Trade Brochure. Odisha All India Congress of Obstetrics & Gynaecology. Theme : Trics of Obstetrics & Logy of Gynaecology.

Transcription

1 th st January, 2018 Odisha Theme : Trics of Obstetrics & Logy of Gynaecology st 61 All India Congress of Obstetrics & Gynaecology Trade Brochure Hosted by AOGO Under the aegis of FOGSI

2 Invitation Dear Friends and Colleagues, Greetings from Organizing Team, AICOG 2018, Bhubaneshwar. st We have great pleasure to host the 61 All India Congress of Obstetrics & Gynaecology On behalf of Organizing Committee AICOG 2018, we are pleased to invite Industry Leaders to participate in the AICOG 2018, Bhubaneshwar, Odisha. The city has witnessed a tremendous growth across all sectors and is capable of accommodating any number of delegates. Hotels from the most luxurious to deluxe hotels, budget hotels & guest houses are available for all. The well equipped & staffed Hotels provide the best of hospitality, services, food facilities and overall ambience for the guests. There is a blend of culture, cuisine and comfort in Odisha which is extremely enjoyable. The Scientific Program for AICOG 2018 will cover not only the full curriculum of Gynaecology but will be of interest to all categories of delegates and our partners. In addition to the scientific program, a spectacular range of social activities are being planned for all Delegates and accompanying guests to experience Odisha's most famous sites and iconic buildings & monuments. We ensure this AICOG will be one of the biggest academic bonanzas, attended by up to delegates including accompanying persons, not only from India but also from SAARC region and overseas. The Guest Faculty will include renowned and distinguished national & international academicians, researchers, and clinical experts. Thus this is a brilliant opportunity for your company to further enhance its corporate visibility and advance brand promotion amongst the target group. We invite and appeal to you to be a partner of this event, join hands to make this conference a grand success. We are open to make an offer matching sponsorship packages to sponsors' exact requirements. An exciting range of sponsorship opportunities have been developed to ensure a successful outcome for all our sponsors. We welcome discussions on further tailoring the packages to individual needs. We will have a host of International speakers and delegates, so this conference is a national conference with international touch. The Organizing Committee looks forward to your active participation and valuable contribution to the advancement of Obstetrics & Gynaecology. Thanking you in anticipation Dr. P. C. Mahapatra Organizing Chairperson Dr. H. P. Pattanaik Organizing Secretary

3 Sponsorship Opportunity RHODIUM SPONSOR INR 7 Crore Our major sponsors will be termed as Rhodium Sponsors. We will offer them 1st choice in Exhibition/Lounge space. We would offer them 6 stalls of (3m X 3m) in the exhibition. One full Day will be given for their promotional activity. They will have Standees, Banners outside of Scientific halls, in Trade and Exhibition area, in Dining and in Cultural ground. They will take entire Scientific Program, Lunch and Dinner for the day and it will be named after them. PLATINUM SPONSOR INR 5 Crore Our major sponsors will be termed as Platinum Sponsors. We will offer them 2nd choice in Exhibition/Lounge space. We would offer them 4 stalls of (3m X 3m) in the exhibition. In addition, they could offer sponsorship at 2 scientific sessions of their choice. (Not Plenary) They will be allowed an insert in the delegate bag. A free 2 full page advertisement in the final program brochure. The company logo could be positioned on the backdrop and sponsors panel. Company Logo hyperlinked in the conference website. GOLD SPONSOR INR 3 Crore Our major sponsors will be termed as Gold Sponsors. We will offer them 3rd choice in Exhibition/Lounge space. We would offer them 2 stalls of (3m X 3m) in the exhibition. In addition, they could offer sponsorship at 1 scientific sessions of their choice. (Not Plenary) They will be allowed an insert in the delegate bag. A free 1 full page advertisement in the final program brochure. The company logo could be positioned on the backdrop and sponsors panel. Company Logo hyperlinked in the conference website. SILVER SPONSOR INR 2 Crore Our major sponsors will be termed as Silver Sponsors. We will offer them 4th choice in Exhibition/Lounge space. We would offer them 1 stall of (3m X 3m) in the exhibition. In addition, they could offer sponsorship at 1 scientific sessions of their choice. (Not Plenary) They will be allowed an insert in the delegate bag. A free 1 full page advertisement in the final program brochure.

4 Other Sponsorship Opportunities Inflated Statuettes Helium Balloons Conference Video Mobile Application Preview Room Faculty Lounge Cyber Cafe / Business Centre / Wi-Fi Zone Tea/Coffee / Water Stations Photography / Videography Mobile Charging Stations Chair covers Main Hall Chair covers other Halls Rest Room Courtesy 1.5 Lakh (each) 02 Lakh (each) 50 Lakhs 75 Lakhs 20 Lakhs per day per hall per day 5 Lakhs per day Publication/Printing/Posting (Package) Brochures: First Information Brochure/Second Announcement/Final Announcement Scientific Program/Abstract Book/Ready Reckoner/Conference News Letter Envelopes/Letterheads/Receipt Books er/Postage/Courier INR 50 Lakhs Registration Counter (Package) INR 1 Crore Bar-coded conference badges with sponsor name by OC Branding on Registration Counters at company cost 5 standees at Registration Area at company cost T-shirts & caps for registration volunteers with company branding at company cost Counters May I Help You (Counter) Cloak Room Announcement Booth Scientific Program (Counter) Lost & Found (Counter) First Aid (Counter) Advertisement on AICOG 2018 Website (Package) Banner size (1200 x 80 pxl) Company logo on home page Mobile Application 20 Lakhs 08 Lakhs INR 20 Lacs Conference Kit INR 1 Crore Company logo alongside with conference logo Branding inside the baggage 5 standees at Registration Area at company cost T-shirts & caps for registration volunteers with company branding at company cost Conference Lunches Lunch for all 04 days Space for branding at the dining area on sponsored day only Banner at the food court entrance Permission for one announcement during the lunch session Permission for all the above on sponsored day only INR 1.25 Crore Per day

5 Inaugural Dinner with Cultural Programme Inaugural Dinner for one day only Space for branding at the dining area on sponsored day only Banner at the food court entrance Branding backdrop on the stage of the cultural Programme Permission for one announcement during the dinner session Dinner Invitation with branding can be printed at the company cost Permission for all the above on sponsored day only Banquet Dinner with Live Entertainment Banquet Dinner for one day only Space for branding at the dining area on sponsored day only Entrance arch at the banquet entrance Branding backdrop on the stage of the cultural Programme Permission for one announcement during the dinner session Dinner Invitation with branding can be printed at the company cost Permission for all the above on sponsored day only Gala Dinner with Live Entertainment Gala Dinner for one day only Space for branding at the dining area on sponsored day only Entrance arch at the banquet entrance Branding backdrop on the stage of the cultural Programme Permission for one announcement during the dinner session Dinner Invitation with branding can be printed at the company cost Permission for all the above on sponsored day only INR 2 Crore INR 1.5 Crore INR 2 Crore Audio Visual CME Conference-Main Hall Conference other Hall- any one Paper Presentation Halls Twelve Workshop 50 Lakhs 25 Lakhs Transport & City Tour Local Transportation Sponsoring an International Faculty Company Logo at Conference Booth for Airport Reception Company Banner at Conference Transport Vehicles 70 Lakhs 50 Lakhs 03 Lakhs Advertisement in Souvenir Back page (cover) Back off front page Back off back page Full page color Half page color 08 Lakhs 02 Lakhs 01 Lakhs * All advertisement will be in color. Advertising material to be provided by the Sponsors.

6 Advertisement in Abstract Book Back page (cover) Back off front page Back off back page Full page color Half page color 08 Lakhs 06 Lakhs 01 Lakhs 0.5 Lakh * All advertisement will be in color. Advertising material to be provided by the Sponsors. Scientific Session Session Sponsorship Meet the experts (2 hrs) Breakfast Seminar Lunch on Seminar Guest Lecture sponsorship (30 min) 20 Lakhs per session Scientific Workshops Surgical and Technology Workshops Other Workshops /workshop 20 Lakhs Others Spouse/Kids Zone Branding Running Tea/Coffee Accompanying person s kit Mementos Branded Pen/Writing Pads Gifts/Insertions in Delegate Kit Faculty Gifts Poster Booth (one each for all days) 25 Lakhs 20 Lakhs + Actuals 02 Lakhs Entitlement Premium 6 x 3 mtr (Corner) Standard 6 x3 mtr Premium 3 x 3 mtr (Corner) Standard 3x3 mtr Non Pharma 2x2 mtr 25 Lakhs 20 Lakhs 12 Lakhs Industry Symposium 1hr. Session 50 Lakhs

7 Terms and Conditions 1. Exhibition space design and dimension is subject to prior approval from Organizing Committee. 2. Organizing Committee will provide empty space with chairs & tables. 3. The exhibiting company will bear charges for special designs, decorations and display items. 4. Sponsor Company can bring its vendor on its responsibility. Organizing Committee will not be responsible for delay in finishing the job. 5 Workers hired to set up booths will be issued entry passes. Company can collect the passes before the conference from Conference Secretariat. st 6 Any space not occupied by the closure of exhibition hours on 1 Day of AICOG 2018 shall be deemed forfeited and no refund shall be paid. The Organizing committee will be liable to reassign the space to other company without any further notice. 7. Exhibition stalls must be staffed during exhibition hours. Booth staffs are not supposed to indulge in Booth lectures, 8. All display items must conform in all respects to safety standards and health, biohazard, and fire codes. 9. All electric devices must conform to appropriate safety standards. This should be strictly followed during the conference. 10. Public address and amplifying devices that project sound is not permitted in stall (except permitted ones). 11. Smoking is strictly prohibited within the boundary of the Exhibition Area and the Venue. 12. Exhibitors themselves must ensure the security of their products/ machinery/ equipment. The Organizing Committee will not be responsible for any loss, damage, theft, etc. Company must have their stalls insured. 13. All sponsorship tariffs are exclusive of VAT, Service tax and other taxes as applicable in state of Odisha which will be added to the invoice. 14. ALLOCATION OF SPACE: Space allocation will be made on first come first serve basis after 50% payment of money. However, this allotment is provisional & final allotment letter will be given at the time of full st payment on or before 1 November 2017.) 15. A MOU is to be signed with the OC detailing activity of the company representatives. EXHIBITOR REGISTRATION All exhibitors must be registered and will receive a badge displaying the name of the exhibiting company. Exhibitor ID Cards & Entry passes will be handed over to the authorized person according to the size of stalls. POSSESSION OF STALL Exhibitors can start setting up stalls on the evening of date notified i.e. 2 days prior to the starting of the conference. Please note that possession of the stall will not be given till complete payment is made. The Exhibitor will be issued "Stall possession Certificate" VACATION OF STALL Exhibitors will be allowed to remove their exhibits only after closure of the exhibition on January 2018 (LAST DAY) of the conference. Goods can be moved outside the Venue only after submitting "No Dues Certificate of Exit" induplicate, signed by the Organizers. The work of removing the exhibits from the venue must be completed on the same day. After this period, the Organizers will be at the liberty to remove the exhibits at the cost and risk of Exhibitors.

8 Conference Secretariat Dr. H. P. Pattanaik Organizing Secretary AOGO House, 2nd Floor, IMA Building, Cuttack, Odisha Landline : , Mobile : staicog2018@gmail.com