Minutes - Tuesday October 4, 2011

Transcription

1 CANADA PROVINCE OF QUEBEC MRC VALLÉE-DE-LA-GATINEAU MUNICIPALITY OF KAZABAZUA Minutes - Tuesday October 4, 2011 At the regular meeting of the Council of the Municipality of Kazabazuae, held on the above date at 7:30PM, at 26 Begley Road (Recreational Center), and which were present His Worship the Mayor Mr. OTAH HORA; Councillors PAMELA LACHAPELLE, ROBERT ROWAN, DENIS BÉLAIR, KEVIN MOLYNEAUX, RONALD MARENGÈRE and ROBERT BERGERON, all forming quorum under the chairmanship of the Mayor. The Director General / Secretary-Treasurer Mr. PIERRE VAILLANCOURT is also present Opening of the meeting The Mayor welcomes those present, after establishing a quorum opens the session. Summary on F.Q.M. Convention by Mayor and Concilors (Ota Hora, Denis Bélair, Ronald Marengère et Robert Bergeron) Bouffée d Oxygène (absent) Question period Following the question period, the mayor presents the agenda as follow: 1. GENERAL ADMINISTRATION 1.1 Opening of the meeting 1.2 Summary on F.Q.M. Convention by Mayor and Concilors (Ota Hora, Denis Bélair, Ronald Marengère et Robert Bergeron) 1.3 Bouffée d Oxygène presentation 1.4 Question period 1.5 Adoption of the agenda 1.6 Adoption of the minutes for the regular council meeting held September 6, Approval of salaries and remittances for September Approval of accounts paid in September Approval of accounts payable for September Mandate Rino Soucy to take over the brushing file against Hydro-Québec, if no results following interventions to be made Notice of motion Concerning By-Law Code of Ethics and good conduct, for elected municipal officers, director and all personnel Agreement with MRCVG Brundtland Road 1.13 Mandate Me Rino Soucy to advocate fines issued Photocopier, Pitney Bowes Serie MX4101N Mandate the Director General to sign Order form Mandate the Director General to get quote and grant for the purchase of laptops Increase mileage rate. 2. PUBLIC SECURITY 2.1 Notice of motion - By-law concerning PARKING 2.2 Notice of motion - By-law concerning SECURITY, PEACE AND ORDER 2.3 Notice of motion - By-law concerning NUISANCES 2.4 Notice of motion - By-law concerning HAWKING 2.5 Notice of motion - By-law concerning ANIMALS 2.6 Notice of motion - By-law concerning ALARM SYSTEMS 2.7 Agreement Protocol with property owners concerning dry hydrants - Mandate Director General and fire chief to sign 3. TRANSPORT ENVIRONMENTAL HYGIENE & SANITATION HEALTH AND WELFARE LAND USE PLANNING AND DEVELOPMENT 6.1 Agreement Protocol between Municipality and Mr. Mario Fortin (Signature). 6.2 Adoption of By-Law pertaining to Municipal financial assistance program supplement Accèslogis Quebec financial assistance and tax credit.

2 6.3 Septic report Community Center Approve works and expenses for the corrections to be made. 7. RECREATION AND CULTURE 7.1 Approve an expense of $ 400 for the delivery from Expo Graphique which makes a donation to the Municipality. 7.2 Recognition of the Association ACSADK official applicant for the 150th anniversary celebrations and approval of a amount of $ 3,558 (money and/or material and/or service) for the 150th anniversary as municipal contribution. 8. MISCELLANEOUS QUESTION PERIOD 10. CLOSING OF THE MEETING Adoption of the agenda It was moved by Councilor Robert Bergeron THAT council adopts the agenda, with the following additions: 1.17 Centraide - Donation 6.4 Mandate Me Rino Soucy Unsanitary at 7 McGale Road Adoption of the minutes for the regular council meeting held September 6, THAT the minutes of the regular meeting September 6, 2011 be accepted as written Approval of salaries and remittances for September 2011 Seconded by Councilor Robert Rowan That for pay periods 35 to 39 of September, 2011 detailed as follows: Net Salaries September , $ Provincial Remittance September , $ Federal Remittance September , $ Retirement Pension Remittance September , $ be accepted and/or paid Approval of accounts paid in September 2011 It was moved by Councilor Robert Rowan Seconded by Councilor Pamela Lachapelle That the accounts paid as described in the purchase log 364 for September 2011, for a total amount of $ 3, be accepted Approval of accounts payable for September 2011 Seconded by Councilor Robert Rowan That the accounts payable as described in the purchase log 361 for September 2011, for a total amount of $ 56, be paid Mandate Rino Soucy to take over the brushing file against Hydro-Québec, if no results following interventions to be made.

3 Seconded by Councilor Denis Bélair THAT council appoints Me Rino Soucy to take over the brushing file against Hydro-Quebec, if no results following interventions to be made. Notice of motion Concerning By-Law Code of Ethics and good conduct, for elected municipal officers, director and all personnel. Notice of Motion is hereby given by Councilor Denis Belair that at a subsequent meeting, a By-Law on the Code of Ethics and Conduct for elected officials, managers and all staff will be presented for adoption Agreement with MRCVG Brundtland Road WHEREAS, the agreement is not part constituted under the Act respecting municipal territorial organization (l.r.q.,c. O-9), due to the fact that there is no sharing of assets and liabilities between the Municipality of Kazabazua and the MRC de la Vallée-de-la- Gatineau; WHEREAS this agreement has been submitted to the MRC Vallée-de-la-Gatineau by resolution, without negotiation by two representatives of the Municipality; WHEREAS the municipality of Kazabazua and the MRC Vallée-de-la-Gatineau parties to the agreement to utilize the provisions of Articles 569 of the Municipal Code of Québec to reach an agreement on a compensation for municipal service; For these reasons, it was moved by Councillor Robert Rowan, seconded by Councillor Pamela Lachapelle and resolved unanimously to `the council appoints the Director General and the Mayor to sign the agreement with the MRC Vallée-de-la-Gatineau offering the following agreement; CANADA QUÉBEC MRC DE LA VALLÉE-DE-LA-GATINEAU MUNICIPALITY OF KAZABAZUA AGREEMENT ON A CONSIDERATION FOR MUNICIPAL SERVICES THE MUNICIPALITY REGIONAL COUNTY OF THE VALLEY-DE-LA-GATINEAU, with its headquarters at 7, Polyvalente Street in the municipality of Gracefield, represented by the Warden Mr. Pierre Rondeau and Mr. André Beauchemin, Director General, duly authorized for these purposes by resolution 2011-R-AGXXX, hereinafter called "the MRC." AND THE MUNICIPALITY OF KAZABAZUA, with its headquarters at 30 Begley Street, in Kazabazua, Quebec, represented by Mayor Ota Hora and Pierre Vaillancourt, Director General,duly authorized for these purposes by resolution xxxxxxxxx, hereinafter called "the municipality " THE PARTIES AGREE AS FOLLOWS: 1 - BACKGROUND The M.R.C. is owner of the Regional Treatment Centre of sludge from septic tanks located in the municipality. The Centre provides services to local municipalities and territory members of the MRC with the exception of the town of Maniwaki

4 Under Article 204 of the Act respecting municipal taxation (L.R.Q., c. F-2.1), hereinafter called "the Act" is exempt of all municipal or school property taxes a immoveable owned by a M.R.C. Section 206 of the Act also stipulates that a local municipality and an owner of a building, located on the territory of the local municipality may enter into an agreement whereby the owner agrees to pay the municipality a sum of money for municipal services which benefits that building. In addition, section 576 of the Municipal Code allows the signing of an intermunicipal agreement for the provision of services by one of the municipalities being part of the agreement. 2- CONSIDERATION OF THE MRC FOR TRANSPORT SERVICES OF THE MUNICIPALITY The parties agree that the annual lump sum determined under this item is adequate compensation in respect of three transport services of the municipality that the MRC benefits with regard to the municipal road Brundtland whose destination is the Regional Treatment Centre of septic tank sludge, namely: maintenance of the roadway, snow removal lighting. The amount of the consideration is based on the actual charge incurred by the municipality of Kazabazua to provide the services described in item 2. This charge is determined based on the following: The parties hereby agree on a list and length of roads under municipal jurisdiction attached as Appendix A at the time of the signing of these as prepared by the MRC according to information released by the municipality and the Commission de toponymie du Québec. This schedule may be subsequently replaced or modified under the amendments to the jurisdiction of the municipality. The cost of services described in item 2 for a fiscal year in question is obtained by dividing the total of three charges relating to services described in item 2 as entered in the audited financial report of the municipality by the total length of municipal roads and multiplying this average cost per kilometer divided by the length Brundtland Road. For fiscal years 2009and 2010, the consideration is obtained as follows: TRANSPORT Achievement Achievement Road Network Voirie municipale $ $ Enlèvement de la neige $ $ Éclairage des rues $ $ $ $ Achievement 2009 Total KM Ch. Bruntland Consideration MRC $ / X 2.1 = $ Achievement 2010 Total KM Ch. Bruntland Consideration MRC $ / X 2.1 = $ For subsequent fiscal years, data from the audited financial report for the year prior to the current one will be used for the same calculation. 3. CONSIDERATION FOR OTHER MUNICIPAL SERVICES The parties also agree that another lump sum based on the following constitutes an adequate compensation in respect of all other municipal services rendered or made available to the MRC by the municipality. The amount of the consideration for a fiscal year in question is based on the use of the Center for treatment of sludge from septic tanks, according to the 2011 season calendar spread using the data of this calendar that established a percentage uses by the MRC DE LA VALLÉE-DE-LA-GATINEAU. Traffic Kazabazua Emptying 28 4% Traffic M.R.C.V.G. Emptying %

5 The parties agree to use the calendar data spreading Season 2011 in effect for the fiscal year 2011 for purposes of calculating counterparty for the fiscal years 2009, 2010 and For fiscal year 2009 and 2010, the consideration is obtained as follows: Consideration MRC 2009 Emptyingt (%) Consideration $ X 96% = $ Consideration MRC 2010 Emptyingt (%) Consideration $ X 96% = $ For subsequent fiscal years, data from the calendar spread will be used for the same calculation. For the fiscal years 2012 and thereafter, data from the calendar spread will be used for the same calculation. 4. TOTAL CONSIDERATION The sum of the considerations made in items 2, 3 and 6 is the total consideration payable by the MRC to the municipality for municipal services rendered or made available. 5- PAYMENT Subject to item 6, within 30 days of the filing by the municipality to the MRC the audited financial report for the fiscal period preceding the current one and an invoice in the amount determined according to the present, the MRC pays the full amount determined pursuant to item FISCAL YEAR 2009 The amount determined in item 4 in respect of the fiscal year 2009 is $ 20, This amount will be paid in five equal parts in addition to the considerations made by items 2 and 3 for the fiscal years 2010, 2011, 2012, 2013 and EFFECTIVE DATE AND DURATION Notwithstanding the date of its signing, the parties agree that this Agreement takes effect on 1 January It can be modified on a notice of one party served on the other at least 90 days before the end of the current fiscal year. AND DULY REPRESENTED PARTIES AND AUTHORIZED, HAVE SIGNED AT GRACEFIELD THIS DAY OF THE YEAR 201X. FOR THE M.R.C. DE LA VALLÉE-DE-LA-GATINEAU Warden Director general FOR THE MUNICIPALITY OF KAZABAZUA Mayor Director general Mandate Me Rino Soucy to advocate fines issued. It was moved by Councilor Kevin Molyneaux Seconded by Councilor Pamela Lachapelle THAT council appoints Me Rino Soucy to plead cases of fines issued Photocopier, Pitney Bowes Serie MX4101N Mandate the Director General to sign Order form. Seconded by Councilor Robert Rowan

6 THAT council appoints the Director General to sign the order form with Pitney Bowes to replace the existing photocopier for a three-generation advanced MX4101N for a lower cost per month Mandate the Director General to get quote and grant for the purchase of laptops. Seconded by Councilor Denis Bélair THAT council appoints the Director General to seek submission and seek finding for the purchase of laptops for the council to be used for a tool and to replace the paper used Increase mileage rate. It was moved by Councilor Denis Bélair And resolved THAT council approves an increase for mileage from $ 0.40 to $ Vote is called For = 3 Against = 3 Robert Bergeron, Denis Bélair, Robert Rowan Pamela Lachapelle, Kevin Molyneaux, Ronald Marengère The Mayor votes for the increase Centraide Donation It was moved by Councilor Robert Bergeron Seconded by Councilor Pamela Lachapelle THAT Council contributes an amount of $ 250 to Centraide. Notice of motion By-law concerning PARKING Notice of Motion is hereby given by Councilor Robert Rowan that at a subsequent meeting, a Parking By-Law will be presented for adoption. Notice of motion - By-law concerning SECURITY, PEACE AND ORDER Notice of Motion is hereby given by Councilor Pamela Lachapelle that at a subsequent meeting, a Security, Peace and Order By-Law will be presented for adoption. Notice of motion - By-law concerning NUISANCES Notice of Motion is hereby given by Councilor Denis Bélair that at a subsequent meeting, a Nuisances By-Law will be presented for adoption.

7 Notice of motion - By-law concerning HAWKING Notice of Motion is hereby given by Councilor Kevin Molyneaux that at a subsequent meeting, a Hawking By-Law will be presented for adoption. reading of this regulation and I advise that council have already received a copy of the By-Law and that it is available at the municipal office for consultation. Notice of motion - By-law concerning ANIMALS Notice of Motion is hereby given by Councilor Ronald Marengère that at a subsequent meeting, a Animals By-Law will be presented for adoption. Notice of motion - By-law concerning ALARM SYSTEMS Notice of Motion is hereby given by Councilor Robert Bergeron that at a subsequent meeting, a Alarm System By-Law will be presented for adoption Agreement Protocol with property owners concerning dry hydrants - Mandate Director General and fire chief to sign THAT council appoints the Director General and Fire Chief to sign agreements with the owners concerning dry hydrants Agreement Protocol between Municipality and Mr. Mario Fortin (Signature). It was moved by Councilor Robert Rowan THAT council mandates the Mayor to sign the agreement Protocol between Municipality and Mr. Mario Fortin, pertaining to the rehabilitation of the Mulligan- Ferry Road Adoption of By-Law pertaining to Municipal financial assistance program supplement Accèslogis Quebec financial assistance and tax credit. AFFORDABLE HOUSING PROJECT OF THE GATINEAU VALLEY RETIREMENT VILLAGE (VILLAGE DES AINÉES DE LA VALLÉE DE LA GATINEAU) FOR THE CREATION OF A MUNICIPAL PROGRAM COMPLEMENTARY TO THE PROGRAM ACCESS LOGIS QUEBEC Considering that a notice of motion was given August 18, 2011;

8 Whereas it is appropriate to have under the Act respecting the Société d'habitation du Québec, a municipality may prepare a program complementary to that of the Société d'habitation du Québec if it is provided in a program prepared and used by it; For these reasons, It was moved by Councillor Robert Rowan, seconded by Councillor Pamela Lachapelle and unanimously resolved to adopt the By-Law CANADA PROVINCE OF QUEBEC MUNICIPALITY OF KAZABAZUA MUNICIPAL FINANCIAL ASSISTANCE PROGRAM SUPPLEMENT AccèsLogis QUEBEC FINANCIAL ASSISTANCE AND TAX CREDIT. WHEREAS, the non profit organization Gatineau Valley Retirement Village wishes to present a project of 24 affordable housing unit apartments for independent seniors and seniors with slight loss of autonomy to the Société d'habitation du Québec the program Accès Logis Quebec (Phase I and II); WHEREAS pursuant to the Act respecting the Société d'habitation du Québec, a municipality may prepare a program complementary to that of the Société d'habitation du Québec if it is part of a program developed and implemented by it; WHEREAS the Société d'habitation du Québec has developed and implemented the Accès Logis Québec and the program includes that a municipality may prepare and adopt by by-law a complementary program Accès Logis Quebec to grant the owner any form of financial assistance, including the granting of a tax credit; WHEREAS, the municipal program must be approved by the Société d'habitation du Québec; WHEREAS a notice of motion of this law was given at the meeting of Council held August 18, 2011; The council of the municipality of KAZABAZUA decides that: ARTICLE 1. ARTICLE 2. The municipality provides financial assistance to the agency as part of this program in the form of annual installments of ten thousand dollars ($ 10,000) over a period of 5 years. The municipality provides financial assistance to the agency as part of this program as a property tax credit and service charges, corresponding to 100% of the amount otherwise payable for a period of 25 years. This tax credit will apply to the land and buildings designated for the project of 24 units (Phase I); This amount represents approximately a property tax credit estimated at $ for the building and a value of $ for land, taxation rate of.653 $ per $ 100 of total evaluation. (2011 estimated evaluation) Total evaluation = $ yearly Property tax credit = $ yearly Service taxes for the year 2011 for Public Security $ MRC Share $ Loan $16.21 Loan $14.08 For a total of $ for services. All subject to the approval of the Ministre des Affaires municipales, des Régions et de l Occupation du territoire and pledge the credit of the municipality ARTICLE 3. ARTICLE 4. The municipality agrees to subsidize 10% of the rent supplement and, for a period of 5 years as required by the Société d'habitation du Québec in the program AccèsLogis Québec; This Regulation shall enter into force upon its approval by the Société d'habitation du Québec. Notice of Motion: August 18, 2011

9 Adopted: October 4, 2011 Publication: October 5, 2011 Effective Septic report Community Center Approve works and expenses for the corrections to be made. It was moved by Councilor Denis Bélair THAT council approves the work and costs associated with repair of the septic tank at the Community Center at a cost of approximately $ plus taxes Mandate Me Rino Soucy Unsanitary at 7 McGale Road It was moved by Councilor Denis Bélair And resolved THAT council mandates Me Rino Soucy to advocate the unsanitary file at 7 McGale Road. For = 5 councilors Against = Ronald Marengère Approve an expense of $ 400 for the delivery from Expo Graphiq which makes a donation to the Municipality. It was moved by Councilor Robert Bergeron Seconded by Councilor Ronald Marengère THAT council approves an expenditure of $ 400 for delivery by Expo Graphic for the delivery of presentation materials, exhibition, furniture and advertisements and is a donation from Expo Graphiq Recognition of the Association ACSADK official applicant for the 150th anniversary celebrations and approval of a amount of $ 3,558 (money and/or material and/or service) for the 150th anniversary as municipal contribution. It was moved by Councilor Denis Bélair Seconded by Councilor Robert Rowan THAT council recognizes the Association ACSADK as official representative for the 150th anniversary celebrations and that Robert Bergeron is mandated by ACSADK to seek grants or contributions from Canadian Heritage. Also that Council approves the dates for the 150th anniversary celebrationfrom the to Also that the Council authorizes an amount of $ 3,558 in money and / or materials and / or service CLOSING OF THE MEETING It was moved by Councilor Ronald Marengère THAT the meeting be adjourned at 8:27 p.m. Pierre Vaillancourt, Director General