Events Coordinator. Candidate Brief

Transcription

1 Candidate Brief Events Coordinator Reference: R Salary: Grade 7, 25,728 to 30,688 per annum Contract Type: Fixed Term (12 months maternity cover or until the original postholder returns whichever is sooner) Basis: Full Time Closing Date: hours BST on Sunday 01 April 2018 Interview Date: Monday 16 April 2018

2 Job description Job Purpose: You will deliver a programme of employer events on campus to support graduate employability that may include sector specific Careers Fairs, employer drop-ins, insight events, Skills workshops, presentations and mock s for Careers+Placements. Your work will support the overhead KPIs of high level graduate employment and 100% placements. Through engagement with employers (local, national and international) and placement /work experience providers you will create effective networks and working relationships to benefit Aston students and graduates. You will report to the Student Engagement Manager, analysing and providing data/statistical information and reports as required. Main Duties/Responsibilities: The delivery of a high quality programme of events and fairs that will generate income and enhance the reputation of Aston and the employability of its students and graduates. Production of an annual report, review and evaluation of Careers+Placements events provision and proposal of recommendations for the following academic year. You will also explore alternative event options e.g. virtual fairs/webinars. The maintenance and development of relationships with existing employers and the engagement of new employers to the events cycle. You will liaise with employers to schedule visits and meetings as required, involving other members of staff as appropriate. You will act as the first point of contact for allocated key accounts and other business development opportunities to support the Employer Engagement Team. Working with suppliers to co-ordinate event resources and deliver high quality employability events. This may involve arranging meetings with employers/exhibitors, liaison with colleagues internally to plan the event, book rooms and equipment, handling booking requirements, co-ordinating student helpers and evaluating the event. In conjunction with the Careers+Placements Student Engagement Team, develop a range of printed and electronic promotional and marketing materials as appropriate within the Communications Plan. Using a variety of methods you will plan and carry out effective event promotion to students, employers and staff. The management and commitment of budgets for events or projects as may be allocated by the Director of Employability or the Head of Student and Employer Engagement. You will ensure that events continue to generate income and liaise with the Careers Administrator and Accounts Payable staff with regards to online payments, invoices and purchase orders. Working with the Employer Engagement Team to maintain and develop a database of employer contacts - Aston Futures, ensuring that approaches to employer engagement are carried out in a coherent way, with input to the development of protocols. Researching and facilitating opportunities for students and employers to connect. This may include spotting trends in the labour market, finding new ways of making students visible to employers, contacting academics to secure financial and/or academic sponsor support for student competitions, liaison with student societies. Developing new ways to build our reputation with our employers, enabling them to promote work experience opportunities including internships for first years, projects, leadership programmes, competitions etc. You will co-ordinate a diary of external events and training for the Careers+Placements Team, including employer careers information days, training events or conferences. This will include co-

3 ordinating invitations, publicising to members of the team and updating the spreadsheet to show who is attending. Undertaking efficient and accurate day-to-day administration. This may include keeping detailed records, the use of University record and finance systems, the production of progress or evaluation reports, and the collection and analysis of statistical information as appropriate. Monitoring activity against targets agreed with the Student Engagement Manager and evaluating progress in meeting these, providing reports/data as required by your line manager and/or Director of Employability. Working within and ensuring compliance with relevant Data Protection, Health and Safety, Equal Opportunities and other relevant employment related legislation. You will contribute to and support other Careers and Placements activities and work flexibly as a member of the team, undertaking any other duties as required by the Student Engagement Manager. Additional responsibilities Engage in continuous personal and professional development in line with the demands of the role, including undertaking relevant training and development activities to develop themselves and support the development of others. Ensure and promote the personal health, safety and wellbeing of staff and students. Carry out duties in a way which promotes fairness in all matters and which engenders trust. Promote equality of opportunity and support diversity and inclusion as well as working to support the University s environmental sustainability agenda and practices.

4 Person specification Education and qualifications Essential Educated to degree level or equivalent, or experience in a similar level and type of role. Method of assessment Application form Experience Aptitude and skills Education and qualifications Experience of organising and arranging events. Experience of managing business relationships, both as a supplier and a procurer of services. Experience of business networking. Experience of working to targets or KPIs. Able to work in a fast paced, changing environment. Demonstrates an interest in keeping skills up to date. Able to organise and plan, to prioritise and manage time well. Able to analyse problems and use judgment to propose good solutions. Has the will and ability to work cooperatively and flexibly with others. Able to convey information in an understandable and engaging manner. Has excellent oral and written communication skills. Develops strong relationships with a wide range of stakeholders. Demonstrates excellent customer service skills. Excellent IT skills: MS Office suite. Able to sell a concept. Desirable Further qualification relating to any aspect of the role. Interview Method of assessment Application form Experience Aptitude and skills Experience of being part of a team within further/higher education or similar environment to deliver events. Knowledge of the graduate labour market. Experience setting up new processes and systems. Exposure to CRM packages, online content management or Virtual Learning Environments.

5 How to apply You can apply for this role online via our website Applications should be submitted by 23.59pm on the advertised closing date. All applicants must complete an application form, along with your CV. Any CV sent direct to the Recruitment Team and Recruiting Manager will not be accepted. If you require a manual application form then please contact the Recruitment Team via recruitment@aston.ac.uk. Contact Information Enquiries about the vacancy: Name: Emma Tromans Job Title: Student Engagement Manager Tel: e.tromans@aston.ac.uk Enquiries about the application process, shortlisting or s: Recruitment Team via recruitment@aston.ac.uk or Additional Information Visit our website for full details of our salary scales and benefits Aston University staff enjoy Salary Scales: Benefits: Working in Birmingham: Employment of Ex-Offenders: Under the Rehabilitation of Offenders Act 1974, a person with a criminal record is not required to disclose any spent convictions unless the positions they applying for is listed an exception under the act. Eligibility to work in the UK: Candidates who are not citizens of the United Kingdom, or another EEA member country, should check their eligibility to enter or remain the UK in advance of making any job application via the UKVI website Before applying you should ensure that you meet the requirements, including meeting the English language standards. If you do not meet the eligibility criteria, any application for a work visa would be unsuccessful Equal Opportunities: Aston University promotes equality and diversity in all aspects of its work. We aim to ensure, through our admissions policies for students, and our staff recruitment and selection processes that we encourage applications from all groups represented in the wider community at a local, national and international level.

6 The University will endeavour not to discriminate unfairly or illegally, directly or indirectly, against student or potential students, staff or potential staff. This commitment applies to all functions of the University and to any stage of an individual s career. An Equal Opportunities Monitoring Form is included within the application form. Data Protection Act 1998: Your application will only be used to inform the selection process, unless you are successful, in which case it will form the basis of your personal record with the University which will be stored in manual and/or electronic files. Information in statistical form on present and former employees is given to appropriate outside bodies. Data you provide on the Equal Opportunities Monitoring Form will be included in a general database, for statistical monitoring purposes, enabling the University to monitor the effectiveness of its Policy, Codes of Practice and Guidelines on Equal Opportunities in Employment. Individuals will not be identified by name Full details of our terms and conditions of service and associated policies and procedures are available online at