SPONSORSHIPS & EXHIBITOR OPPORTUNITIES

Transcription

1 Louisiana Bankers Association 118th Annual Convention & Exposition Monday May 14 - Wednesday May 16, 2018 The Ritz-Carlton, Chicago SPONSORSHIPS & EXHIBITOR OPPORTUNITIES Convention Opportunities at a Glance (Page 2) Sponsorship Registration Form & General Sponsorships (Page 3) Other Sponsorships (Page 4 & 5) Exhibit Booth Information & Registration Form (Page 6) Additional Registrations & Payment Options (Page 7) Convention Agenda & Hotel Information (Page 8)

2 All sponsors can provide one marketing flyer, brochure or item (maximum size 8.5 x 11) to be included in every registration packet or registration bag. A total number of items needed will be provided to you. Items must be received at the LBA office by April 20, 2018 Each sponsor will also receive a registration list of bankers with contact information ed prior to the convention. Additionally, for the sponsor representatives attending the convention, they will have the appropriate sponsor ribbons on their name badges. 2

3 2018 CONVENTION SPONSORSHIPS Sponsor Company Name (for all signage and printed pieces, please print) Main Contact (to receive all correspondence prior to convention) Address Mailing Address Work Phone Fax Cell Phone PLATINUM LEVEL - $5,000 GENERAL SPONSORSHIPS: This highest level of sponsorship at the annual convention garners the ultimate exposure for your company. You will receive a full-page ad in the convention program (due April 6, 2018) to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name and logo will be prominently displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will be encouraged to greet convention attendees at a specified event of your choosing, provided the event is available upon your request. You will receive four (4) full complimentary convention registrations, a $2, value. GOLD LEVEL - $2,500 This level of sponsorship at the annual convention brings great exposure for your company. You will receive a half-page ad in the convention program (due April 6, 2018) to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive two (2) full complimentary convention registrations, a $1, value. SILVER LEVEL - $1,000 This level of sponsorship at the annual convention brings exposure for your company. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. BRONZE LEVEL - $500 This level of sponsorship at the annual convention brings exposure for your company. You will receive a listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. 3

4 OTHER SPONSORSHIP OPPORTUNITIES: HOTEL KEY CARDS - $5,000 (SOLD) One of the most visible sponsorships, the guestroom keycard is an opportunity to have every attendee carry around your message and be reminded of it every time they enter their hotel room. Your company name and logo will be featured on one side and will be distributed to all convention attendees when they check in at the hotel. You will receive a full-page ad in the convention program (due April 6, 2018) to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be prominently displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive three (3) full complimentary convention registrations, a $1, value. REGISTRATION BAGS - $3,500 (SOLD) One of the most visible sponsorships, bankers use these registration bags long after convention is over. The bag will be presented to each banker at the registration booth. Your company name and logo will be featured on one side. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive one (1) full complimentary convention registration, a $ value. DAILY CONVENTION NEWSLETTER - $3,000 (SOLD) Your message will be delivered to the bankers rooms the evenings of Monday May 14 and Tuesday May 15. The newsletter will cover the major activities for the following day and essential information about the conference. The sponsor s message is included in the newsletter each day to be provided by sponsor prior to convention. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive one (1) full complimentary convention registration, a $ value. In addition, this sponsorship includes an advertisement with the Convention Highlights featured in the LBA electronic newsletter, The Louisiana Banker, after the convention, a $ value. DESSERT - $2,500 (SOLD) As the dessert sponsor, your company name and logo will be displayed near the dessert during the exhibit hall lunch on Tuesday May 15. You will have the opportunity to greet the bankers and serve the dessert. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive one (1) full complimentary convention registration, a $ value. NAME BADGE LANYARDS - $2,500 (SOLD) All of the bankers and their guests will be wearing a lanyard that broadcasts your name to every eye at the convention. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive one (1) full complimentary convention registration, a $ value. 4

5 OTHER SPONSORSHIP OPPORTUNITIES (Continued): WiFi - $2,500 (SOLD) The first thing bankers ask upon arrival is What s the WiFi Password? Sponsor the WiFi package and nearly every attendee will be entering your company s name as the password to gain access! You will receive signage at the registration desk with the WiFi code and your logo, a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive one (1) full complimentary convention registration, a $ value. REGISTRATION GIFT - $2,500 (SOLD) Get your company front and center with a gift featuring your logo for every attendee. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive one (1) full complimentary convention registration, a $ value. MOBILE DEVICE CHARGING STATION - $2,500 (SOLD) Power up and take advantage of this highly visible sponsorship. Sponsorship includes two charging stations for convention attendees mobile devices in the registration area and in the meeting room of the hotel. Your logo will appear on the charging stations. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. You will receive one (1) full complimentary convention registration, a $ value. LOGO NOTEPAD SPONSORSHIP - $1,500 (SOLD) This is an opportunity to have your company logo notepads in each registration packet. You will receive a logo listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. COFFEE BREAK (5 BREAKS AVAILABLE) - $500 PER BREAK (4 SOLD, 1 AVAILABLE) This level of sponsorship at the annual convention brings exposure for your company. Your company name will be displayed at the coffee break area. You will receive a listing in the convention program to be distributed to every registered attendee. Your logo will be requested at the time of sponsorship commitment. Your name will be displayed at all convention events with appropriate corporate sponsorship signage, including on the website. All sponsors can provide one marketing flyer, brochure or item (maximum size 8.5 x 11) to be included in every registration packet or registration bag. A total number of items needed will be provided to you. Items must be received at the LBA office by April 20, Each sponsor will also receive a registration list of bankers with contact information prior to the convention. Additionally, the sponsor representatives attending the convention will have the appropriate sponsor ribbons on their name badges. Louisiana Bankers Association 5555 Bankers Avenue Baton Rouge, LA For questions, please contact us at

6 EXHIBIT HALL INFORMATION, GUIDELINES & REGISTRATION FORM Booth Price Includes ($1,600 members, $1,900 nonmembers) 2 complimentary convention registrations, $1, value Exhibit space, 8 x 10 or 8 x 8, assigned first-come first-served basis One 6 x 30 draped table and back and side drape Two side chairs and one wastebasket Company identification sign Security for the exhibit hall Website marketing Appropriate badge flags for convention nametag Registration list of bankers with contact information ed prior to the convention Complimentary wifi in exhibit hall Booth Assignment Booth assignments will be made in order of receipt of the signed contract and registration form. A non-refundable $ deposit must accompany the form. Balance must be paid by April 6, 2018 Deposit and Cancellation Written cancellations will be accepted up to April 6, 2018 with a refund, less the non-refundable $ deposit per booth. Cancellations after April 6, 2018 will not receive a refund. Terms and Agreement The LBA expressly reserves the right to refuse any exhibitor, without notice or hearing, to any applicant for exhibit opportunity at any and all forums sponsored by the LBA. This agreement may be rescinded at any time without cause at the discretion of the LBA upon repayment of any refundable fees advanced, less any expenses which may have been incurred by the LBA. By making application, the exhibitor expressly agrees to accept all terms and conditions of this agreement. Use of Space and Restrictions All undefined space is under the control of the LBA and should not be used for exhibits or demonstration purposes. No exhibitor shall use its exhibit in any manner so as to interfere with the operation of any other exhibit. Nothing shall be posted on, or tacked, nailed, screwed, or otherwise attached to the hotel structure without permission from the proper building authority. No exhibitor shall permit any other corporation or firm or its representatives to use the space allotted to them, nor shall they display articles not manufactured or sold normally by them. Co-participation by any other corporation or firm or its representatives in space assigned to the original applicant may be by written permission of the LBA only, and shall be subject to additional charges. I/We hereby make application for exhibit space at the 2018 LBA Annual Convention and agree to abide by the Guidelines and Terms and Agreement as set forth in this brochure. Company Name Signature Title Date Exhibit Booth, $1, Members, $1,900 Nonmembers Booth Location - See booth layout in separate cover Please indicate your first four choices. We will make every effort to fulfill your request. Booth assignments will be made in order of receipt of this signed form and deposit List Competitors (LBA will make every effort to assign you to a booth that is not next to a competitor) About Your Company (for website marketing) - Please give us a 2-3 sentence description of your company, including your website address. Description can also be ed to boyd@lba.org. Exhibitor Company Name for all signage and printed pieces (please print) Main Contact (to receive all correspondence prior to convention) Address Mailing Address Work Phone Fax 6 Cell Phone

7 ADDITIONAL REGISTRATIONS & PAYMENT OPTIONS Additional Full Company Registrations ($ each) and Spouse/Guest Registrations ($399 each) (Please make additional copies as needed) Name Company Spouse/Guest Name Address Mailing Address Work Phone Cell Phone Fax Name Company Spouse/Guest Name Address Mailing Address Work Phone Cell Phone Fax Name Company Spouse/Guest Name Address Mailing Address Work Phone Cell Phone Fax Name Company Spouse/Guest Name Address Mailing Address Work Phone Cell Phone Fax Additional Convention Activities: Golf at Harborside International ($250/person) - Monday May 14, 2018, 7:00am-3:00pm Behind the Scenes at Wrigley Field & Lunch ($250/person) - Monday May 14, 2018, 9:30am-2:00pm City Highlights Tour & Lunch ($250/person) - Tuesday May 15, 2018, 9:15am-3:00pm Fees Number Total Sponsorship $ Exhibit Booth $ Additional Full (Company) Registrations $ $649/each Spouse Guest Registrations - $399/each $ Golf - $250/each $ Wrigley Tour & Lunch - $250/each $ City Highlights Tour & Lunch - $250/each $ Total $ Payment Options Visa MasterCard Amex Check (Made payable to LBA) Card Number Expiration Date Name on Card (please print) Signature Billing Address Amount to be charged on card: $ Please fax form to LBA, Attention: Phillis Boyd at (225) or to boyd@lba.org Mail payment to: Louisiana Bankers Association, 5555 Bankers Avenue, Baton Rouge, LA For questions, please contact us at

8 7:00am - 3:00pm 9:30am - 2:00pm 1:00pm - 4:00pm 3:30pm - 5:30pm 4:00pm - 6:00pm 6:00pm - 8:00pm 7:00am - 8:30am 8:00am - 9:30am 9:30am - 9:45am 9:45am - 10:45am 9:15am - 3:00pm 10:45am - 11:00am 11:00am-12:00pm 12:00pm - 1:00pm 1:00pm - 2:30pm 1:00pm - 2:00pm 2:00pm - 2:15pm 2:15pm - 3:15pm 6:00pm - 9:00pm 7:00am - 8:30am 8:00am - 9:00am 9:00am - 9:15am 9:15am - 10:15am 10:15am-10:30am 10:30am - 11:30am 11:30am The Ritz-Carlton, Chicago Water Tower Place 160 East Pearson St. Chicago, IL CONVENTION AGENDA MONDAY MAY 14, 2018 Golf at Harborside International Golf Center Behind the Scenes at Wrigley Field & Lunch Exhibitor Registration Open & Installation of Exhibits Pre-Convention Session General Registration Open Exhibit Hall Grand Opening Reception (Exhibits Open) TUESDAY MAY 15, 2018 Exhibit Hall Breakfast (Exhibits Open) Exhibit Hall Break (Exhibits Open) Guest Program: City Highlights Tour and Lunch Exhibit Hall Break (Exhibits Open) Concurrent Sessions Exhibit Hall Lunch and Grand Prize Drawing (Exhibits Open) Dismantle Exhibits Concurrent Sessions Break Great Gatsby Gala WEDNESDAY MAY 16, 2018 Breakfast Break Break Convention Adjourns LOCATION & ACCOMMODATIONS The LBA has contracted for a set number of sleeping rooms at The Ritz-Carlton, Chicago. We will monitor the room pickup and add rooms if available. We have contracted rooms for Sunday 5/13, Monday 5/14, Tuesday 5/15, Wednesday 5/16, and Thursday 5/17. We encourage you to make your reservations early. To ensure the LBA group rate of $299+ tax/night, please call and identify that you are booking with the Louisiana Bankers Association Annual Convention Room Block. Sleeping room reservations must be made by April 22, 2018 at 5:00pm or until the block of rooms for LBA is filled, whichever is sooner. After April 22, 2018, reservations will be made based on availability and the hotel may not be able to honor the discounted rate. Deluxe King Accommodations - $299+tax/night. Click here for online reservations. Group code is lbalbaa. Club Lounge Access - Guests may enjoy access to Club Lounge for an additional $150 per night. For club lounge access reservations, please call Click here for more information on Club Lounge Access 8