Dr. Ram Manohar Lohiya National Law University, Lucknow

Transcription

1 Dr. Ram Manohar Lohiya National Law University, Lucknow Short-term tender notice For empanelment of advertising agencies Tender is invited from reputed Indian Newspaper Society (INS) accredited advertising agencies for empanelment with Dr. Ram Manohar Lohiya National Law University, Lucknow. Reputed advertising agencies may forward applications on prescribed form for empanelment with the University for release of advertisements/tender notices in different national, regional and local newspapers. The agencies with 10 years of experience, having designing departments and a minimum annual turnover of Rupees Five Crore are eligible to apply. The application form and detailed terms and conditions can be obtained from the University office on payment of `1,000/- towards process fee. Tender forms can also be downloaded from the University website and be submitted along with a demand draft of `1,000/-towards processing fee. The tender forms should also be annexed with a Security Deposit of Rs. `25,000/- in the form of Demand Draft/FDR placed in favour of Dr. RML National Law University and payable at Lucknow. Tenders received without processing fee and /or EMD will not be entertained. The tender (Technical Bid) will be opened on (3.00 PM). The selection of agencies for empanelment will be based on a two-stage process. At the first stage, the Agencies will be short-listed on the basis of the eligibility criteria given in application form (ANNEXURE - I). The Financial bids of the short-listed agencies shall only be opened. The short-listed agencies may be required to make a presentation of creative strategy on a given subject for a given budget. The financial bid in ANNEXURE-II of the tender form should be annexed separately in a sealed envelope. : Time Schedule for tender process: DATES OF SALE OF TENDERS : to LAST DATE FOR SUBMISSION OF TENDER DOCUMENT TIME AND DATE FOR OPENING OF THE TENDER (Technical bid) TIME AND DATE FOR OPENING OF THE FINANCIAL BID PLACE OF OPENING OF THE TENDER : (up to 02:00 PM) : 3:00 PM on : Date and time of financial bid opening will be informed telephonically : Administrative Block of the University. ADDRESS FOR COMMUNICATION : Registrar, Dr. Ram Manohar Lohiya National Law University, Lucknow REGISTRAR Page 1 of 6

2 ANNEXURE I Dr. Ram Manohar Lohiya National Law University, Lucknow EMPANELMENT OF ADVERTISING AGENCY PROFORMA OF TECHNICAL BID 1. Name of the Advertisement Agency: a. Whether Proprietorship/Sole/Partnership/Pvt. Ltd./Ltd. Co. b. Address of the corporate office of the agency. c. Name of the Contact Person/Authorized signatory alongwith his contact number and ID. 2. Address of local office in Lucknow: a. Complete Address b. Telephone Number (s) c. Fax Number d. Address 3. Year of Establishment/incorporation of the firm (enclose the proof in support of the declaration) 4. Staff strength (full time) 5. Year in which INS accreditation was given to the agency (Enclose attested copy of the accreditation certificate) 6. Validity period of INS accreditation (Enclose copy of the certificate) 7. Service Tax Registration number issed by the central Excise Department in favour of the agency. (Enclose copy of the certificate) 8. PAN number issed by the IT Department in favour of the agency (Enclose copy of the PAN) 9. Annual Turnover of the last three years (Enclose copies of audited balance sheets) 10. Are you on the panel of any educational organization having activities similar to that of the Dr. RMLNLU, Lucknow, if yes, give detail (Enclose documentary proof in support of the claim) 11. Details of Payment of Processing Fee and/or EMD Note: Information provided at S.No. 4 to 11 must be supported by documentary evidences failing which tender shall summarily be rejected. Terms & conditions of the tender may be seen overleaf. Page 2 of 6

3 TERMS AND CONDITIONS OF EMPANELMENT A. Eligibility Conditions: The Advertising Agencies (referred as the Agency hereinafter) meeting the following minimum qualifying criteria are eligible to apply. Proposals of the agency which does not meet the following qualifying criteria will be rejected at the first stage: 1. The agency should have full and continuous accreditation with the Indian Newspaper Society (INS) at least for the last 5 consecutive years and should be valid as on the date of the advertisement. Must submit letter stating accreditation status from INS. 2. The agency should have its office in Lucknow. 3. The agency should have yearly turnover of `5 (Five) crore and above for each of the last 3 financial years for the all branches taken together. Must submit duty audited / certified copies of balance sheet for past three years (i.e. financial year , and ). 4. The agency should be in the panel of advertising agencies of at least two Govt. organizations/ PSUs during the year The agency should have a valid PAN number issued by the IT department and be registered with the service tax department. 6. The Agency should not have been be blacklisted by any Central / State Government / Public Sector Undertaking, Govt. of India. In this regard a self-declaration needs to be submitted. B. General Conditions: 1. The bidding agency should have notable background in the advertising market and an exposure of working with Govt. institutions. 2. The University will enter into the contract initially for a period of one year, extendable to a further period depending on the mutual agreement of the University and the agency with such modifications as may feel necessary. However, the terms and conditions of the contract, during the period of agreement, will not be subjected to any change. 3. Successful bidder(s) shall have to submit a Performance Guarantee of `50,000/- in the form of Demand Draft drawn from any nationalized bank or Fixed Deposit Receipt (F.D.R.) ple dged in favour of Registrar, Dr. Ram Manohar Lohiya National Law University. On submission of which, the EMD of the successful bidder will be refunded. The Performance Guarantee without any interest will be refunded to the empanelled agency on successful completion of the contract period. 4. The University shall not make any advance payment to the advertising agency for any of the work assigned by the University. The payments shall be released by the University against the bills received from the agency after having completed the job to the satisfaction of the University. 5. The University reserves the right to remove any such agency alongwith forfeiture of Performance Guarantee, if the service provided by the Agency is found to be unsatisfactory or the agency defaults on account of adherence to the conditions of empanelment. 6. Bidders offering higher discount on the tariff of the concerned news papers will be empanelled by the University. The University may empanel more than one Advertising Agency and shall be free to release advertisements through any one or more of them. However, the act of empanelment shall not prohibit the University of its Right to release advertisement directly without routing them through the empanelled advertising agencies. 7. The University reserves the right to accept or reject any or all the tenders without assigning any reason thereof. 8. Release of advertisement shall precede art work. The advertising agency shall release advertisements as per approved art work only on the dates and in the newspaper(s) & category communicated by the University. 9. 1% of the value of the work order would be levied on the agency if it fails to meet the deadline given by the University. 10. Payment against the service bills of the agency shall be made by the University on monthly basis on receipt of the bills, duly supported with all the copies of the advertisements published in the concerned newspapers. 11. All payments shall be subject to TDS at applicable rates. 12. Any dispute regarding the terms of empanelment will be referred to the sole arbitrator appointed by the University. Decision of such arbitrator shall be final and binding on the both of the parties (i.e. The University and the empanelled agencies). Page 3 of 6 REGISTRAR

4 DECLARATION BY AUTHORIZED SIGNATORY OF THE TENDERING AGENCY (To be annexed with the Annexure-I of the tender document) I (Name of the person), am authorized to declare on behalf of the agency (Name of the agency) hereby declare that: 1. The agency has its office in the Lucknow. 2. I also declare that all the statements made in this application are true, complete and correct to the best of my knowledge and brief. I understand that if at any stage, it is found that any information given in this application is false/ incorrect or that our agency does not satisfy the eligibility criteria, our candidature is liable to be cancelled / terminated. 3. I have thoroughly read the terms & conditions of the tender document as mentioned overleaf on annexure-i of the tender document and hereby agree to abide by these terms & conditions. 4. I understand that the Dr. RML National Law University, Lucknow reserves the right to accept or reject and to cancel the process and reject all expression of interests at any time prior to the award of contract, without assigning any specified reasons whatsoever. Place Signature of the authorized signatory of the firm Date Name Designation Seal of the firm (In case of organization) / Signature Page 4 of 6

5 ANNEXURE II Dr. Ram Manohar Lohiya National Law University, Lucknow EMPANELMENT OF ADVERTISING AGENCY PROFORMA OF TECHNICAL BID 1. Name of the organization: PAN No: Discount offered on Newspaper tariff: S. No. Item/Newpaper Discount on News Paper Tariff offered for Display Advertisements (in Figures & Words) 1. THE TIMES OF INDIA Discount on News Paper Tariff offered for Appointment related Advertisements (in Figures & Words) Discount on News Paper Tariff offered for Tender related Advertisements (in Figures & Words) 2. THE HINDUSTAN TIMES 3. THE HINDU i) 4. THE HINDUSTAN (HINDI) 5. DAINIK JAGRAN 6. AMAR UJALA Page 5 of 6

6 7. THE INDIAN EXPRESS 8. EMPLOYMENT NEWS (HINDI, ENG. & URDU) 9. NBT i) Calcutta Edition 10. Charges (If any) for formatting content 11. Any other Charges to be levied (please specify) Note: In addition to the above, offers for other newspaper/journal or any other package offered by the agency may be enclosed separately. The Financial bid being submitted has the approval of the (Name of the agency) and I have been authorized to submit it. Place Signature of the authorized signatory of the firm Date Name Designation Seal of the firm (In case of organization) / Signature Page 6 of 6