Graduate Assistant BearPAF GUIDE FOR INITIATORS. Logging in

Transcription

1 Graduate Assistant BearPAF GUIDE FOR INITIATORS Logging in 1) The Graduate Assistant BearPAF can be accessed by logging into the MyMissouriState.edu portal. 2) Enter your user name & password. 3) The link to the Graduate Assistant BearPAF is located in the Work Resources tab under the Other Resources Channel. Once the new GA BearPAF is in production a single BearPAF link will provide access to both the GA & Per Course BearPAF application 1 P a g e

2 Selecting a Person 1) Search for the person you would like to create a BearPAF for by clicking on the Person field. 2) If the BearPass number is known, you can enter that number directly; otherwise, enter 4 or more characters of the person s first & last name. A list of names, as well as the university classification for all people matching the entry will show on the screen. 3) Click on the correct person s name & then click on the select button. *If there are multiple people listed under the same name and you are having difficulty determining the correct person to select, please contact the HR records office for assistance. 2 P a g e

3 NOTE Due to their student status, all graduate assistants will be listed in the general person database of Banner. If you have difficulty locating their name, please contact the HR records office. Employee Information This section gives a brief description of the Graduate Assistant s current status, campus information & current job information. All active BearPAF s (including other positons for other departments) for this person will show here as well. There are a few steps that should be completed before a BearPAF for a Graduate Assistant is started. 1) If the graduate student is a teaching assistant, the graduate assistant will automatically be assigned a teaching record at the time the Graduate College approves their appointment. Once their appointment is approved, the graduate teaching assistant can be assigned as an instructor of record through the SSASECT screen in Banner (This action is performed outside of the BearPAF system). 2) Review the status of any current jobs. If there are any current student jobs, a form will need to be submitted to Student Employment requesting the position be terminated. 3 P a g e

4 3) A review of the Active PAF s section will allow you to catch if a Graduate Assistant PAF has already been submitted & decrease the chance of a duplicate submission. 4) Once the review of the current jobs & active PAF s is complete, select the New GA Assignment button. Creating the BearPAF 1) Select the type of Graduate Assistant, period of appointment, the year & salary. If a GA needs to be hired with a salary other than what is listed (late start, grant funding, etc ) the Full time Other & Part-time other option can be selected; however, the Graduate College must be contacted for approval prior to use of this option & a reason must be placed in the comment box on the next page. 4 P a g e

5 2) Enter the campus mail information of the location the Graduate Assistant will be working. 3) Select the department the Graduate Assistant will be working in from the Home ORGN drop down field. 5 P a g e

6 4) Select from the position number and corresponding FOAP from the available drop down list. The full FOAP will populate in the budget section below. If you are not able to locate the correct FOAP, then select the Create New Position option from the drop down list. You will then need to enter the FOAP in the budget section below. 5) Select how the Stipend will be funded (Department, Grant or Foundation) 6) Select how the Fee Waiver will be funded (Department, Grant or Grandfathered) 6 P a g e

7 7) Enter the supervisor name for the Graduate Assistant. This field works the same as the search field in the Selecting a Person section. 8) Information regarding the Graduate Assistant should be entered in the comment field (Late start with the date the GA started, Information regarding the salary selection other than the predetermined GA salary). 9) Select the approval chain. The default approval chain will be determined from the home department, but can be changed using the drop down list. 10) Click Submit for Approval. Return or Rejected BearPAF If a BearPAF is returned/rejected, an will be sent to the person who initiated the BearPAF. The will contain any & all comment strings made during the approval process. If the BearPAF needs to be submitted again, a new BearPAF will need to be generated with the requested changes. 7 P a g e