at (801) , or by at sdarrington@pgcity.org. Copies of this RFP are available on the City s web site at and on BidSync at bidsync.com. Page 6 of 7