CITY COUNCIL COMMUNICATION

Transcription

1 CITY COUNCIL COMMUNICATION TO: FROM: SUBJECT: Date: Mayor and Council Randy Petty, P.E. City Engineer FAA Fencing Project Approval of Purchase Order for Design & Construction Administration Monday, April 11, 2016 at 6:00 p.m. Purpose and Recommended Action: This is a request for the Mayor and Council to authorize the City Manager to execute these agreements with C&S Companies (Airport Consultants) for the design services (Purchase Order Number 7) and construction administration services (Purchase Order Number 8) for the Federal Aviation Administration s (FAA) funded Fencing Project at the Regional Airport. Background: At our annual FAA, ADOT, and City meeting to discuss Airport improvements, the FAA informed the City that they will fund the project to complete the security fencing around the Safford Regional Airport using the City s Entitlement Funds. The total amount of this funding is $292,758. This project will remove the existing three-strand barbed wire fence and replace with 8,500 linear feet of six (6) foot chain link security fence (see attached drawing). At the completion of this project the airport will be completely fenced with chain link security fence, minimizing the negative effects of encroachment upon the airport property and increasing the protection of the Airport. We have submitted the Grant Application to the FAA along with the Categorical Exclusion Document (CATEX, FAA s NEPA document to clear any environmental issues) in late December. C&S Companies, the City s Airport Consultants, will complete the design of this project, prepare the documents for bidding, and then administered the construction contract to complete this project. We are anticipating design to be completed by the end of June, bidding to be completed this summer, with construction to start in the fall.

2 Page 2 FAA Fencing Project PO Approval Analysis: Purchase Order Number 7 (Design Services) is a lump sum fee of $38,699. Purchase Order Number 8 (Construction Administration Services) is a lump sum fee of $47,957. Both of these fees have been reviewed by the FAA and the City and both entities have found that these fees are usual and prudent for the work contemplated. The total cost for this project is estimated to be $321,500 leaving $234,844 for construction ($321,500-($47,957-$38,699) =$234,844). The total cost to the City would be 8.94%, or $28,742. There is no item in our CIP document for this Fencing Project, however the Runway 8/26 improvements (CIP# AP1603) was budgeted for $1,898,000 anticipating ADOT funding. The ADOT funding has been approved for construction, but construction will carry over into next Fiscal Year. We would propose that Council approve designating $321,000 of the Runway 8/26 budgeted funds for the FAA s Fencing Project. The FAA has requested that this project be started as soon as possible so as to begin expending these funds.

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4 SAFFORD REGIONAL AIRPORT PURCHASE ORDER NUMBER 7 TO: RE: Horatio Skeete, City Manager 717 West Main Street P.O. BOX 272 Safford, AZ Perimeter Fencing Project Design FILE: K AUTHORIZATION REQUEST: In conformance to your instructions, and in accordance with the Agreement between the City of Safford (SPONSOR) and C&S Engineers, Inc. (CONSULTANT) for providing professional services, we enclose two (2) originals of our request for authorization for design services for the removal of existing 3-strand barbed wire fence and the installation of new 6-foot chain link fence, including the relocation of the fence line around the Runway 8-26 safety area limits. 2. DESCRIPTION OF SERVICES: As per Schedule A Scope of Services attached hereto. As per Schedule B Assumed Lump Sum Cost Summary 3. SPONSOR'S RESPONSIBILITIES: SPONSOR shall provide a written response (either authorizing or denying) within two business days of a request by CONSULTANT to provide services. 4. PERIOD OF SERVICES: This work order shall be in effect for one year from the date of execution or when the fee total is expended, whichever comes first. 5. PAYMENTS: Payments shall be made on a lump sum basis in accordance with the Agreement and the most current approved CONSULTANT rate schedule. The lump sum fee for this purchase order is $38,

5 6. GENERAL CONSIDERATIONS: The CONSULTANT designates Cory P. Hazlewood as the person who will be responsible for the services rendered by the CONSULTANT for the Project. Your signature, in the space provided below, will signify approval of the terms and conditions of this request which, together with the basic Agreement and Attachments identified below will constitute Purchase Order No. 7. Please return this executed Purchase Order, which shall constitute your authorization to proceed, to our office together with the executed attachments. Very truly yours, CONSULTANT: SPONSOR: C&S ENGINEERS, INC. By: Cory P. Hazlewood Cory P. Hazlewood Title: Department Manager Dated: 3/24/16 CITY OF SAFFORD By: Horatio Skeete Title: City Manager Dated: 2

6 SCHEDULE A SCOPE OF WORK Project Title: Perimeter Fencing Project Airport Name: Safford Regional Airport Services Provided: Design FAA AIP No: Project Description: The CONSULTANT shall provide required services to design the Perimeter Fencing Project (the Project ). The Project will be performed and constructed by the SPONSOR with grant assistance from the Federal Aviation Administration (FAA) and the Arizona Department of Transportation (ADOT). The overall project is expected to generally include the design of the removal of existing 3-strand barbed wire along the airport property boundary and replacing it with 6-foot chain link fence with barbed wire outriggers. The design will also relocate portions of the fence that are within the Runway 8-26 safety areas to outside those limits. Services to be provided by the CONSULTANT shall include civil and electrical engineering services, as applicable, required to accomplish the following items ( Basic Services ): Administration Phase The CONSULTANT shall aid the SPONSOR by acting as its liaison and Project coordinator with the FAA and ADOT during the Project s design. In addition, the CONSULTANT shall assist the SPONSOR in the preparation of paperwork required to secure funds for the Project. The specific services to be provided or furnished for this Phase of the Project are the following: 1. Preparation of grant application packages; coordination of their execution by the Sponsor; and submission to the funding agency. 2. Preparation of reimbursement request packages; coordination of their execution by the Sponsor; and submission to the funding agency. 3. During the Design Phase, to aid the Sponsor by acting as its liaison and Project coordinator with the funding agencies. 30% Contract Documents (30% PS&E) The 30% PS&E Phase is intended to identify and evaluate alternatives to provide cost-effective and practical solutions for the work items identified and to furnish the SPONSOR with a set of 30% Plans, Specifications, and Engineer s Report. The CONSULTANT will evaluate alternatives through contacts with local authorities, review of the pre-application, field investigations, and a practical design approach. The Project s design will take advantage of local knowledge and experience and will utilize expertise from recent construction projects in an effort to design a cost-effective Project. The specific services to be provided or furnished for this Phase of the Project are the following: 1. Schedule and conduct a pre-design meeting with the SPONSOR, FAA and ADOT to review the scope of services and become familiar with the Project requirements and operational concerns during the Project s construction. 2. Acquire and review record documents (such as plans, specifications, reports, and studies) to become familiar with data that is available for the Project. 3. Prepare preliminary plans identifying required topographic field surveys and other field investigative programs. Develop a schedule of completion of required surveys and investigations to minimize interference with airport and tenant operations. Coordinate schedule with SPONSOR and supervise

7 programs at the Project site as necessary. 4. Acquire the necessary topographic survey of and utility data for, the Project site, including related office computations and drafting. 5. Acquire the necessary utility data of the site, including inventory of existing electrical power and control systems. 6. Develop preliminary fencing alignments and details, including any necessary gates. 7. Prepare 30% Contract Drawings providing sufficient detail for review of design concepts by the SPONSOR, FAA and ADOT. 8. Prepare 30% construction phasing and operations plan that endeavors to limit interference by the Project s construction with airport and tenant operations, in accordance with FAA advisory circular 150/ (current edition). 9. Prepare 30% general specifications and develop technical specifications expected to be required for the proposed work. 10. Prepare 30% written design report documenting items such as design concepts, assumptions, and alternative designs. Identify conflicts with or deviations from FAA standards for design items, and request a waiver from the FAA if necessary. 11. Schedule and conduct a meeting with the SPONSOR, FAA and ADOT to review the 30% PS&E. Final Contract Documents (100% PS&E) The services included under this Phase shall generally consist of services required to furnish the SPONSOR with a complete set of Contract Documents for the Project, including Final Plans, Specifications, Engineer s Design Report, and opinion of probable construction costs. Plans and Specifications, suitable for unit price bidding, will be completed; final design will be coordinated with the SPONSOR and ADOT, a complete set of bid documents will be furnished to the SPONSOR and ADOT and a final opinion of probable construction cost and the final Design Report will also be prepared and submitted. A final Construction Phasing and Operations Plan will be included as part of the specifications. The specific services to be provided or furnished for this Phase of the Project are the following: 1. Prepare final Contract Drawings. 2. Finalize construction phasing and operations plan and (efile) the 7460 to the FAA for approval. 3. Finalize General Specifications and prepare written Technical Specifications for all construction materials and installations. Finalize construction phasing and operations plan and include in Specifications. 4. Perform a detailed quantity takeoff of all bid items to be included on the Contract Drawings and in the General Specifications of the Contract Documents. 5. Prepare final opinion of probable construction costs based upon the actual bid items and quantity takeoffs. 6. Finalize design report to be consistent with the final design. 7. Submit draft final documents to the SPONSOR, FAA and ADOT for final review and comment. Schedule and conduct draft final review meeting with the SPONSOR, FAA and ADOT to discuss and resolve final comments. 8. Reproduce and submit sufficient copies of bid documents to SPONSOR, FAA and ADOT for bidding purposes. Bid documents shall consist of the Contract Drawings and Specifications. END OF SCHEDULE

8 FEE SCHEDULE PROJECT NAME: Perimeter Fence Project SERVICES: Design SERVICE GROUP MGR: MICHAEL HOTALING PROJ LOCATION: Safford Regional Airport PROJECT MANAGER: RICHARD GRAHAM PROJ DESCRIPTION: Design for replacing barbed wire fence with chain link fence DEPT. MANAGER: LANCE McINTOSH CLIENT: CITY OF SAFFORD DIRECT LABOR RATES: (2015) CLIENT ADDRESS: 405 W. Discovery Park Blvd. Safford, AZ PROJECT NUMBER: K CLIENT CONTACT: Randy Petty, City Engineer DATE: March 24, 2016 BILLING RATES GENERAL FACTORS LABOR CATEGORY BILLING RATE OVERTIME OVERHEAD: 1.66 FIXED FEE FACTOR: 0.15 SERVICE GROUP MANAGER $ $0.00 DEPARTMENT MANAGER $ $0.00 MANAGING ENGINEER $ $0.00 MULTIPLIER = 1 CHIEF/PRINCIPAL ENGINEER $ $0.00 SENIOR PROJECT ENGINEER $ $0.00 PROJECT ENGINEER $ $0.00 ENGINEER $ $0.00 ALLOWABLE PER DIEM RATES (ADOT) 2006 STAFF ENGINEER $ $0.00 TOTAL SENIOR DESIGNER $ $0.00 CITY LODGING MEALS MAX RATE DESIGNER $94.00 $95.00 CADD OPERATOR $83.00 $80.00 FLAG/GC (OCT) $81 $39 $120 ADMINISTRATIVE ASSISTANT $71.00 $0.00 FLAG/GC (NOV-FEB) $65 $39 $104 GRANTS ADMINISTRATOR $96.00 $0.00 FLAG/GC (MAR-SEP) $81 $39 $120 MANAGER AIRPORT PLANNING $0.00 $0.00 KAYENTA $71 $49 $120 SENIOR PLANNER $ $0.00 PHOENIX (OCT-DEC) $103 $54 $157 PLANNER $0.00 $0.00 PHOENIX (JAN-MAR) $141 $54 $195 STAFF PLANNER $0.00 $0.00 PHOENIX (APR-MAY) $109 $54 $163 SENIOR/MANAGING ARCHITECT $0.00 $0.00 PHOENIX (JUN-AUG) $74 $54 $128 PROJECT ARCHITECT $0.00 $0.00 PHOENIX (SEPT) $103 $54 $157 MANAGING GEOLOGIST (SOILS ENG) $0.00 $0.00 SEDONA $107 $59 $166 GEOLOGIST $0.00 $0.00 SEDONA $118 $59 $177 ENVIRONMENTAL SCIENTIST $0.00 $0.00 SEDONA $107 $59 $166 SENIOR CONSTRUCTION SUPERVISOR $ $0.00 SIERRA VISTA $66 $34 $100 CONSTRUCTION SUPERVISOR $ $0.00 TUCSON $83 $44 $127 RESIDENT ENGINEER $ $0.00 TUCSON $119 $44 $163 CHIEF INSPECTOR $0.00 $0.00 TUCSON $83 $44 $127 SENIOR INSPECTOR $ $ YUMA $71 $34 $105 INSPECTOR $85.00 $ JUNIOR INSPECTOR $80.00 $0.00 NOT LISTED SENIOR TECHNICAL ADMINISTRATOR $0.00 $0.00 DEFAULT RATE $60 $34 $94 PARTY CHIEF $0.00 $0.00 SURVEYOR I $0.00 $0.00 SURVEYOR II $0.00 $0.00 OUT OF POCKET EXPENSES TRAVEL, BY AUTO (PER MILE): $0.445 /MILE PER DIEM: $ /DAY SERVICES BY OTHERS Rate Basis Topographical Survey $2, Rate Basis APPROVED BY: Cory P. Hazlewood (GROUP MANAGER AUTHORIZATION) (DATE)

9 C&S ENGINEERS, INC. ARCHITECTURAL/ENGINEERING WORK SUMMARY 3/24/16 PROJECT: Perimeter Fence Project CORY HAZLEWOOD SERVICES: Design LANCE McINTOSH CLIENT: CITY OF SAFFORD RICHARD GRAHAM CLIENT MGR: Randy Petty, City Engineer K SEN TOTAL TASK PHASE ADMIN GRANT SEN STAFF SEN PROJ MAN SERVICES BY HOURS NO. NO. TASK ASST ADM DES ENG PLAN PLAN ENG ENG OTHERS TOTALS PER TASK FORM 5 $ CATEX 5 15 $2, CONSTRUCTION SAFETY PLAN 8 5 $1, PRELIMINARY PLANS (30%) $10, FINAL ENGINEER'S REPORT 8 10 $2, SPECIFICATIONS/CONTRACT DOCUMENTS $6, FINAL CONTRACT DOCUMENTS $6, PROJECT COORDINATION $6, SBO - TOPOGRAPHIC SURVEY $2, $2, $2, $38,

10 ARCHITECTURAL/ENGINEERING COST SUMMARY SCHEDULE "B" DESIGN PHASE PROJECT NAME: Perimeter Fence Project DATE: 24-Mar-16 PROJ DESCRIPTION:Design for replacing barbed wire fence with chain link fence A/E: C & S ENGINEERS, INC. PROJECT NO: K CLIENT: CITY OF SAFFORD C&S CONTACT: RICHARD GRAHAM CLIENT MANAGER: Randy Petty, City Engineer I. ESTIMATE OF LABOR COSTS: BILLING RATE OF PAY ESTIMATED ESTIMATED TITLE HOURS COST A. MANAGING ENGINEER $ X 29 = $6, B. SENIOR PROJECT ENGINEER $ X 88 = $12, C. STAFF ENGINEER $ X 30 = $3, D. SENIOR DESIGNER $ X 75 = $8, E. ADMINISTRATIVE ASSISTANT $71.00 X 24 = $1, F. GRANTS ADMINISTRATOR $96.00 X 8 = $ G. SENIOR PLANNER $ X 15 = $2, TOTAL ESTIMATED DIRECT SALARY COST: $36, II. ESTIMATE OF DIRECT EXPENSES: A. TRAVEL, BY AUTO: $0.445 = $ TOTAL ESTIMATE OF DIRECT EXPENSES: $ III. SUBCONTRACTS: COMPANY NAME TYPE A. Topographical Survey Rate Basis $2, TOTAL COST OF SBO'S: $2, IV. TOTALS: A. MAXIMUM TOTAL COST FOR DESIGN SERVICES, AGREEMENT TOTAL & FAA ELIGIBLE: $38, B-9

11 ID Task Name Duration Start Finish 0 SAD - Design & Construct Perimeter Fence Upgrades 251 days Wed 12/16/15 Wed 11/30/16 (SAD) SAFFORD REGIONAL AIRPORT DESIGN AND CONSTRUCT PERIMETER FENCE UPGRADES - PROPOSED SCHEDULE - Dec '15 Jan '16 Feb '16 Mar '16 Apr '16 May '16 Jun '16 Jul '16 Aug '16 Sep '16 Oct '16 Nov '16 D Environmental Permitting Phase 23 days Wed 12/16/15 Fri 1/15/16 2 Schematic Design Phase (30%) 15 days Mon 5/2/16 Fri 5/20/16 3 Schematic Design Review 8 days Mon 5/23/16 Wed 6/1/16 4 Final Design Phase (100%) 20 days Wed 6/1/16 Tue 6/28/16 5 Bidding Phase 23 days Wed 7/6/16 Fri 8/5/16 6 Construction Phase 63 days Mon 9/5/16 Wed 11/30/16 Project: SAD - Design & Construct Date: Thu 3/24/16 Summary Project Summary Manual Task Page 1

12 SAFFORD REGIONAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM 2016 DESIGN AND CONSTRUCT PERIMETER FENCING UPGRADES C&S Engineers, Inc East Pima Center Pkwy Suite 240 Scottsdale, Arizona Phone: Fax:

13 SAFFORD REGIONAL AIRPORT PURCHASE ORDER NUMBER 8 TO: RE: Horatio Skeete 717 West Main Street P.O. BOX 272 Safford, AZ Perimeter Fencing Project Construction Management FILE: K AUTHORIZATION REQUEST: In conformance to your instructions, and in accordance with the Agreement between the City of Safford (SPONSOR) and C&S Engineers, Inc. (CONSULTANT) for providing professional services, we enclose two (2) originals of our request for authorization for construction management services for the removal of existing 3-strand barbed wire fence and the installation of new 6-foot chain link fence, including the relocation of the fence line around the Runway 8-26 safety area limits. 2. DESCRIPTION OF SERVICES: As per Schedule A Scope of Services attached hereto. As per Schedule B Assumed Time and Material Cost Summary 3. SPONSOR S RESPONSIBILITIES: SPONSOR shall provide a written response (either authorizing or denying) within two business days of a request by CONSULTANT to provide services. 4. PERIOD OF SERVICES: This purchase order shall be in effect for one year from the date of execution or when the fee total is expended, whichever comes first. 5. PAYMENTS: Payments shall be made on a rate basis in accordance with the Agreement and the most current approved CONSULTANT rate schedule. The Time & Materials Not to Exceed fee for this purchase order is $47,

14 6. GENERAL CONSIDERATIONS: The CONSULTANT designates Cory P. Hazlewood as the person who will be responsible for the services rendered by the CONSULTANT for the Project. Your signature, in the space provided below, will signify approval of the terms and conditions of this request which, together with the basic Agreement and Attachments identified below will constitute Purchase Order No. 6. Please return this executed Purchase Order, which shall constitute your authorization to proceed, to our office together with the executed attachments. Very truly yours, SPONSOR: CITY OF SAFFORD CONSULTANT: C&S ENGINEERS, INC. By: Horatio Skeete By: Cory P. Hazlewood Title: City Manager Title: Department Manager Dated: Dated: 2

15 SCHEDULE A SCOPE OF WORK CONSTRUCTION ADMINISTRATION AND OBSERVATION SERVICES Project Title: Airport Name: Services Provided: Perimeter Fencing Project Safford Regional Airport Construction Admin & Observation Services The CONSULTANT shall provide the following services, including construction contract administration and full-time construction observation, during construction of the Perimeter Fencing Project. The Project will be constructed by the SPONSOR with grant assistance from the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) and ADOT. The overall project is expected to generally include the design of the removal of existing 3-strand barbed wire along the airport property boundary and replacing it with 6-foot chain link fence with barbed wire outriggers. The design will also relocate portions of the fence that are within the Runway 8-26 safety areas to outside those limits. Services to be provided by the CONSULTANT shall include the following: CONSTRUCTION CONTRACT ADMINISTRATION PHASE The Construction Contract Administration Phase shall consist of observation of the construction to become generally familiar with the progress and quality of the Contractor s work to determine if the work is proceeding in general conformity with the Contract Documents. In addition, the CONSULTANT shall aid the SPONSOR by acting as its liaison and Project coordinator with the ADOT and the FAA during the construction of the Project. Construction Contract Administration includes the following services: 1. Provide consultation and advice to the SPONSOR during construction, including the holding of a pre-construction conference, weekly construction coordination meetings, and other meetings required during the course of construction. Prepare and distribute minutes of all meetings. 2. Review, approve, or take other appropriate action on all Contractor-required submittals, such as construction schedules and phasing programs, shop drawings, product data, catalog cuts, and samples. 3. Review alternative construction methods proposed by the Contractor and advise the SPONSOR of the impact of these methods on the schedule and quality of the Project. 4. Prepare supplemental drawings and change orders necessary to execute the work properly within the intended scope. Assist the SPONSOR in resolving contractor claims and disputes. 5. Provide interpretation of the Contract Document requirements and advise the Contractor of these on behalf of the SPONSOR when necessary. 6. Furnish the SPONSOR one reproducible set of the record drawings for the completed Project taken from the annotated record drawings prepared by the resident inspector based upon Contractorprovided information.

16 7. Prepare reimbursement request packages; coordinate their execution by the SPONSOR; and submit to the funding agencies. 8. Conduct pre-final and final inspections of the completed Project with the SPONSOR s airport personnel, the FAA, and the Contractor. 9. Issue certificates of construction completion to the SPONSOR, the FAA, and ADOT. 10. Perform an orderly closeout of the Project as required by the SPONSOR, the FAA, and ADOT. CONSTRUCTION OBSERVATION PHASE The construction observation phase shall consist of construction observation by a full-time Chief Observer or inspector and supporting staff who will also: 1. Maintain a Project record. 2. Review documents and submissions by Contractor(s) pertaining to scheduling and advise the SPONSOR as to their acceptability. 3. Observe the Work to determine general conformity with the Contract Documents and to ascertain the need for correction or rejection of the Work. Neither the activities of the Chief Observer or inspector and/or supporting staff nor the presence of any of them at a construction/project site shall relieve Contractor nor make Consultant responsible for, Contractor s obligations, duties, and responsibilities, including, but not limited to, construction means, methods, sequences, techniques, or procedures necessary for performing, superintending, or coordinating the Work in accordance with the Contract Documents and any health or safety precautions or measures required by regulatory agencies. 4. Attend and conduct pre-construction, pre-paving and pre-installation conferences; weekly progress meetings; and final inspection of the completed Project. 5. Observe testing and inspection. Arrange for, conduct, or witness field, laboratory, or shop tests of construction materials as required by the plans and specifications for the Project; monitor the suitability of materials on the Project site or brought to the Project site to be used in construction; interpret the contract plans and specifications and check the construction activities for general compliance with the design intent; measure, compute, or check quantities of Work performed and quantities of materials in-place for partial and final payments to the Contractor. 6. Prepare and submit inspection reports of construction activity and problems encountered as required by the SPONSOR, ADOT, and the FAA. 7. Prepare, review, and approve monthly and final payments to Contractor(s). END OF SCHEDULE

17 ARCHITECTURAL/ENGINEERING COST SUMMARY SCHEDULE "B" CONSTRUCTION PHASE PROJECT NAME: Perimeter Fence Project DATE: 07-Mar-16 PROJ DESCRIPTION:CM for replacing barbed wire fence with chain link fence A/E: C & S ENGINEERS, INC. PROJECT NO: K CLIENT: CITY OF SAFFORD C&S CONTACT: RICHARD GRAHAM CLIENT MANAGER: Randy Petty, City Engineer I. ESTIMATE OF DIRECT SALARY COSTS: BILLING RATE OF PAY ESTIMATED ESTIMATED TITLE HOURS COST A. SERVICE GROUP MANAGER $ X 0 = $0.00 B. DEPARTMENT MANAGER $ X 0 = $0.00 C. MANAGING ENGINEER $ X 10 = $2, D. CHIEF/PRINCIPAL ENGINEER $ X 0 = $0.00 E. SENIOR PROJECT ENGINEER $ X 94 = $13, F. PROJECT ENGINEER $ X 0 = $0.00 G. STAFF ENGINEER $ X 0 = $0.00 H. SENIOR DESIGNER $ X 15 = $1, I. DESIGNER $94.00 X 0 = $0.00 J. CADD OPERATOR $83.00 X 0 = $0.00 K. ADMINISTRATIVE ASSISTANT $71.00 X 25 = $1, L. GRANTS ADMINISTRATOR $96.00 X 0 = $0.00 M. MANAGER AIRPORT PLANNING $0.00 X 0 = $0.00 N. SENIOR PLANNER $0.00 X 0 = $0.00 O. PLANNER $0.00 X 0 = $0.00 P. STAFF PLANNER $0.00 X 0 = $0.00 Q. ENVIRONMENTAL SCIENTIST $0.00 X 0 = $0.00 R. SENIOR CONSTRUCTION SUPERVISOR $ X 0 = $0.00 S. CONSTRUCTION SUPERVISOR $ X 0 = $0.00 T. RESIDENT ENGINEER $0.00 X 0 = $0.00 U. SENIOR INSPECTOR $ X 178 = $22, TOTAL ESTIMATED DIRECT SALARY COST: $41, B-1

18 II. ESTIMATE OF DIRECT EXPENSES: A. TRAVEL, BY AUTO: B. TRAVEL, BY AIR: C. PER DIEM: $0.445 = $1, $0.00 = $ $ = $1, D. MISCELLANEOUS: = $0.00 Subtotal = $3, TOTAL ESTIMATE OF DIRECT EXPENSES: $3, III. SUBCONTRACTS: COMPANY NAME TYPE A. QUALITY ASSURANCE TESTING RATE BASIS $3, $ $ $ $ $ $ $ $ $0.00 TOTAL COST OF SBO'S: $3, IV. TOTALS: A. MAXIMUM TOTAL COST FOR DESIGN SERVICES, AGREEMENT TOTAL & FAA ELIGIBLE: $47, B-2

19 C&S ENGINEERS, INC. ARCHITECTURAL/ENGINEERING WORK SUMMARY Date: 3/7/16 PROJECT: Perimeter Fence Project Service Group Mgr: MICHAEL HOTALING SERVICES: Construction Management Facility Manager: LANCE McINTOSH CLIENT: CITY OF SAFFORD Project Manager: RICHARD GRAHAM CLIENT MGR: Randy Petty, City Engineer Project Number: K16.XXX.XXX SEN TOTAL CONT PHASE ADMIN SEN PROJ MAN SEN DIRECT SERVICES BY HOURS NO. NO. TASK ASST DES ENG ENG INSP COSTS OTHERS TOTALS PER TASK 400 BIDDING SERVICES $ $3, REVIEW & CONTRACT AWARD 10 5 $1, PRE-CONSTRUCTION CONFERENCE $ $2, CONSTRUCTION OBSERVATION 168 $2, $23, DESIGN SUPPORT 39 6 $ $7, AS-BUILT/RECORD DRAWINGS $2, PROJECT CLOSURE $2, SBO - QUALITY ASSURANCE TESTING $3, $3, $3, $3, $47,

20 FEE SCHEDULE PROJECT NAME: Perimeter Fence Project SERVICES: Construction Management SERVICE GROUP MGR: MICHAEL HOTALING PROJ LOCATION: Safford Regional Airport PROJECT MANAGER: RICHARD GRAHAM PROJ DESCRIPTION: CM for replacing barbed wire fence with chain link fence DEPT. MANAGER: LANCE McINTOSH CLIENT: CITY OF SAFFORD DIRECT LABOR RATES: (2015) CLIENT ADDRESS: 405 W. Discovery Park Blvd. Safford, AZ PROJECT NUMBER: K CLIENT MANAGER: Randy Petty, City Engineer DATE: March 7, 2016 BILLING RATES 2013 LABOR CATEGORY BILLING RATE OVERTIME GENERAL FACTORS SERVICE GROUP MANAGER $ $0.00 DEPARTMENT MANAGER $ $0.00 MANAGING ENGINEER $ $0.00 MULTIPLIER = 1 CHIEF/PRINCIPAL ENGINEER $ $0.00 SENIOR PROJECT ENGINEER $ $0.00 PROJECT ENGINEER $ $0.00 STAFF ENGINEER $ $0.00 ALLOWABLE PER DIEM RATES (ADOT) 2015 SENIOR DESIGNER $ $0.00 TOTAL DESIGNER $94.00 $95.00 CITY LODGING MEALS MAX RATE CADD OPERATOR $83.00 $80.00 ADMINISTRATIVE ASSISTANT $71.00 $0.00 FLAG/GC (OCT-FEB) $83 $56 $139 GRANTS ADMINISTRATOR $96.00 $0.00 FLAG/GC (MAR-SEP) $112 $56 $168 MANAGER AIRPORT PLANNING $0.00 $0.00 KAYENTA $109 $51 $160 SENIOR PLANNER $0.00 $0.00 PHOENIX (OCT-DEC) $106 $61 $167 PLANNER $0.00 $0.00 PHOENIX (JAN-MAR) $141 $61 $202 STAFF PLANNER $0.00 $0.00 PHOENIX (APR-MAY) $113 $61 $174 ENVIRONMENTAL SCIENTIST $0.00 $0.00 PHOENIX (JUN-AUG) $83 $61 $144 SENIOR CONSTRUCTION SUPERVISOR $ $0.00 PHOENIX (SEPT) $106 $61 $167 CONSTRUCTION SUPERVISOR $ $0.00 SEDONA (OCT-FEB) $131 $56 $187 RESIDENT ENGINEER $0.00 $0.00 SEDONA (MAR-MAY) $150 $56 $206 SENIOR INSPECTOR $ $ SEDONA (JUN-SEP) $131 $56 $187 TUCSON (OCT-JAN) $83 $46 $129 TUCSON (FEB-MAY) $119 $46 $165 TUCSON (JUN-AUG) $83 $46 $129 TUCSON(SEP) $86 $46 $132 NOT LISTED DEFAULT RATE $83 $36 $119 OUT OF POCKET EXPENSES TRAVEL, BY AUTO (PER MILE): $0.445 /MILE PER DIEM: $ /DAY SERVICES BY OTHERS A. QUALITY ASSURANCE TESTING $3, RATE BASIS APPROVED BY: (GROUP MANAGER AUTHORIZATION) (DATE)