MUNIS Employee Self Service (ESS) Available 24 Hours a Day, 7 Days a Week

Transcription

1 MUNIS Employee Self Service (ESS) Available 24 Hours a Day, 7 Days a Week MUNIS Employee Self Service Overview MUNIS Employee Self Service (ESS) is a web based application that allows League City Employees to privately access selected personal and payroll information. The following are some features and information available through ESS: PERSONAL INFORMATION o View and update contact information (Address and Telephone Numbers). o View and update contact information. o View and update emergency contact information. o View employee profile information (General employment and demographic information). PAY AND TAX INFORMATION o View and print pay check information o View and print year-to-date gross earnings. o Paycheck Simulator Utility. Before You Get Started, General Guidelines Internet access is necessary to access MUNIS Employee Self Service (ESS). Username and password is your windows login credentials (example: login: Sally.Test; password Rent@2) o If you do not know your windows login credentials submit a helpdesk request to helpdesk@leaguecity.com. Assessing MUNIS Employee Self Service 1. From the Internet, type 2. The Munis Self Service page will appear. The ESS Menu options are listed at the right side of the Employee Self Service page. Logging into Munis Self Service 1. Click the Log In icon located at the top right-hand side of the screen 1

2 2. Enter your Username and Password. Then select Log In MUNIS Self Service Main Page Once you log in, the MUNIS Self Service Main Page appears displaying your name in the upper right-hand side as shown below as employee and the Employee Self Service Menus. 1. Announcements City-wide message for all City ESS users. 2. Personal Information name, address, telephone number and Time Off Accrual balances reported. 4. Paychecks Paychecks most recent displayed Employee LEAGUE CITY EMPLOYEE 300 W Walker League City, TX HOME PHONE: smiletoday@leaguecitytx.gov 2

3 The Pay/Tax Information Menu The Pay/Tax Information Menu allows, you to view and print pay check information, view and print year-to-date gross earnings and offers a Paycheck Simulator utility. ACTION TABS: Click the Pay/Tax Information Menu to view the pay history page. Click Details to view pay check stub details from the last pay period. View and submit changes for W-4 and Direct Deposit Access and print W-2 Employee NOTE: This information cannot be modified by the user. Please contact payroll at payroll@leagucitytx.gov with questions or issues regarding your pay check information. YTD Information Subsection Click the YTD Information subsection of Pay/Tax Information for a cumulative view of payroll information for a given year. W-2 Information Click the W-2 for access to your W-2 for tax purposes. Select the View W-2 image on top right corner to view and print the official W-2. 3

4 Employee Name 300 W Walker League City, TX Paycheck Simulator Subsection Click the Paycheck Simulator subsection of Pay/Tax Information to alter pay, tax, and deductions to view estimated paycheck changes according to your input. NOTE: This is a simulator tool which estimates paycheck changes input by the user this should not be considered an accurate reflection of your actual paycheck. CHANGE YOUR W-4 1. Select W-4 on the left screen tool bar. 2. Select Edit W-4 Values in the upper right-hand corner. LEAGUE CITY EMPLOYEE 3. Complete the form and select CONTINUE 4

5 CHANGE YOUR DIRECT DEPOSIT 1. Select Direct Deposit on the left screen tool bar. 2. The screen will list each account that you have elected for deposits. 3. You can elect to change or add an additional account (max of 3 accounts). Employee 5

6 Employee Profile Subsection 1. Under Personal Information, click the Employee Profile to view general employment and demographic information. NOTE: General employment and demographic information can only be changed by ing your request to the Human Resources Department at Please include your name and employee number. View and update Personal Information 1. Click Personal Information from the left screen tool bar. 2. The Personal Information page includes home address, , telephone, dependents, emergency contact information, and marital status. 3. The user has the ability to update most Personal Information by clicking the Change or Add link located in each section. 4. If you choose Change, you will be taken to a new page to edit your information. o Click Update once you have made your edits. 5. Choose from the drop-down menu the action change requesting. 6. Complete the changes and select submit. 6

7 Q: How secure is my personal information? A: Your information is encrypted for privacy and will remain secure as long as you protect your password. Who do I call if I have questions about my information? For Payroll-Related Questions, contact Payroll at payroll@leaguecitytx.gov For Employee Self Service System-Related Questions, resetting Employee Self Service Passwords or Logging into Employee Self Service, submit a help desk ticket to helpdesk@leaguecitytx.gov For changes to job title and demographic information, contact Human Resources at: HR@leaguecitytx.gov 7