The scheduling for receiving follows these basic steps:

Transcription

1 RECEIVING PROCESS

2 Overview Receiving is the process of receiving the truck loads of product coming into the warehouse for inventory. The order request starts in AS400 from the Purchasing Dept., but all the scheduling and delivery details are created and tracked in IDS.

3 The scheduling for receiving follows these basic steps: 1. A P.O. order from Purchasing Department is made in the AS The order details are then scheduled in IDS to receive the load. 3. On the day the order is to arrive, 2 items are printed: 1. Worksheet to help quickly identify what s coming in that day. 2. Labels for the pallets (P Labels), to be placed on the correct pallet for putaway. 4. Using the scanner that connects to IDS, the product is given its label, scanned/checked-in, and identified a placement for put-away.

4 Schedule a receipt on IDS PRINTING WORKSHEET & P-LABELS

5 1. Log in 2. F=Full Screen 3. Choose Option 3 for Receiving Menu 4. Choose Option 1 for Receipt Scheduling 5. Select F6 to add a receipt 6. Enter in your: P.O. number Date you are going to schedule your P.O. How many minutes it s going to take you to receive the P.O. Time in which you re going to receive your P.O. Door number 7. After entering this information, your receipt number will be in the top left corner press ENTER this will take you to the page receipt scheduling. 8. Enter in your receipt number under the column receipt, and press ENTER. You will then be brought to the top of the page. 9. To print the worksheet and P-labels, select 13 at the top of the page for P-labels and select 14 for your worksheet.

6 IDS Receiving Steps USING HAND HELD SCANNER

7 1. Log in 2. Choose R for RF Menu 3. Select Receiving menu with the number 1 4. Select Receipt Check In with the number 1 5. Enter the receipt number on the top line, along with the door number on the bottom line. Then, press ENTER to move on to the next screen.

8 6. Scan the UPC of the desired item to be received. 7. If the UPC is valid, go to the line number in your labels (to the right of the P.O. number) and scan the bar code.

9 8. If there is an expiration date to the product, enter the date next to the E on the hand held device screen. Another option would be P for production date, which is the date the product was produced. The system will then calculate the expiration date. 9. Next, enter in the amount of cases to be received and press ENTER. If the TIHI is incorrect on the pallet, you can change it by selecting F2. If there are multiple pallets of one item, only use one label for the amount that s on each pallet.

10 10. When you re done receiving, verify the amount of product you have received by selecting F2 on your hand held. This will give you the total amount of cases you received.

11 11. Compare the total on your hand held device to the bill of laden. If the 2 match, select F2 again to close out the purchase order. Receiving the load is now complete.

12 Scenario: Discrepancy in the receiving totals

13 1. If the hand held device s quantity and the bill of laden does not match, you can find your discrepancies by selecting F2 on your hand held device. A report will then print out that identifies the discrepancies. Once you have identified your discrepancies, you may need to go to the main computer and log into the IDS system to make any corrections.

14 2. When you log in: Select F=Full screen. Select 3 for receiving menu 1 for receipt scheduling. Enter in your receipt number under the column for receipt and press ENTER. Select 12 for Manifest (next to the receipt number you want) and press ENTER.

15 3. Find the item in question (either by line number of item number) and select it by entering the 2 for Edit. Tab down until you get to the underlined number for cases received that says manifest. You can change this number to the desired number of cases you have received. 4. Once you have made all of your corrections, you can go back to your hand held device and close out your P.O. by selecting F2. After you have closed out your P.O., you will need to time stamp your close out, put it with the bill of laden to be turned in.

16 Notes: