Economic and Social Council

Transcription

1 UNITED NATIONS E Economic and Social Council ECONOMIC COMMISSION FOR EUROPE Distr. RESTRICTED TRADE/WP.4/R June 1995 Working Party on Facilitation of International Trade Procedures (Item 4 of the provisional agenda of the Meeting of Experts on Data Elements and Automatic Data Interchange (GE.1) Fifty-second session, September 1995) ENGLISH ONLY TRADE DATA INTERCHANGE PROTOCOLS Development of United Nations Standard Messages (UNSMs) (Item of the Programme of work) MESSAGE TYPE SUBMITTED AS STATUS 0 FOR INFORMATION COMMERCIAL ACCOUNT SUMMARY (COACSU) Transmitted by the UN/EDIFACT Rapporteurs* * * *

2 page 2 * The present document is reproduced in the form in which it was received by the secretariat. GE.95-

3 page 3 UN/EDIFACT DRAFT DOCUMENT Commercial Account Summary This message has undergone only an initial technical assessment which may have found certain technical and presentation problems. These will be solved before the message is submitted as a request for Status 1. Anything shown under Section 5 (or, in some cases, which should have been shown in Section 5 - directory variations) is NOT approved at this stage. Further information on the development of this message can be obtained from the Rapporteur's EDIFACT Board Secretariat. This document is issued for information and comments and is not intended for implementation Message Type : COACSU Version : 0 Release : 1 Contr. Agency: RT Status : 0 Date : SOURCE: Submitted by WEEB -MD1

4 page 4 CONTENTS Commercial Account Summary 0. INTRODUCTION 1. SCOPE 1.1 Functional Definition 1.2 Field of Application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 4. MESSAGE DEFINITION 4.1 Data Segment Clarification Heading Section Detail Section Summary Section 4.2 Data Segment Index (Alphabetical Sequence) 4.3 Message Structure 5. DIRECTORIES Segment Table Branching Diagram 5.1 Directory References 5.2 Explanation of Directory Variations Segment Variation Composite Variation Data Element Variation

5 page 5 0. INTRODUCTION This specification provides a proposal for the definition of the United Nations Standard Commercial Account Summary Message (COACSU) to be used in Electronic Data Interchange (EDI) between partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional Definition A Commercial Summary is a communication between trading parties, or their agents, providing summary and/or detailed information about transactions on an account, at either a specific point in time, or over a defined period of time. 1.2 Field of Application The UN Standard Commercial Account Summary Message may be applied for both national and international trade. It is based on universal commercial practice and is not dependent on the type of business or industry. 1.3 Principles A Commercial Account Summary may refer to Invoices, Credit Notes, Debits Notes, or payments over a period of time. A Commercial Account Summary may refer only to one account, in one currency. A Commercial Account Summary may be initiated at any time by the seller, depending upon agreement between the Buyer and thr Seller. A Commercial Account Summary may provide information on a account over a period of time. When the message is used in this way both payments made and amounts outstanding may be detailed. A Commercial Account Summary can be used as a reminder of payment due for the current accounting period. A Commercial Account Summary can be used as a demand for payment and detail penalties for amounts outstanding from previous accounting periods. A Commercial Account Summary may be used in the reconciliation of accounts when detailing payments made.

6 page 6 2. REFERENCES See UNTDID, Part 4, Section 2.6, UN/ECE UNSM - General Introduction, Section TERMS AND DEFINITIONS See UNTDID, Part 4, Section 2.6, UN/ECE UNSM - General Introduction, Section MESSAGE DEFINITION 4.1 Data Segment Clarification This section should be read in conjunction with the Branching Diagram and Segment Table which indicate mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required Heading Section Information to be provided in the Heading Section UNH, Message header A service segment starting and uniquely identifying a message. The message type coded for the UN Commercial Account Summary Message is COACSU

7 page 7 Note : Commercial Account Summary Message conforming to this document must contain the following data in UNH, composite S009 Data element 0065 COACSU B 0051 RT 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the Commercial Account Summary DTM, Date/time/period A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually Segment Group 1: NAD -LOC-FII-SG2-SG3 A group of segments identifying the parties involved in the transaction, financial information for the parties, and the contact points and numbers NAD, Name and address A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party ID should be specified e.g. the Buyer and The Seller are known to each other, thus only the coded ID is required LOC, Place/location identification A segment to allow the further identification of locations related to the party FII, Financial institution information A segment to specify the financial institution details of the party identified in the NAD segment Segment Group 2: RFF -DTM A group of segments for specifying any references relating to the party identified in the NAD segment RFF, Reference

8 page 8 A segment for inclusion of any references related to the current party DTM, Date/time/period A segment specifying the date and where necessary the time of reference detailed in the preceding RFF segment Segment Group 3: CTA -COM A group of segments identifying the contact person or department for a trading party and specifying the communication channel and number CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed COM, Communication contact A segment specifying the communication channel and number for the specified contact Segment Group 4: CUX -DTM A group of segments specifying the currencies and related dates/periods valid for whole Commercial Account Summary. Currency data may be omitted in national application but will required for internal transactions CUX, Currencies A segment identifying the currencies required in the commercial Account Summary. A rate of exchange may be given to convert currency into target currency DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange Segment Group 5: PAT -MOA-PCD-DTM-FII-PAI A group of segments specifying the payment and the penalty terms for the Commercial Account Summary message PAT, Payment terms basis A segment identifying the payment terms and date/time basis MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments PCD, Percentage details A segment specifying the discount, interest, penalty as

9 page 9 well as instalment percentages DTM, Date/time/period This segments giving the specific date and/or time, or period, if needed, of any payments, discounts, instalments,etc FII, Financial institution information A segment for identifying financial institution information relevant to the current payment terms 0240 PAI, Payment instructions A segment detailing the instructions for payment for amounts specified in segment group Detail Section Information to be provided in the Detail Section Segment Group 6: RFF -DTM-SG7-SG9-SG10 A group of segments providing references to documents, e.g. invoices, credit notes, etc, to which the Commercial Account Summary refers. The group may contain details of the monetary values associated with the documents and any relevant dates. There must be at least one occurrence of this group within the Commercial Account Summary Message RFF, Reference A segment identifying a reference to a specific document, e.g. Invoice, Credit Note, Remittance Advice, etc, for which commercial account summary information is being provided DTM, Date/time/period A segment to specify dates related to the reference provided in the RFF segment and to indicate any other relevant dates applicable, e.g. Due date, Tax point rate, etc Segment Group 7: MOA -SG8 A group of segments providing total monetary values and adjustment details for the currently referenced document MOA, Monetary amount A segment to specify amounts related to the currently referenced document, e.g. amount due, discount amount, payment amount.

10 page Segment Group 8: AJT -MOA-RFF A group of segments providing adjustment details related to the monetary value for the currently referenced document AJT, Adjustment details A segment for identifying the reason for an adjustment MOA, Monetary amount A segment to specify adjustment amounts RFF, Reference A segment for inclusion of any references related to the adjustment details Segment Group 9: NAD -RFF A group of segments for specifying any parties specific to the current document and any additional references related to the parties NAD, Name and address A segment to identify a party related to the currently referenced document identified in the RFF segment in group RFF, Reference A segment for the inclusion of any reference related to the current party Segment Group 10: PAT -MOA-PCD-DTM-FII-PAI A group of segments specifying the payment and penalty terms for the document referenced in segment group 6.r 0380 PAT, Payment terms basis A segment identifying the payment terms and date and/or time basis MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentages DTM, Date/time/period This segment giving the specific date/time/period, if needed, of any payments, discounts, instalments, etc, FII, Financial institution information

11 page 11 A segment for identifying financial institution information relevant to the current payment terms PAI, Payment instructions A segment detailing the instructions for payment for amounts specified in segment group UNS, Section control A service segment separating the detail section of the message from the summary section Summary Section Information to be provided in the Summary Section Segment Group 11: MOA -TAX-DTM A group of segments specifying the total amounts, tax information, and any pertinent dates for the complete Commercial Account Summary MOA, Monetary amount A segment to specify the total amount related to the entire message. Values contained in here could be total amounts paid, total amount overdue, etc, TAX, Duty/tax/fee details This segment is used to indicate the rate of tax or duty applicable to the amount specified in the preceding MOA segment DTM, Date/time/period This segment is used to indicate any dates related to the amount specified in the MOA segment in group Segment Group 12: PAT -MOA-PCD-DTM-FII-PAI A group of segments specifying the payment and/or penalty terms, financial institution information, and payment instructions for monetary amounts related to the complete Commercial Account Summary message PAT, Payment terms basis A segment identifying the payment terms and date/or time basis MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments PCD, Percentage details

12 page 12 A segment specifying the discount, interest, penalty as well as instalment percentages DTM, Date/time/period This segment giving the specific date and/or time, period, if needed, of any payments, discounts, instalments, etc, FII, Financial institution information A segment for identifying financial institution information relevant to the current payment terms PAI, Payment instructions A segment detailing the instructions for payment for amounts specified in segment group UNT, Message trailer A service segment ending a message, giving the total number of segments in the message and the control reference number of the message. 4.2 Data Segment Index (Alphabetical Sequence) AJT Adjustment details BGM Beginning of message COM Communication contact CTA Contact information CUX Currencies DTM Date/time/period FII Financial institution information FTX Free text LOC Place/location identification MOA Monetary amount NAD Name and address PAI Payment instructions PAT Payment terms basis PCD Percentage details RFF Reference TAX Duty/tax/fee details UNH Message header UNS Section control UNT Message trailer

13 page Message Structure Segment Table POS TAG NAME S R HEADING SECTION 0010 UNH Message header M BGM Beginning of message M DTM Date/time/period M FTX Free text C ))))) Segment Group 1 )))))))))))))))))) C 5))))))))))), 0060 NAD Name and address M 1 * 0070 LOC Place/location identification C 5 * 0080 FII Financial institution information C 5 * * 0090 ))))) Segment Group 2 )))))))))))))))))) C 9)))))))))),* 0100 RFF Reference M 1 ** 0110 DTM Date/time/period C 5 ))))))))))-* * 0120 ))))) Segment Group 3 )))))))))))))))))) C 5)))))))))),* 0130 CTA Contact information M 1 ** 0140 COM Communication contact C 5 ))))))))))2- POS TAG NAME S R 0150 ))))) Segment Group 4 )))))))))))))))))) C 5))))))))))), 0160 CUX Currencies M 1 * 0170 DTM Date/time/period C 5 ))))))))))) ))))) Segment Group 5 )))))))))))))))))) C 99)))))))))), 0190 PAT Payment terms basis M 1 * 0200 MOA Monetary amount C 5 * 0210 PCD Percentage details C 5 * 0220 DTM Date/time/period C 5 * 0230 FII Financial institution information C 1 * 0240 PAI Payment instructions C 2 )))))))))))- POS TAG NAME S R DETAIL SECTION 0250 ))))) Segment Group 6 )))))))))))))))))) C 9999)))))))), 0260 RFF Reference M 1 * 0270 DTM Date/time/period C 5 * * 0280 ))))) Segment Group 7 )))))))))))))))))) C 9)))))))))),* 0290 MOA Monetary amount M 1 ** **

14 page ))))) Segment Group 8 )))))))))))))))))) C 9))))))))),** 0310 AJT Adjustment details M 1 *** 0320 MOA Monetary amount C 1 *** 0330 RFF Reference C 1 )))))))))2-* * 0340 ))))) Segment Group 9 )))))))))))))))))) C 5)))))))))),* 0350 NAD Name and address M 1 ** 0360 RFF Reference C 5 ))))))))))-* * 0370 ))))) Segment Group 10 )))))))))))))))))) C 99))))))))),* 0380 PAT Payment terms basis M 1 ** 0390 MOA Monetary amount C 5 ** 0400 PCD Percentage details C 5 ** 0410 DTM Date/time/period C 5 ** 0420 FII Financial institution information C 1 ** 0430 PAI Payment instructions C 2 )))))))))) UNS Section control M 1 POS TAG NAME S R SUMMARY SECTION 0450 ))))) Segment Group 11 )))))))))))))))))) C 99)))))))))), 0460 MOA Monetary amount M 1 * 0470 TAX Duty/tax/fee details C 5 * 0480 DTM Date/time/period C 5 ))))))))))) ))))) Segment Group 12 )))))))))))))))))) C 99)))))))))), 0500 PAT Payment terms basis M 1 * 0510 MOA Monetary amount C 5 * 0520 PCD Percentage details C 5 * 0530 DTM Date/time/period C 5 * 0540 FII Financial institution information C 1 * 0550 PAI Payment instructions C 1 ))))))))))) UNT Message trailer M Branching Diagram

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17 page DIRECTORIES 5.1 Directory References Explanation of Directory Variations Segment Variation Composite Variation Data Element Variation