2018 Exhibitor Marketing Opportunities

Transcription

1 Integrative Healthcare Symposium Annual Conference: February 22-24, 2018, New York, NY 2018 Exhibitor Marketing Opportunities Promotional Support Opportunities Gold Package - $17,500 1 in line booth in exhibit hall (in prominent location if signed on early) Full page color advertisement in Event Guide ~ Logo listing at front entrance of exhibit hall A (2nd floor) ~ Logo listing on panel in exhibit hall B (3rd floor) 2 Standard Conference passes Platinum Package - $24,000 Double booth in exhibit hall (in prominent location if signed on early) Standard sign - 1 meter panel Full page color advertisement in Event Guide 3 Standard Conference passes Product insert in exhibit bag ~ Logo listing at front entrance of exhibit hall A ~ Logo listing on panel in exhibit hall B Logo listing at front entrance of exhibit hall Leading Corporate Partnership - $28,000 Double booth in exhibit hall (in prominent location if signed on early) Standard sign - 1 meter panel Product insert in attendee bag Full page advertisement in prominent location of the Event Guide 5 Standard Conference passes ~ Logo listing at front entrance of exhibit hall A ~ Logo listing on panel in exhibit hall B Dedicated e-blast to pre-registration list via IntegrativePractitioner.com Banner ad on Non-CME pages of event website Right of First Refusal: Renewing sponsor is granted the right of first refusal to renew NOTE - all sponsorships and marketing products included are only available to 2018 Integrative Healthcare Symposium Annual Conference exhibitors. For other options, please visit IntegrativePractitioner.com

2 Special Events & Receptions Gain company name and brand recognition, create the wow factor and get one-on-one time with buyers! Welcome Reception Meet the Speakers Reception & Book Signing $10,000 After the first day of conference sessions is complete, attendees are invited to the Meet the Speakers Reception and Book Signing where they can continue networking while enjoying a delicious spread of hors d oeuvres, beer & wine, snap some funny pictures in the photo booth, and of course, meet the speakers. Bar featuring wine and beer located near sponsor booth area Product sample insert in exhibit bag Dedicated promoting the Welcome Reception to registrants (1) Push notification on mobile app ~ On digital photo printed or sent by photo booth ~ On signage within reception and where food is distributed ~ On the Non-CME pages of website promoting the reception ~ On all drink tickets ~ In all marketing materials promoting the reception ~ With description of the reception in the mobile app Food Station Sponsor - $1,500 Multiple Support Option Drive traffic to your booth by providing a delicious offering of food (coffee/espresso bar, smoothie bar, desserts and dainty treats, healthy snacks, etc.) during the Meet the Speakers Reception & Book Signing. Food station/food bar for 25 people located near sponsor's booth (setup provided by hotel catering) ~ On the non-cme pages of website promoting the Reception ~ On Meet the Speakers Reception signage onsite ~ On mobile app Lunch & Learn Presentation $18,000 for up to 100 attendees - SOLD! $10,000 for up to 50 attendees (2 available) On first day of the Conference, invite attendees to enjoy a lunch while listening to your presentation 90-minute presentation (content must be submitted and approved by Event Advisory Board) Room set up: Classroom Style Room to include: ~ Projector, screen, podium & microphones ~ Table provided for literature Session listing and description in Event Guide Company name and logo on session signage Session listing and description on website Session listing and description in the mobile app Box lunch will be provided in the session room for up to 100 or 50 attendees 2 blasts mentioning the presentations Company may supply banner to hang behind stage area (if available) Pre-Conference - $29,000 - SOLD! The Pre-Conference workshop is positioned to attendees an added day of session that takes place the day before the Integrative Healthcare Symposium general conference program. Attendees are able to register in advance. Sponsorship includes: ~Dedicated conference room ~On-site coordination ~Marketing outreach campaign ~On-site signage ~Mention on event website, in the Event Guide and on the mobile app Relax & Recharge Lounge - $10,000 Exclusive For attendees who need a place to relax, recharge and network. Located with the bookstore, this exclusive sponsorship includes: Early morning coffee service in the lounge Table for Sponsor's literature Branding on charging station Sponsored lounge promoted in a pre-reg to registrants ~ On event map in Event Guide where the lounge is located ~ On event map in mobile app Company may supply banner or signage to hang or place within the lounge Symposia - $7,000 Breakfast session Evening session - SOLD! Available on a first-come, first-served basis 45-minute seminar (session content must be submitted and approved by Integrative Healthcare Symposium Advisory Board 3 months prior to event) Available on a first-come, first-served basis Includes: ~ Theatre style room-set ~ Projector, screen, podium, and microphone ~ Table provided for literature ~ Session listing and description in Event Guide ~ Company name and logo on session signage ~ Session listing and description on website ~ Session listing and description in the mobile app ~ For breakfast presentations: breakfast will be provided in the session room (for up to 30 attendees, sponsors can order more food directly through hotel catering for additional attendees at their own expense) ~ For Evening presentations: wine and cheese will be served for up to 30 attendees (sponsor can order more food at their discretion directly through hotel catering at the cost of the sponsor) ~ 2 blasts mentioning the presentations ~ Company may supply banner to hang behind stage area (if available) ~ Lead generation scanner

3 Traffic Builders New Product Program - $795 Limited: Available on first come first serve basis Product display in case or poster in the New Product Showcase Photo of your product, 60 word description, company name, booth number and link to your website on New Product Showcase page of ihsymposium.com and IntegrativePractitioner.com will stay up for 2 months post-event Promotional to all pre-registered attendees Company name or logo to appear: ~ In the mobile app Poster Showcase - $850 Limited availability Poster display showcasing the progression of clinical trials, research or product development Highly visible showcase in the Exhibit Hall area Poster includes logo and lists booth number Sponsor is responsible for printing the poster, bringing and hanging poster at Event Poster dimensions must be within 4 feet wide x 8 feet long Content of poster must be pre-approved by Event Management prior to printing Additional exposure included: ~ Online at Notebook Exclusive - $3,000 Company name on notebooks (sponsor to provide - subject to approval by event management) To be distributed in Exhibit Hall Room Drops Maximum of 1 item, Maximum of 500 room drops Flyer / Brochure - $3,000 Product / Book - $4,000 Lanyards Exclusive - $3,500 - SOLD! Company name only exhibitor provides lanyards To be distributed in non-cme area Promotional Signage - $1,000 Signage deadline TBD Standard signs - 1-meter panel To be displayed in Exhibit Hall Water Bottles - $3,500 Company to provide reusable bottles of water Bottles to be distributed in the exhibit bag Water Station Sponsorship - $2,000 Logo on signage found at all water stations Coffee Cup Sleeve - $1,500 - SOLD! Company name or logo will be printed on sleeves for to-go coffee cups available during Healthy Breaks Sponsor will provide sleeves Attendee Bag Inserts Brochure / Flyer - $2,500 Sample - $3,000 Attendee Bags Co-Sponsor - $3,000 Company name or logo (up to 10 names/logos) on outside of bag Publication Bin - $1,000 (Sponsor to provide publications for the bins) To be located in or near the exhibit hall Includes company logo or name Direct Mail & Blasts Limited to 2 sponsors per option Direct mail to 2018 Pre-registration list (via 3rd party mail house) - $1,395 blast to 2018 Pre-registration list (via IntegrativePractitioner.com) - $1,995 Post Event e-blast $1,995 Treasure Hunt - $2,500 Great way to increase booth traffic! Attendees will be required to visit the booths of all participating sponsors to be eligible for the Treasure Hunt drawing of 2 FREE Conference Passes for Post event, Sponsor will receive list of participants and their addresses Company name or logo to appear: ~ On the mobile app ~ On Treasure Hunt Cards distributed to all attendees

4 Event Guide - Print Options The Event Guide is the highest distributed printed piece at the event- all practitioners who attend the symposium will receive one. The guide includes information about the event such as session times, exhibit hall maps and more. The 2018 Event Guide offers more opportunities to enhance exhibitors' visibility with attendees. Size Dimensions Price Full Page 7.5 w x 10 h $1,250 Half Page 7.5 w x 4.75" h $600 Logo (with bolded listing & call out on event map + Featured Exhibitor Listing on mobile app {see details below}) $500 Business Card Ad (on event map) $400 Event Specials List your event specials, book signing, etc. in this dedicated section of the Event Guide Event Guide - Mobile App Options More than 45% of the attendees at the 2017 annual conference downloaded and used the app each day! $100 Push Notifications - $1,500 (Highest visibility! Max of 4 sold/day.) A Push Notification is similar to a text message, but it goes through the app itself (not the device). This is a powerful real-time marketing tool that exhibitors can send directly to attendees to encourage a specific activity at the event. Each attendee that has downloaded the app will receive your push notification whether they are at the event or outside grabbing a coffee. Up to 140 character count maximum, can drive traffic to your booth, ask attendees to take a survey, and much more! Limited to four sold per day of the conference Splash Screen - $1,500 Exclusive Make a strong first impression with an advertisement that is visible to every attendee when he or she launches the event app. This full screen and is a great value considering it is prime digital real estate. Featured Exhibitor Listing - $250 All exhibitors receive a basic listing in the digital exhibitor list which includes company name, booth number, URL. For a small fee upgrade to a featured listing which includes: Basic listing (company name, booth number, URL) plus Company description Company logo Phone Social media links (facebook, linkedin, twitter) Push Notification Featured Exhibitor Listing Splash Screen

5 Conference & Exhibition February 22-24, 2018 New York Hilton Midtown, New York 2018 Marketing Opportunities Contract Ancillary to 2018 Exhibit Space Application Step 1: PLEASE PRINT CLEARLY Company Name: Contact Name: Mailing Address: City: State/Province: Postal/ZIP Code: Country: Telephone: Country code: ( ) City code: ( ) Telefax: Country code: ( ) City code: ( ) Web Address: Company agrees with Diversified Communications ( Diversified ) that so long as it is in good standing under its separate 2018 Exhibit Space Application agreement ( Exhibit Contract ) for Integrative Health Symposium ( Event ) and provided it pays the below noted fees upon demand and submits marketing materials to Diversified as requested in accordance with the timeline indicated to it in writing by its assigned Diversified account representative it shall receive the below described Marketing Opportunities prior to or at the Event and on the Event s website at. Ancillary marketing opportunities are only available to exhibitors, unless approved by Diversified in writing. Termination of Company s Exhibit Contract for any reason may serve to immediately terminate this Contract. Marketing Opportunities For additional details, including which opportunities are offered with exclusivity and relevant requirements, please contact your sales representative at cperrone@divcom.com. Step 2: Sponsorship Packages Gold Package...$17,500 Platinum Package (3)...$24,000 Leading Corporate Partnership...$28,000 Step 3: Sponsorship Opportunities Pre-Conference SOLD!...$29,000 Meet the Speakers Reception...$10,000 Food Station Sponsor...$1,500 Relax & Recharge Lounge...$10,000 Symposia Breakfast Session...$7,000 Evening Session SOLD!... $7,000 Lunch & Learn Presentation 100 attendees SOLD!...$18, attendees...$10,000 Lanyards exclusive SOLD!...$3,500 Water bottles exclusive...$3,500 Water Station Sponsorship...$2,000 Coffee Cup Sleeve SOLD!...$1,500 Room drops: Flyer/Brochure... $3,000 Step 4: Map and Event Guide Advertising Product/Book...$4,000 Print Full page...$1,250 Half page...$600 Business card (on event map)...$400 Logo (on event map and Featured Exhibitor Listing on mobile app)...$500 Event Specials...$100 Notebook sponsor to provide for distribution - subject to approval (exclusive)...$3,000 New Product Program...$795 Poster showcase...$850 Treasure Hunt...$2,500 Signage (1-meter panel)...$1,000 Attendee bag inserts Brochure/Flyer... $2,500 Sample... $3,000 Attendee bag (Co-sponsor)... $3,000 Publication bin... $1,000 Direct Mail & Blasts List Rental to 2018 Pre-registration list (via 3rd party mail house) (4 available)...$1,395 blast to 2018 Pre-registration list (4 available)...$1,995 Post Event blast...$1,995 Mobile Options - Limited Availability Push notifications...$1,500 Splash Screen...$1,500 Featured Exhibitor Listing...$250 Your marketing opportunities will not be reserved until Diversified has received this completed order form via and your payment in full. Total cost due is payable to Diversified Communications upon receipt of an invoice which will include other instructions regarding the particulars of payment all of which shall be incorporated into this contract as if stated herein. Alternatively, you may forward a check along payable in US funds to Diversified Communications, P.O. Box 3421, Boston, MA prior to receiving an invoice. Please reference the invoice number (if known) or show code (i.e., I.H.S. NY) on your payment. Payments received for marketing opportunities are non-refundable. Signature below of a Company representative confirms Company s agreement with the Terms and Conditions for Marketing Opportunities set forth at Exhibit A located at Signature: Title: Print Name: Date: Step 5: your completed and signed form to cperrone@divcom.com