City of Bremerton Public Works Department Notice to Consultants Pavement Management Program

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1 City of Bremerton Public Works Department Notice to Consultants Pavement Management Program The City of Bremerton Department of Public Works & Utilities (City) is requesting Statements of Qualifications (SOQ) for qualified consultants to assess the condition of the City s existing roadways in support of the City s Pavement Management Program (PMP). Background The City maintains approximately 360 lane miles of roadways throughout the City limits, shown in Exhibit 1, including state routes, arterials, collectors and residential streets. The approximate number of lane miles corresponding to each type of functional classification is shown in the table below. Roadway Type Lane Miles State Routes 41 Arterials and Collectors 127 Residential Streets 192 Total 360 The City completed a comprehensive pavement condition assessment in 2004 and conducts various roadway maintenance, repair and rehabilitation projects on an annual basis. The 2004 assessment was updated in 2010; however, a comprehensive survey of the City s roadway network is necessary in order to provide updated information related to pavement condition and to support the future planning and prioritization of roadway projects. Similarly, the City requires sidewalk condition and geometric data to be integrated into GIS in order to inform its ADA Transition Plan to support planning and prioritization of sidewalk improvements. Scope of Work The City is soliciting qualifications from consultants to perform pavement and sidewalk condition assessments throughout the City. All data collected will be used by City staff to identify, plan, and prioritize future projects for the maintenance, repair, preservation and rehabilitation of roadway facilities. The scope of work will generally consist of three phases, Data Collection, Condition Assessment, and Pavement Management Summary. It is anticipated that the condition assessment work for sidewalks will be completed in 2017 and the condition assessment work for pavement will be completed in A. Data Collection The survey necessary to assess the condition of the City s roadways shall be completed through the use of a Laser Road Surface Tester (RST), with accompanying video imaging. The equipment and methods used for the survey and data collection must be repeatable and be conducted in conditions (dry pavement, adequate lighting) that support the collection of quality data. Page 1 of 5

2 The scope of the pavement survey will consist of gathering data and assessing the pavement condition of all arterials, collectors and local roads in the City s existing roadway network. State routes will not be included in the scope of the pavement survey. For arterials and collectors, data collection shall be performed in both directions. For residential streets, data collection may be performed in a single direction. In addition, all existing sidewalks in the City, including those along state routes, will be included in the scope of the survey. The method used to survey sidewalks shall be capable of identifying the location and extent of existing sidewalk, categorizing the type and material, inventorying any relevant obstructions impacting the Pedestrian Access Route, identifying areas where the sidewalk is not in compliance with PROWAG guidelines, and assessing the overall sidewalk condition. Prior to initiating the pavement or sidewalk condition survey, the City will provide information displaying roadway segment information, either as GIS shapefiles or in Excel format. The consultant will work with City staff to review these roadway segments, including the identification of any irregularities or inconsistencies in the shapefiles as compared to the physical roadway network. Data collection for both roadways and sidewalks shall be conducted in a manner that is coordinated with the roadway segments provided by the City. This aspect of the work is important to ensure that the data collected through the pavement and sidewalk condition survey can be easily integrated into the City s existing GIS system. B. Condition Assessment Based on the data collected through the Laser RST, video imaging, and visual inspection, each roadway segment shall be assessed for pavement distress, including the type (ex. alligator cracking, raveling, etc.) and severity, in order to develop a Pavement Condition Index (PCI) indicator for each roadway segment. The PCI indicators should be assigned to each roadway segment in a manner that allows for integration with the City s existing GIS system. The development of a PCI indicator for each roadway segment shall be completed in accordance with the American Society of Testing Materials (ASTM) D6433 Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys. For sidewalks, information collected during the survey will be used by the City to develop a future prioritized list of corrections to eliminate all areas of disrepair, and all ADA impediments throughout the City. Prioritization of sidewalk improvements is outside the scope of work for the Pavement Management Program, which will focus on roadway projects. However, the consultant will be responsible for delivering data collected on the configuration and condition of sidewalks in a format that can be easily integrated into the City s existing GIS system. C. Pavement Management Summary The information and imagery collected and developed as part of the roadway survey, sidewalk survey and condition assessment shall be compiled and delivered to the City, both as a hard copy report and a GIS geodatabase. The hard copy report should describe the methods used to complete the survey and condition assessment, along with the associated results. The geodatabase should be referenced to the roadway segments provided by the City and include the PCI indicator assigned to each roadway segment, along with any other information collected as part of the roadway survey, including but not limited to, the presence or absence of pavement distress, details on any distress that is present, pavement type, number of lanes, slope, roughness and width. Page 2 of 5

3 In addition, the geodatabase should also include information collected for sidewalks, including but not limited to, the location and extent of existing sidewalk, type and material, review of obstructions in the pedestrian access route, and assessment of overall sidewalk condition. Finally, the consultant will prepare a Pavement Management Summary (PMS) that is capable of modeling the condition and performance of the City s roads, recommending various available maintenance, rehabilitation, and reconstruction (MR&R) strategies and projecting the funding levels to support these activities. Examples of MR&R strategies to be assessed as part of the PMS include, but are not limited to, crack sealing, patching, seal coating, overlays, and roadway reconstruction. Analysis of MR&R strategies and the associated funding needs should be based on the PCI indicators, sidewalk data, and other roadway information collected during the Data Collection and Condition Assessment phases. The format of the PMS can be determined by the consultant but must have functionality that allows for the development of localized pavement performance curves and be able to estimate the cost associated with the various MR&R strategies that are assessed and/or recommended as part of the PMS. Sidewalk data should be incorporated into the PMS to the extent that is necessary to incorporate the presence or absence of sidewalk into cost projections when evaluating MR&R strategies. Delivery of the PMS must support the City s overall PMP by identifying a roadway improvement plan for a given planning period that includes projects that are prioritized based on the optimal use of available funding resources. Thus, it is import that the PMS proposed by the consultant is accessible and offers ease of access for future use by City staff in response to changing conditions, such as available funding resources. Schedule Advertise SOQ Request October 4, 2017 SOQ due October 18, :00PM Shortlist Developed October 20, 2017 (tentative) Interviews October 27, 2017 (tentative) Select Consultant November 3, 2017 (tentative) Submittal Requirements SOQs will be accepted via ed submission (see below). If mailing or delivering SOQs, submit 5 copies. The SOQ should include the following: 1. Cover Letter describing the submitting firm and relevant experience, 1 page maximum. 2. Description of the project team, including any sub consultants, 3 pages maximum. 3. Summary of 3 similar projects with references, 3 pages maximum 4. Description of the firm s project approach, including methods proposed to complete the survey, condition assessment and format/content of the PMS. 5 pages maximum. Selection Procedure/Criteria The City will review the SOQs and either select firms to interview, or select the consultant from the SOQ s. Selection will be made by a committee consisting of City of Bremerton Department of Public Works & Utilities employees. SOQs received will be evaluated using the following criteria: 1. Project Manager's overall experience in conducting pavement and sidewalk surveys, completing condition assessments for pavement and sidewalk facilities, and implementing Pavement Management Summaries or larger Pavement Management Programs at the municipal level - 20%. Page 3 of 5

4 2. Firm's overall and local experience and qualifications in completing pavement surveys using Laser RSTs, and pavement and sidewalk condition assessments - 30%. 3. Overall team s approach to the work and understanding of the City s need to support and maintain the Pavement Management Program - 20%. 4. Firm s overall approach to the Pavement Management Summary and potential for City staff to use any associated tools (spreadsheets, software, etc) - 20%. 5. Relevant project experience - 10%. All communication with the City and/or questions related to this project shall be directed to John Butler, Civil Engineer, at (360) or john.butler@ci.bremerton.wa.us. completed SOQs to Mr. Butler no later than 4:00pm on October 18, 2017 at john.butler@ci.bremerton.wa.us. SOQs received after this date will not be considered. Note: Submitters may want to consider setting your to automatically receive a Delivery/Read Receipt for confirmation purposes, as City of Bremerton will not respond with notification of receipt. Page 4 of 5

5 Exhibit 1 City of Bremerton Roadways Page 5 of 5