Finance Assistant Chief Cashier

Transcription

1 Candidate Brief Finance Assistant Chief Cashier Reference: R Salary: Grade 6 22,659-24,771 per annum Contract Type: Continuing Basis: Full Time Closing Date: 7 November 2018 Interview Date: TBC

2 Job description Job Purpose: The post holder will be responsible for reconciling the University s and subsidiaries income bank accounts, analysing and accurately processing all transactions within a restricted timescale, which is fundamental to cash flow, VAT returns, debt management and the production of the University s annual published accounts. The role provides a prompt, effective, and efficient response to queries from all the stakeholders, including students, conference delegates and other stakeholders of the professional service provided by the cash management function. Previous experience in; financial accounts, cash management or treasury, good problem solving, analytical skills, attention to detail and nominal ledger system. Strong ICT and system skills are essential. A continuous innovative and cultural improvement approach is essential, underpinned by excellent service provision. Main Duties/Responsibilities: Manage front facing service, dealing with students and external customers as well as internal staff. Ensure that all income received on the University s bank accounts, via online payment portals, and other interactive payment methods are identified and loaded into the Finance ERP system which is time critical. The management and further development of the online store, and other e-commerce and e-wallet portals, including setting up payment pathways on a timely basis for users. Daily reconciliation of all payment portals against the University finance system, as part of good accounting practice. Need to be innovative, always seeking to identify secure and efficient payment processes for students and the wider university, as expected from a forward looking organisation. Timely reconciliation of all bank statements. Full management of the suspense account, when all possible routes used to identify the payment have been exhausted, in accordance with the procedures. Responsible for reconciliation of the suspense account, along with resolution of queries and reallocation of funds as appropriate, on a timely basis. Managing the timely processing of tuition and other customer refunds where necessary. To act as a point of contact for the University Departments regarding funds received directly into the University s income account, giving advice on direct payments when required. Responsible for banking administration, management including liaising with the various banks, and ensuring bank mandates and governance are in place. Ad hoc duties as required, including occasional cover for treasury analysis, uploading SLC remittance data and assisting with placing and monitoring investments.

3 Additional responsibilities Engage in continuous personal and professional development in line with the demands of the role, including undertaking relevant training and development activities to develop themselves and support the development of others. Ensure and promote the personal health, safety and wellbeing of staff and students. Carry out duties in a way which promotes fairness in all matters and which engenders trust. Promote equality of opportunity and support diversity and inclusion as well as working to support the University s environmental sustainability agenda and practices.

4 Person specification Education and qualifications Essential Educated to A level standard and studying a finance or treasury professional qualification Method of assessment Application form Experience Experience in nominal ledger, balance sheet, banking, customer service, financial accounts and book-keeping. Proven experience of balance sheet reconciliation, analysis and investigation. Experience of delivering outputs on a regular basis, under tight deadlines. Application form, interview and presentation Aptitude and skills Knowledge Must be able to lead and work successfully in a team environment. An excellent communicator who is able to establish rapport with a wide range of stakeholders. Must be confident and robust yet diplomatic. Professional and credible. Strong technical skills with good attention to detail. A problem solver, with a strong track record of providing pragmatic, commercial and risk-based improvements to processes. Proficient in the use of Microsoft Office Suite e.g. Excel, Word, Outlook and data interrogation Demonstrable can do approach to work. Must be able to manage own work and others to meet pressured deadlines. Have implemented or led on operational and process changes, including production of KPI s, cash reporting and services. Interview and presentation Application form and interview

5 Desirable Method of assessment Education and qualifications Experience Aptitude and skills Graduate level education. Studying towards AAT Experience of working for an organisation with robust systems and processes. Experience gained in a larger customer focused income/banking environment. Exposure to and understanding cash management audit. Significant level of Financial System experience e.g. AGRESSO, Coda, Sun etc. Application form Application form, interview Application Form and interview

6 How to apply You can apply for this role online via our website Applications should be submitted by 23.59pm on the advertised closing date. All applicants must complete an application form, along with your CV. Any CV sent direct to the Recruitment Team and Recruiting Manager will not be accepted. If you require a manual application form then please contact the Recruitment Team via recruitment@aston.ac.uk. Contact Information Enquiries about the vacancy: Name: Doreen Bailey Job Title: Head of Operations Finance Department Tel: d.m.bailey@aston.ac.uk Enquiries about the application process, shortlisting or interviews: Recruitment Team via recruitment@aston.ac.uk or Additional Information Visit our website for full details of our salary scales and benefits Aston University staff enjoy Salary Scales: Benefits: Working in Birmingham: Employment of Ex-Offenders: Under the Rehabilitation of Offenders Act 1974, a person with a criminal record is not required to disclose any spent convictions unless the positions they applying for is listed an exception under the act. Eligibility to work in the UK: Candidates who are not citizens of the United Kingdom, or another EEA member country, should check their eligibility to enter or remain the UK in advance of making any job application via the UKVI website Before applying you should ensure that you meet the requirements, including meeting the English language standards. If you do not meet the eligibility criteria, any application for a work visa would be unsuccessful Equal Opportunities: Aston University promotes equality and diversity in all aspects of its work. We aim to ensure, through our admissions policies for students, and our staff recruitment and selection processes that

7 we encourage applications from all groups represented in the wider community at a local, national and international level. The University will endeavour not to discriminate unfairly or illegally, directly or indirectly, against student or potential students, staff or potential staff. This commitment applies to all functions of the University and to any stage of an individual s career. An Equal Opportunities Monitoring Form is included within the application form. Data you provide on the Equal Opportunities Monitoring Form will be included in a general database, for statistical monitoring purposes, enabling the University to monitor the effectiveness of its Policy, Codes of Practice and Guidelines on Equal Opportunities in Employment. Individuals will not be identified by name. Data Protection Act 1998: Your personal data will be processed in compliance with the DPA and from 25 May 2018 with the GDPR. The University s Data Protection Policy and Privacy Notices, including the Job Applicant Privacy Notice can be found at Your application will only be used to inform the selection process, unless you are successful, in which case it will form the basis of your personal record with the University which will be stored in manual and/or electronic files. Information in statistical form on present and former employees is given to appropriate outside bodies. Full details of our terms and conditions of service and associated policies and procedures are available online at

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