REQUEST FOR PROPOSAL

Transcription

1 REQUEST FOR PROPOSAL NFVF SA 001/ 2018 The Appointment of a service provider to conduct skills audit for funded slates on behalf of the National Film and Video Foundation. 2 nd Floor, 87 Central Street, Houghton, 2198, South Africa Private Bag X04, Northlands, 2116, South Africa Tel: Fax: info@nfvf.co.za Website: Councillors: Mr Phillip Molefe (Chairperson); Ms Zimkhitha Zatu (Deputy Chair); Ms Zanele Mthembu; Dr Siphelo Ngcwangu; Advocate Dimakatso Qocha; Mr Mfundo Ntsibande; Ms Fikile Masiko; Mr Jeremiah Mofokeng; Ms Pam Mashiane; Mr Thabiso Masudubele ; Mr Kgotso Motsoane Acting Chief Executive Officer: Mr Shadrack Bokaba

2 1. Introduction The National Film and Video Foundation (NFVF) is an agency of the Department of Arts and Culture that was created to ensure equitable growth of South Africa's film and video industry. We do this by providing funding for the develop pment, production, marketing and distribution of films and also the training and development of filmmakers. In addition, the NFVF commissions research and produces industry statistics that provide both the public and stakeholders with valuable insights into the South African film industry. The National Film and Video Foundation (NFVF) s Vision, Mission and Objectives: 2. Background The National Film and Video Foundation (NFVF) is a statutory body created in terms of the National Film and Video Foundation Act No. 73 of 1997 (NFVF Act). The NFVF Act mandates the NFVF to develop and promote the South African film industry. In pursuance of this mandate the NFVF introduced slate funding. The introduction of slate funding is to develop small production companies by giving them operational capital over a predetermined period of three years with the aim of cultivating sustainable and viable production companies. The two slate funding programmes are non-fiction and fiction slate funding. This is clearly targeted at providing black directors a shot at their first feature in a supportive environment and it also involved the training of black heads of department. The slate funding focuses on the following: skills development and training; mentoring emerging creative talent; production of commercially viable features, as well as building sustainable film enterprises. There are also other slate projects, which are Female Filmmaker and Youth Filmmaker Initiatives. Both slate initiatives (female & youth filmmaker) are offered in the form of mentorship programme and are guided in the development and production of their stories. 3. Scope of work Since the inception of the slate funding, the NFVF has noticed a trend that the production companies that have been awarded the funding struggle to meet the deliverables within the allocated 3-year period. Thus, the NFVF, is looking for a company that can assist with conducting an intense skills audit to ascertain whether the production companies are well-equipped and have 2

3 the necessary personell to proceed with the slate successfully. A site visit will need to be conducted: the office space, facilities, and staff compliment will need to be assessed to determine pontentail risk areas that need improving. Below is a list of the companies that need to undergo the skills audit process: Documentary slates: 1. Puo Phara productions (Gauteng based) 2. Tshedza Media (Gauteng based) Documentary Special Projects: 3. Masibonisanenisonke Trading (Mpumalanga/Gauteng based) 4. Doti Productions (Gauteng based) Fiction slates: 5. Burnt Onion Productions (Gauteng based) 6. Coalstove Productions (Gauteng based) 7. Branded Soul Productions (Gauteng based) Animation slates: 8. Digital Characters (Gauteng based) The successful auditing firm must have knowledge and understanding of film and television industry and clear understanding of production companies. 4. Mandatory requirements: Applicant has to be registered on National Treasury central supplier database and National Film and Video Foundation (NFVF) database Valid tax clearance certificate Valid tax clearance certificate Certified ID copies of Directors (valid for 3 months) B-BBEE certificate CIPC Documents Company profile Testimonial letters Functionality Evaluation Criteria Bidders are required to score a minimum of 80 points on functionality to be considered for price scoring: Functionality evaluation criteria will be as follows. No Description Weight 1 Experience in conducting an intense skills audit. (Reference letters on valid letterheads that proves experience of the organization in providing skills audit) 1 to 3 years =10 points 3 to 5 years =15 points 5 to 7 years =30 points 7 years and above = 40 points 2 Methodology Poor = 5 points Average = 15 points Good = 30 points Excellent = 40 points Project Plan, Budget and timelimes for delivarables Poor = 5 points Average = 10 points Good = 15 points Excellent = 20 points 20 Total 100 % Minimum threshold 80 % 3

4 Technical Details for RFQ: Contact number: SCM Details for RFQ: Contact number: Deadline for submission of Quotations/Proposal: 18 Septemeber 2018 Submission Details addressed to Amukelani Maluleke. Hand deliveries to physical Address: 87 Central Street Houghton Johannesburg 2198 Or submit via amukelanim@nfvf.co.za 4

5 DECLARATION OF INTEREST SBD 4 1. Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where- - the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full Name of bidder or his or her representative:. 2.2 Identity Number: 2.3 Position occupied in the Company (director, trustee, shareholder²): Company Registration Number: Tax Reference Number:. 2.6 VAT Registration Number: The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below. ¹ State means (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. ² Shareholder means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. 2.7 Are you or any person connected with the bidder YES / NO presently employed by the state? If so, furnish the following particulars: Name of person / director / trustee / shareholder/ member: Name of state institution at which you or the person connected to the bidder is employed : Position occupied in the state institution:... Any other particulars: If you are presently employed by the state, did you obtain YES / NO the appropriate authority to undertake remunerative work outside employment in the public sector? If yes, did you attached proof of such authority to the bid YES / NO document? (Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid If no, furnish reasons for non-submission of such proof:. 5

6 Did you or your spouse, or any of the company s directors / YES / NO trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months? If so, furnish particulars: Do you, or any person connected with the bidder, have YES / NO any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? 2.9.1If so, furnish particulars Are you, or any person connected with the bidder, YES/NO aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? If so, furnish particulars Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies whether or not they are bidding for this contract? If so, furnish particulars:... 3 Full details of directors / trustees / members / shareholders. Full Name Identity Number Personal Tax Reference Number State Employee Number / Persal Number 4 DECLARATION I, THE UNDERSIGNED (NAME) CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE... Signature. Position.. Date Name of bidde 6

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