Systems Accountant. Position description. Section A: position details. Organisational context

Transcription

1 Position Description June 2017 Position description Systems Accountant Section A: position details Position title: Systems Accountant Employment Status: Full Time Classification and Salary: CSS Level 5 Band 2 $87,140 Location: Hours: Contract details: Neami Head Office, Preston Monday to Friday 9:00am 5:30pm Ongoing Organisational context Neami National is a community mental health service supporting people living with mental illness to improve their health, live independently and pursue a life based on their own strengths, values and goals. We were founded in 1986 by a group of concerned residents wanting to support people in their local community. Our vision is for full citizenship for all people living with a mental illness in Australia. Our mission is to improve mental health and wellbeing in local communities. Our values and core principles are self-determination, choice, change, respect, empowerment, growth, hope, wellbeing, partnerships, diversity, learning and quality. We believe everyone can live a fulfilling and meaningful life through connecting with the things they care about, the people around them and their local community. Our role is to work with and walk beside people in their own recovery journey, whatever that means to them and however long it takes. We use an evidence based approach called the Collaborative Recovery Model (CRM) to support people through our services. The CRM assists individuals to identify their personal strengths and values, to set goals and then helps them make progress towards achieving them. As an organisation based strongly on our mission, vision and values, Neami is committed to demonstrating the highest standards of safety and quality across all of our services. Neami views quality, safety and clinical governance activities as key components of the role and responsibilities of all staff and an essential process in the provision of safe and high quality support services to consumers. Today, we support over 8,000 Australians in more than 50 locations across New South Wales, Queensland, South Australia, Victoria and Western Australia across a variety of short and longer term mental health support and housing services. neaminational.org.au 1 of 8

2 Me Well (Mental Health & Wellbeing Australia) is a wholly owned subsidiary of Neami National operating within the National Disability Insurance Scheme framework. The NDIS is a person centred, market driven, social insurance scheme established to provide support for people who have a permanent or likely to be permanent disability for the whole of their lives. We believe that recovery is an individual process and that with the right kind of support everyone can live a life based on their own strengths, values and goals for the future. We are a smoke free organisation. Position overview Reporting to the General Manager Financial Services the Systems Accountant brings a solid understanding and experience in applying the concepts of information technology, accounting and financial management. The Systems Accountant is responsible for meeting the requirements of the business through strategic partnerships and delivering innovation solutions. The specific activities include: Undertaking a review of current processes and policies, mapping and documenting flows; Identifying risks, implementing best practice Lean processes for efficiencies and controls; Providing systems training to Financial Services Users and partnering with them in relation to new system and reporting requirements, testing and implementation; GL Chart and ledger maintenance and administration functions; Establishing and maintaining governance systems related to change management; and Working as a liaison between the Financial Services team and the IT applications team to further develop and enhance systems. This is a key position within Neami and it is expected that the Systems Accountant maintains a high level of professionalism and integrity, displays a positive attitude and team focus, be enquiring and articulate. Period of employment Ongoing, subject to a 6-month probationary period. The position is full time and the hours of work are 9:00 am 5:30 pm Monday to Friday. The Systems Accountant may be expected to work some additional hours, including participating in meetings and having some on call responsibilities outside of ordinary working hours. Accountability This position reports directly to the General Manager Financial Services. Conditions of employment The terms and conditions of employment will be in accordance with the Neami National Employment Agreement, - Corporate Support Services Level 5 Band 2 $87,140. A number of benefits are available to staff, including generous salary packaging with rewarding NFP fringe benefit tax exemptions. Criminal record checks are mandatory for all new appointments. Neami National will cover the cost of an Australian check. Where a new employee has lived outside of Australia for 12 months or more within the last 10 years, the cost of an International check will be borne by the applicant (~$142.00). 2 of 8

3 Section B: application procedure To discuss the position, please contact: Name: Title: Susan McWhirter General Manager Financial Services Contact Phone Number: (03) Applications should include a CV and a Cover Letter explaining your interest in the position and working at Neami National. You do NOT need to provide a written response to the selection criteria. To apply, please: Include three current referees. Refer to the Job tab on our website to submit your application. Ensure the files are in Word (.doc) or Adobe Reader (.pdf) format. Closing date for applications: Sunday 2 July 2017 Please visit for more information on our organisation, services and other employment opportunities around Australia. 3 of 8

4 Section C: key responsibilities System Governance Participate in the design and maintenance of the Organisation GL Chart Carry out the administrative functions in relation to the GL Chart and ledger maintenance and changes Establish governance systems related to the maintenance of and changes to the GL Chart and ledger Liaise with the IT Applications team and external vendors as the Financial Services representative in relation to system maintenance, and changes Maintain User reference documentation and ensure it is up to date and accessible Reporting and Process Requirements Undertake a review of current processes and policies, mapping and documenting flows Identify risks, implement best practice processes/lean principles for improved efficiencies and controls Participate in the identification and collation of requirements for new reporting Work with Financial Services and the IT Applications team in the development of new processes and reports Carry out minor process or report changes as required e.g. addition of new business units and change of rules in existing routines (ETLs) Based on review, analysis and observations make recommendations for system and process improvements Process and Systems Development Participate in the development and documentation of processes or new process system requirements (e.g. TechnologyOne, Visicase, Expense Management or other) As part of the process/system project team participate and contribute to new system selection Play an active role in system testing and implementation including sharing knowledge to support new system adoption and learning Regularly review financial and reporting systems for integrity and operational efficiencies Report on areas of concern and make recommendations for change to the General Manager Financial Services Technical Skills Develop and maintain XLOne skills to build reports and queries related to actual, budget and forecast ledgers Develop and maintain skills to query and extract data from relevant systems related to Financial Services activities (including Visicase, Carelink and Tableau) Develop an understanding of the relevant Neami project management methodology and implement in practice to engage team members, track and report on project performance and enhance outcomes 4 of 8

5 Induction and Training Provide relevant systems induction to all members of the Financial Services team Work with the various teams to understand their processes and reports to contribute to enhanced user learning and process improvement Provide training on system changes and new systems as implemented Financial Services team Contribute to the development of the annual business plan and performance metrics Identify areas in which the Financial Services team can add value and contribute towards strategic aims and organisational needs Maintain appropriate links with relevant professional bodies and associations to remain informed on current trends Ensure that the General Manager Financial Services is kept informed of all pertinent developments and information Collaborate with all team members to ensure Neami s strategic directions and business goals are achieved Undertake duties as reasonably requested 5 of 8

6 Section D: Key competencies Essential Relevant tertiary qualifications in accounting / business /IT Professional qualification (Australian CPA, UK CIMA or equivalent) 6+ years working in a accounting / finance system roles Experience with mid-sized ERP systems TechnologyOne preferred Experience with new system selection and implementation Shows confidence, maturity, integrity and a high level of enthusiasm and drive. Lean Six Sigma Certification and experience gained within audit and assurance systems testing will be highly regarded. Creating diverse staff teams The values, skills, attributes and commitment of our staff are key to our success and reputation as a national mental health service that provides high quality support services to people living with a mental illness. We are strongly committed to further developing and diversifying our work force as part of our strategic directions. We celebrate multidisciplinary teams and value the rich skills and experiences brought by applicants from a range of sectors and professional backgrounds. Further depth is brought by those from diverse cultural backgrounds, Aboriginal staff, and those with lived experiences of mental illness and recovery, all of whom are strongly encouraged to apply for any roles that match their skills and interest. The following competency criteria will inform our selection decision: Adhering to principles and values Upholds ethical behaviour, consistent with values as characterised by honesty, fairness responsibility and hope Demonstrates integrity and credibility, and fosters open honest communication Demonstrates commitment to the organisation and its values Relating to people & building connections Adapts to the team and contributes to a positive team dynamic Listens, consults others and communicates proactively to address conflict Explains processes, expresses opinions, information and key points clearly to other staff in a clear and succinct manner Establishes respectful professional relationships with staff that have clear boundaries Demonstrates an interest and understanding of others and relates well to people at all levels Develops and openly communicates self-insight such as an awareness of own strengths and areas for development 6 of 8

7 Gains agreement and commitment from others by engaging and gaining respect Clearly conveys information and key points verbally Planning, Organising and Analysing Follows procedures and policies, demonstrating an understanding of the broader context Understands newly presented information and is proactive about learning tasks. Takes initiative, acts with confidence, and works under own direction Displays strong commercial acumen with the ability to analyse key drivers, opportunities and competitive advantages to develop strategies to benefit the business Exercises common sense to make rational, practical judgments and seek solutions to problems Produces workable solutions to a range of problems and makes prompt clear decisions Manages time and prioritises tasks effectively to meet deadlines Plans activities and projects well in advance and takes account of possible changing circumstances Identifies issues and breaks information into component parts, patterns and relationships Designs effective and efficient procedures by analysing data and all other sources of information Has an eye for detail and completes tasks accurately and efficiently even when working under pressure Demonstrates an understanding of how one issue may be a part of a much larger system Adapting and responding to change, and coping with challenges Ability to make insightful, timely decisions in difficult, high complex situations that have broad impact across the company Adapts to changing circumstances and responds to the reactions and feedback of others Shows respect and sensitivity towards diversity Maintains a hopeful and positive outlook during challenging times at work Accepts feedback, reflects, learns and makes changes In addition you will need: Current Australian driver s licence 7 of 8

8 Three reasons to work with us 1. High quality services We have a fundamental commitment to provide each person we support with the highest quality services possible that match their values, strengths and goals in life. We base our work on the best evidence available and have our own Research and Service Development Team. We also have an in-house Learning and Development Team that offers comprehensive training to all staff throughout their time with us. Our service model is based on the University of Wollongong s Collaborative Recovery Model, which underpins all our services and provides for consistency and measurable outcomes. We also incorporate the Optimal Health Program from St Vincent s Frameworks for Health, our own Physical Health Prompt and other complementary tools and approaches as needed. 2. Learning and innovation We have grown and developed a lot in the last three years, with a doubling of the number of people we support and in the staff who support them. This growth and development can be directly attributed to the quality of our services and the culture of learning and innovation that drives us as an organisation. We believe in learning new things, considering new perspectives and testing out new ideas as we find better ways to do things. We are always looking ahead to ensure we can take advantage of new opportunities and respond to any risks or issues that are facing us and our sector. 3. Support for staff Everything we do to support people to improve their mental health and wellbeing relies on our talented, well trained and passionate staff team. We know that providing support to people with complex needs is challenging as are many of the other corporate roles within our organisation. That is why we provide a supportive environment, comprehensive training, generous leave provisions and workplace flexibility measures to help people balance work and personal commitments. 8 of 8