Sponsorship Prospectus

Transcription

1 Sponsorship Prospectus Seize this opportunity to sponsor the 2019 NCRA Business Summit, a robust event with educational content, actionable takeaways, and networking opportunities specifically designed for professionals running or leading court reporting and captioning companies, whether individual business owners or large corporations. Manchester Grand Hyatt San Diego, CA NCRA.org/BusinessSummit 1

2 JOIN US IN SAN DIEGO! Spend time with successful owners of court reporting, captioning, and legal video firms and businesses that run the gamut from individual business owners and small firms serving one market segment or location to international agencies working with hundreds of reporters daily. Taking place in San Diego, California, February 1-3, 2019, the program itinerary will include sessions on industry business, keynote speakers, and an immersive leadership workshop. The event will conclude with a festive Super Bowl Party! DEADLINES TO NOTE: October 9 December 15 December 31 January 8 January 29 February 1 Registration opens; Hyatt block rates in effect Last day to reserve sponsorship Ads, content, and logos due Hyatt room block rates close Earliest shipments may arrive at hotel Table set up, noon to 3 p.m. 2

3 EXCITING OPPORTUNITIES! TABLETOP EXHIBITS Each sponsorship includes an expo table to exhibit your company, products, and services. The table includes: Six feet of table space Two chairs One small wastebasket Blue tablecloth MIC TIME! Silver and Gold sponsors will have their three minutes in the sun during either the Saturday or Sunday morning breakfast session. Attendees have traditionally enjoyed learning about the businesses, products, and services that can help improve their bottom line. Mic time includes an opportunity to use slide shows and videos to support your presentation. PRINTED PLAYBOOK NCRA Business Summit attendees will each receive a beautifully designed printed PlayBook filled with helpful infographics, insightful articles, and other business content to use immediately and share back at the office. Gold sponsors may provide branded content for the PlayBook; suggested topics that will appeal to the audience include how to help business owners expand their client base, how to upgrade occasional clients into long-term relationships, accounting pointers for non-accountants, wealth management, and succession planning. Opportunities for sponsors include advertising and the aforementioned bylined content. All sponsors will be recognized in the PlayBook with their logo and company description. AGENDA FOR OPPORTUNITY The agenda has been created for maximum sponsor exposure! Friday 2 5 p.m. Attendee check in/expo Foyer 5 6:30 p.m. Network at Opening Reception Saturday 8 9 a.m. Breakfast/Expo Foyer 9 11:30 a.m. Program session 11:30 a.m. 1:30 p.m. Lunch/Expo Foyer 1:30 3 p.m. Program session 3 3:15 p.m. Break/Expo Foyer 3 4 p.m. Program session 4 5 p.m. Expo Foyer Sunday 8 9 a.m. Breakfast/Expo Foyer 9 10:30 a.m. Program session 10:30 10:45 a.m. Break/Expo Foyer 10:45 a.m. 12:15 p.m. Program session 12:15 1:15 p.m. Lunch/Expo Foyer 1:30 3 p.m. Program session 3:30 7 p.m. Mingle at Super Bowl Party Electricity and additional needs are sold separately through the hotel. 3

4 FLOOR PLAN Fourth Level EXPO FOYER REGATTA FOYER REGATTA AMERICA S CUP 4TH FLOOR POOL DECK A A HYATT STAYFIT GYM SHOW OFFICE 9 CORONADO TERRACE B C B C D D C A ALAN RANDLE CORONADO BALLROOM D E C A B NAUTICAL CORONADO FOYER AMERICA S CUP FOYER AMERICA S CUP TERRACE Coronado Terrace Tables in gray are currently unavailable. 4

5 Expo Foyer table GOLD SPONSOR $2,800 Two registrations for event 2019 BUSINESS SUMMIT SPONSORSHIP LEVELS Each 2019 NCRA Business Summit sponsorship level has been created to provide for extensive exposure. No matter which level you choose, your company will be showcased in the Expo Foyer throughout the entire event. In addition, each sponsor will be represented with its logo and company description in the printed PlayBook, and you ll have your own company section on the mobile event app! Mic time presentation to attendees 1/2-page ad in printed PlayBook Bylined content in printed PlayBook Logo and company description in PlayBook Company info in event app and on NCRA website Expo Foyer table SILVER SPONSOR $2,500 One registration for event Mic time presentation to attendees 1/4-page ad in printed PlayBook Logo and company description in PlayBook Company info in event app and on NCRA website Expo Foyer table BRONZE SPONSOR $1,800 1/8-page ad in printed PlayBook Logo and company description in PlayBook Company info in event app and on NCRA website BRONZ 5

6 EXCLUSIVE NAMING OPPORTUNITIES Take advantage of these exclusive naming opportunities to illustrate your support for NCRA and the captioning and court reporting industries. OPENING RECEPTION $5,000 The Business Summit Opening Reception sets an energetic tone for the three-day event, with food, networking, and a luxury atmosphere. Sponsorship of the Opening Reception includes: Branded tabletop signs/centerpieces Logo on entry sign Comments during event Full-page ad in the PlayBook CLOSING SUPER BOWL PARTY $7,500 The timing of the 2019 NCRA Business Summit means that the event gets to conclude with an NCRA Super Bowl Party! Immediately following the last session of the program, attendees will head into this extended party to watch the game, enjoy food and beverages, and relax with their peers. Sponsorship of the closing party includes: Branded tabletop signs/centerpieces Branded logo item or paper goods Logo on entry sign Comments during halftime Full-page ad in the PlayBook 6

7 SPONSORSHIP AT A GLANCE Benefit GOLD $2,800 SILVER $2,500 BRONZE $1,800 Content in PlayBook Mic time Event registration* 2 1 Ad in PlayBook 1 / 2 1 / 4 1 / 8 Expo table Logo and description in PlayBook * Entry into Opening Reception and Closing Super Bowl Party REQUIRES event registration Benefit OPENING RECEPTION $5,000 SUPER BOWL PARTY $7,500 Branded logo item Full-page ad in PlayBook Comments during event Logo on entry sign Branded tabletop signs 7

8 Feb. 1-3, 2019 Manchester Grand Hyatt 1 Market Place San Diego, CA OFFICE USE ONLY Date received at NCRA: Table # reserved: Reservations and Payment Information Expo Foyer open Feb. 1-3; please see page three for more details n YES, I want to sponsor the 2019 NCRA Business Summit! n Gold $2,800 n Silver $2,500 n Bronze $1,800 n Opening Reception $5,000 n Closing Super Bowl Party $7,500 COMPANY NAME ADDRESS CITY STATE ZIP PHONE URL PRIMARY CONTACT: Information on Business Summit updates will be ed to the primary contact. This includes the final table assignments and exhibit confirmation, invoice, Hyatt exhibitor service kit, shipping deadlines, etc. NAME PHONE Are you a current NCRA member? Yes No ID #: Will the primary contact attend the Business Summit? Yes No Is this the contact for billing purposes? Yes No If no, add that info on last page. PRODUCT/SERVICE DESCRIPTION to publish in the mobile app and the printed PlayBook, part 1: Provide a brief description (25 words max) of your company s products and services. Keep description in paragraph form (no bullets). You may mention promotions that you plan to conduct at your table. NCRA reserves the right to edit and revise the description as needed: PRODUCT/SERVICE DESCRIPTION, part 2: your company logo in a high resolution.jpg file to aweiner@ncra.org no later than Monday, Dec. 31,

9 SPONSORSHIP RESERVATION, continued Exhibit table selection is provided on a first-come, first-served basis. 1st choice table # # 2nd choice table # # 3rd choice table # # 4th choice table # # n I understand that payment is due in full before table reservations can be confirmed. NEXT STEPS to reserve your sponsorship: SIGN AND RETURN THIS COMPLETED FORM WITH PAYMENT TO: Mary Petto at mpetto@ncra.org or by mail to April Weiner c/o National Court Reporters Association, Sunrise Valley Dr., Suite 400, Reston, VA Once submitted, you will receive a sponsor packet with complimentary registration (if applicable) information, as well as table and shipping details A signature on this application indicates understanding of and agreement to comply with all policies, rules, regulations, terms, and conditions herein, and any others issued by NCRA; willingness to abide by the payment policy; and agreement that NCRA rules and regulations, including an agreement to abide by the NCRA Advertising Policy, are an integral and binding part of this contract. AUTHORIZED SIGNATURE TODAY S DATE PAYMENT INFORMATION Attached is a check for a total of $ payable to NCRA (Fed. Tax ID: ) I understand that my sponsorship, exhibit, and advertising assignments cannot be confirmed until my payment is received. Charge my credit card information provided below. AUTHORIZED SIGNATURE TODAY S DATE American Express Discover MasterCard Visa CREDIT CARD NUMBER EXPIRATION DATE SECURITY CODE CARDHOLDER NAME BILLING ZIP CODE CARDHOLDER SIGNATURE OPTIONAL BILLING CONTACT INFORMATION: Complete this if billing contact is different than the primary contact. COMPANY NAME BILLING CONTACT NAME ADDRESS CITY STATE ZIP ADDRESS PHONE National Court Reporters Association, Sunrise Valley Drive, Suite 400, Reston, VA Mary Petto, ; mpetto@ncra.org. Send advertising materials to aweiner@ncra.org. 9