EXCLUDING PURCHASE ORDERS FROM LEAD TIME CALCULATIONS

Transcription

1 EXCLUDING PURCHASE ORDERS FROM LEAD TIME CALCULATIONS i

2 The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided ( License Agreement ). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties ( Support Agreement ). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at ITS-PR21. Nothing in this statement amends or extends the terms of your agreement with Prophet 21, including warranties that might be included in our products. Warranties for such agreements are set forth in your agreement with Prophet 21. Improvements and/or changes to the Licensed Software described in this publication may be made by Prophet 21 at any time without notice. DOCUMENTATION CONVENTIONS The eyeglass symbol ($) indicates a field on which you can browse. The star ( ) indicates the system default for a field. To allow for the widest possible parameters when printing a report or performing a function, accept the defaults for all of the parameter fields. To accept the defaults, either escape through all the fields, or press [Enter] without specifying any values. Generally, samples in the documentation are shown using the default values. Start and End parameters define the limits to a range of information you will print on a report. If information does not appear on a report, it may be because the information was excluded from the Start, End range. For a detailed explanation on how maintenance screens function, refer to the Tour Guide manual. Use the search tool in Adobe Acrobat Reader 3.01 to find which manual describes a specific module, job, or function. 8/28/99 Prophet 21 Acclaim Version 10 The Prophet 21 system and Prophet 21 Acclaim are registered trademarks, and Prophet 21 and ScratchPad are trademarks of Prophet 21. All other trademarks and registered trademarks are the property of their respective companies. ii

3 Table of Contents 1 INSTALLATION INSTRUCTIONS 4 2 USING THE SOFTWARE 6 PURCHASE 6 Selective Purchase Order Generation 7 iii

4 1 INSTALLATION INSTRUCTIONS The PKG-INSTALL module is designed to allow you to install any Prophet 21 Optional or Select Software via a serial number, instead of using a separate tape to install the feature. Before proceeding with these instructions, be sure to á Stop the system. á Run a Verify and the Job MISMATCH. For more information on these commands, refer to your Prophet 21 Operator s Manual. á Turn all units offline. For more information on turning your units offline, refer to the Operator s Manual á Make a total copy of your system. For more information on creating a total copy, refer to the Operator s Manual. á After the total copy is made, keep the system stopped and turn all units online. For more information on turning your units online, refer to the Operator s Manual. á At Utility Command, press [Esc] to go to the Job prompt. Press [Enter] to log into the system and get to a Job prompt or jump to box. 1. To install the Optional or Select Software, you need the shipping paper sent to you by Prophet 21. This shipping paper contains a serial number which will be used in a later step. 2. Type PKG-INSTALL at the job prompt or jump to box to display the following screen: PKG-INSTALL This program will allow you to pre-install an optional package or direct catalog feature. All that is required is the serial number, which is located on your shipping paper. Please enter serial#: 3. Enter the serial number that appears on the shipping paper sent by Prophet 21, and press [Enter]. 4

5 1 INSTALLATION INSTRUCTIONS PO EXCLUDED FROM LEAD TIME CALCULATIONS 4. If an incorrect serial number is entered, the following message appears: ** Invalid Serial Number! ** Retype the serial number from your shipping paper or contact the Prophet 21 Inside Sales Department for assistance. 5. If the correct serial number is entered, the following screen appears: ** Pre-Install Complete! ** Do you wish to run INSTALL now? (Y N) 6. To continue the installation of the Optional or Select Software, type Y and then press [Enter]. The Optional or Select Software installation screen will appear. To suspend the installation of the Optional or Select Software, type N and then press [Enter]. When you are ready to resume the installation, type INSTALL at the job prompt or jump to box and press [Enter]. The Optional or Select Software installation screen will appear. Installing: DC EXCL PO FROM LEAD TIME MM/DD/YY ** No activity profile questions needed. ** ** No file or jobstream changes needed for this feature. ** Proceed? (Y N): Y Installation complete. Strike any key to continue... Enter a "Y" to Proceed, "N" otherwise. If you choose to proceed, the Select Software is installed. A message displays when the installation is 7. When the installation has been successfully completed, remember to activate all terminals by entering GO at the Utility Command prompt. 5

6 2 USING THE SOFTWARE Exclude an unusual purchase order when calculating a vendor s average lead time. The Purchase Orders Excluded from Lead Time Calculations Select Software provides the ability to exclude individual purchase orders from lead time calculations during selective purchase order generation. Lead time is the elapsed time between placing a purchase order and receiving the material. The lead time for a purchase order is updated a the time of material receipt and the vendor average lead time is calculated by averaging the last four receipts of the vendor s material. PURCHASE Lead Time is the elapsed time interval between placing an order and stocking the received material. Lead Time is updated at the time of Material Receipt. Lead Time is calculated by averaging the last 4 receipts of a vendor's materials. For example, vendor XYZ's material is received on 10/10 against a purchase order date of 9/26. The Lead Time for this purchase order is 14 days. Material is received on 10/28 against a purchase order date of 10/10. The Lead Time for this purchase order is 18 days. Material is received on 11/21 against a purchase order date of 10/31. The Lead Time for this purchase order is 21 days. Material is received on 11/29 against a purchase order date of 11/14. The Lead Time for this purchase order is = divided by 4 (first 4 receipts) = 17. The average Lead Time for XYZ is 17 days. 6

7 2 USING THE SOFTWARE PO EXCLUDED FROM LEAD TIME CALCULATIONS SELECTIVE PURCHASE ORDER GENERATION Individual purchase orders can be excluded from lead time calculations during selective purchase order generation. PURCHASING Vendor: XXXXXX Alt-Ven: XXXXXX XXXX XXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX PO-Date: MM/DD/YY Required-Date: MM/DD/YY External PO#: XXXXXXXXXXXX Instruction 1 Instruction XXXX XXXX Vendor XXXXXX ID: XXXXXX 8 Print Prices X (Y N) 2 Alt-Ven XXXXXX ID: XXXXXX 9 Pur Size Conversion X (Y N) 3 PO-Date MM/DD/YY 10 Examine NS X (Y N) 4 Req-Date MM/DD/YY 11 Ven Sub-Grp 99 5 Ext-PO# XXXXXXXXXXXX 12 Buy Ahead X (Y N) 6 Instr 1 XXXX 13 Exclude Lead Time X (Y N) 7 Instr 2 XXXX FIELD: "N" for Notepad Exclude Lead Time allows you to specify whether to include or exclude this PO from lead time calculations. Enter "Y" to exclude this PO; "N" otherwise. The default is "N". 7