in partnership with sponsorship & exhibition packages

Transcription

1 in partnership with sponsorship & exhibition packages

2 INVITATION Dear Valued Sponsors and Exhibitors We would like to invite you to the Goodfellow Symposium We are pleased to announce that the Symposium will take place at the Vodafone Events Centre in Auckland on March 24 and 25, The Goodfellow Symposium continues to be an engaging, valuable and worthwhile weekend experience for health professionals to update their clinical knowledge and practical skills. The Symposium continues to grow with the 2017 programme offering over 112 sessions to 1,000 attendees including over 740 delegates, 100 speakers, moderators and guests and 150 exhibitors. This prospectus outlines sponsorship and exhibition opportunities available. Please take the time to review the packages and determine your requirements for the promotion of your business and contact us if any further clarification is needed. We look forward to sharing this valuable event with you. Kind regards Bruce Arroll Goodfellow Director Sponsorship Contact Nihal Fernandez Sponsorship and Exhibition on behalf of the Goodfellow Symposium The Conference Company Phone:

3 Benefits of participating A multi-disciplinary programme caters for general practitioners, primary health care nurses, pharmacists, urgent care physicians, registrars, specialists and others working in primary health care Exhibitors have the opportunity to mix with delegates in both the exhibition space and at social functions. To attract delegates we ensure: A wide-ranging choice of topics A high quality of presenters An opportunity for stimulating interaction with delegates peers and other disciplines. Engaging and informative sessions cover practical techniques, latest clinical updates and useful tools and techniques to apply in practice. The Goodfellow symposium is the premiere CME and CPD (continuing professional development) event in Auckland for GPs, nurses and primary health care professionals. Each year the symposium continues to grow. Participant numbers for past 7 years: Positive feedback from all professions: Excellent speakers, GP related topics and what to do on Monday - GP Enjoyed all sessions and found them practical to my clinical role - Nurse. Every year it s a vital part of my CME - Pharmacist Great speakers, really high-yield discussions - Student The Goodfellow Symposium adheres to the RNZCGP Exhibition and Sponsorship Policy (copy available on request). All onsite promotions will be expected to be aligned with this policy and all other relevant codes of practices (for example the Researched Medicines Industry of NZ)

4 SPONSORSHIP OPPORTUNITIES Breakfast Session Sponsor - NZ$10,000 + gst One (1) Speaker registration which includes attendance at sessions, morning tea, Presentation A 45min session which includes questions and answers content to be approved by the organising committee Opportunity to supply catering (additional cost) Standard audio visual equipment will be provided in room Company logo in the Half page advertisement in the Symposium handbook (artwork supplied by sponsor) 150 word company profile to be included in the Symposium handbook and Limited to 4 Networking Function Sponsor - NZ$7,000 + gst afternoon tea, lunch and Networking function Two (2) additional tickets to Networking Function Exhibition Space Complimentary standard stand in the exhibition area (3 x 2.4m) One (1) exhibitor pass with access to morning tea, afternoon tea, lunch and networking function Naming rights to the Networking Function Verbal acknowledgement at the Networking Function Opportunity to display free standing banners (or other static display) at the Networking Function Company logo in the Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 150 word company profile to be included in the Symposium handbook and Exclusive Opportunity - 4 -

5 Sponsor - NZ$7,000 + gst afternoon tea, lunch and the Networking Function Exclusive Opportunity Exhibition Space Complimentary standard stand in the exhibition area (3 x 2.4m) One (1) exhibitor pass with access to morning tea, afternoon tea, lunch and networking function Branding and Promotion on the App Logo presence on the Front splash page of the App, highlighting the conference this page will be hyperlinked to the company website and will appear every time anyone opens the App Logo presence on all App pages. This will also be hyperlinked to the company website Promoted as the Sponsor Company acknowledgement in App instruction communications to delegates (handbook, welcome letter, website) Company logo in the Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 150 word company profile to be included in the Symposium handbook and - 5 -

6 Lunch Sponsor - NZ$6,000 + gst Limited to 2 Exhibition Space Complimentary standard stand in the exhibition area (3 x 2.4m) One (1) exhibitor pass with access to morning tea, afternoon tea, lunch and networking function Opportunity to have roll up banners near the catering stations during the sponsored Lunch Company logo as a holding in the session room during the Lunch Company logo in the Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 50 word company profile to be included in the Symposium handbook and Meeting Sanctuary Sponsor - NZ$5,000 + gst Limited to 2 Inclusions Dedicated space provided in the exhibition hall. Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost; to be approved by the organising committee) Company logo in the Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 50 word company profile to be included in the Symposium handbook and - 6 -

7 Stationery Sponsor - NZ$4,000 + gst Company logo on Symposium Pens and Pads (to be supplied by sponsor) Company logo in the 50 word company profile to be included in the Symposium handbook and Symposium Lanyards - NZ$3,000 + gst Company logo on Symposium lanyards (to be supplied by sponsor) Company logo in the 50 word company profile to be included in the Symposium handbook and - 7 -

8 Coffee Cart Sponsorship - NZ$2,800 + gst Inclusions Opportunity to brand the coffee cart, coffee cups and display up to one free standing banner behind the barista, if space permits (to be provided by sponsor) Company logo in the 50 word company profile to be included in the Symposium handbook and - 8 -

9 Exhibition Opportunities (accurate at time of printing) Location Setup Opening Hours Vodafone Events Centre, Auckland Friday 23 March 2.00pm pm Saturday 24 March 8.00am pm (includes Networking Function) Sunday 25 March 8.00am pm Dismantling Stand Costs Double Stand Standard Stand Sunday 25 March 4.00pm pm $6,250+ gst per 6m x 2.4m stand $3,750 + gst per 3m x 2.4m stand Stand Inclusions Partitioning, 2.3m high 2 spotlights 10 amp 4-way power outlet Fascia sign with exhibitor s name 2 x Exhibitor Passes per stand (Morning teas, lunches, afternoon teas and Networking Function) Listing in the Symposium handbook and Name badges for exhibitors List of symposium participants who have agreed to name disclosure Services of an Exhibition Co-ordinator during the exhibition Any other requirements may be arranged with the stand builder. Networking Function This function will be held at the Vodafone Events Centre from 5.30pm to 7pm.It is designed to encourage interaction between all participants in a relaxed and informal setting. Add on Benefits As a valued sponsor or exhibitor, you have the opportunity to add some components to your package so as to maximize your visibility and attendance at the Symposium. Symposium registration: includes attendance at sessions, morning tea, afternoon tea,lunch and Networking Function. $685 + GST per registration Exhibitor pass: includes morning tea,. $300 + GST per additional registration Networking Function tickets: $95 incl GST per ticket Satchel Insert opportunity: $800 + GST (if current Sponsor or Exhibitor and not already included in your package) $1,000 + GST (if not a current Sponsor or Exhibitor) (Kindly indicate if you would like to purchase these additional add on benefits to compliment your package) Draft Programme The Draft Programme will be available from October

10 W W Exhibition Floor Plan Coffee Cart Catering Lounge Catering Catering Catering Lounge Rego Coffee Cart Nurse Network Lounge Space only 3.0 Coffee cart Space only Copyright of this drawing is reserved by Peek Display Corporation Ltd. and is issued on the condition that it is not copied, reproduced or disclosed to any third party either wholly or in part without the consent in writing of Peek Display Corporation Ltd. Drawn by: Peek Exhibition Stand Size: As indicated Scale: 1:200 Initial Plan date: 05 Sep 2016 Revised Plan date: 25 July 2017 Drawing Number: 2 Client: Event Co-ordinator: Fleur Pianina Show Dates: 2018 Shell scheme type: Octanorm Project: Goodfellow Symposium 2018 Room/Level: Foyer & Stadium Venue: Vodafone Events Centre info@peek.co.nz

11 Application for Sponsorship and/or Exhibition Space We apply for sponsorship in accordance with the terms and conditions set out in the prospectus.* Signed: Date: Print Name: Company Details Company: Postal Address: Telephone: Mobile: Facsimile: Contact Person: Sponsorship Package costing $ + gst (15%) Exhibition Space Please nominate in order of preference, your choice of stand: 1st choice 2nd choice 3rd choice Payment I enclose a cheque payable to: The Goodfellow Symposium. Please send an invoice. Additional comments or requirements... Please forward this form to: By goodfellow@tcc.co.nz By mail: The Conference Company Tax Invoice PO Box , Auckland 1142, New Zealand GST Number Delegate List * addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors. Kindly ensure that when contacting delegates, involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti spamming protocols. Non-compliance will result provision of the list for future meetings without the relevant contacts.

12 Terms and Conditions Booking and Payment All prices are quoted in New Zealand dollars and exclude GST (Goods and Services Tax). GST is required to be applied to all packages at the rate prevailing at the date of invoicing or payment, whichever is earlier (currently 15%). If you are registered for New Zealand GST with the New Zealand Inland Revenue Department, the GST paid may be reclaimed on your GST returns. Sponsorship packages and exhibition space will be allocated only on receipt of the online booking form or a signed hard copy booking form. Confirmation will be sent together with a tax invoice for the required 50% deposit. The deposit is payable within 20 days of date of tax invoice. If the deposit is not received within this timeframe then you relinquish your right to the requested sponsorship package and exhibition space. The balance will be invoiced on 10 November 2017 to be paid by 30 November Applications made after 30 November must include full payment. All payments should be made in New Zealand dollars by credit card or bank transfer. All payments due must be received by the Symposium Managers prior to the Symposium. No sponsor will be allowed to setup their exhibition stand at the Symposium until full payment has been received. Sponsors may not assign or sublet any part of their exhibition space. The Organising Committee may need to make changes to the floor plan; however, changes will not be undertaken without prior discussion with the companies affected. Sponsors consent to their contact details being shared with Symposium suppliers and contractors. Medicines New Zealand Code of Practice Sponsors must comply with the guidelines for Activities Directed at Healthcare Professionals described in the most recent edition of the Medicines New Zealand Code of Practice available on the industry association s website: Cancellation Policy If notification of cancellation of sponsorship is received in writing: Prior to 1 November 2017, your deposit will be refunded in full, less 20% administration fee Between 1 November 2017 and 1 January 2018, you are liable for 50% of the package selected From 1 January 2018, you are liable for 100% of the package selected The Organising Committee reserves the right to cancel the Symposium not later than 30 November 2017 in case of circumstances beyond its control. In such a case all monies paid to date will be refunded in full less any expenses incurred. The liability of the organisers will be limited to that amount