Gulf Chapter of the American Association of Clinical Endocrinologists

Transcription

1 Gulf Chapter of the American Association of Clinical Endocrinologists announces The First Clinical Congress and Gulf Chapter Annual Meeting The State of the Art in Diabetes and Endocrinology 3-5 th of October, 2013 St. Regis Hotel, Abu Dhabi, United Arab Emirates Sponsorship Prospectus Excellence in CME

2 Table of Contents Welcome Note Steering Committee General Information Save the Dates Program Outline Delegate Information Sponsorship Tiers Sponsorship Details Satellite Symposium Advertisement Opportunities Venue Branding Exposure Opportunities Sponsorship Guidelines

3 Welcome Note Dear Colleagues, As president of the Gulf Chapter, it gives me a great pleasure to welcome you to the Gulf Chapter of the American Association of Clinical Endocrinologists, the first Clinical Congress and Gulf Chapter Annual Meeting to be held in Abu Dhabi, UAE on 3-5 th of October, A total of annually recurring 18 CME hours is accredited, which are arranged as state of the art lectures, plenary sessions and clinical practice symposia. The sessions will cover major updates and state-of-the art presentations in the fields of endocrinology, diabetes and metabolism delivered by international and regional keynote speakers. More than 800 healthcare professionals are expected to come from the Middle East and GCC region. This should bring together international and local expertise to diabetes management and endocrinology, and promoting better practice in diabetes and endocrinology care in the Gulf region. We are looking forward to welcoming your company s participation in this unique educational experience enhancing the understanding of diabetes and endocrinology in the Middle East and GCC region. On behalf of the Board of Directors, The Gulf Chapter of the American Association of Clinical Endocrinologists. Ahmed Hassoun President of the Gulf Chapter of AACE Consultant in Endocrinology 3

4 Steering Committee President, officers and members of the board of directors of the Gulf Chapters of The American Association of Clinical Endocrinologists Officers Ahmed Hassoun MD FACP FACE President of the Gulf Chapter of AACE United Arab Emirates Ali Khalil MD FACE President-elect of the Gulf Chapter of AACE United Arab Emirates Wiam Hussein MD FACE FACP Secretary & Treasurer Bahrain Board Members Mohammad Al-Lamki MBChB MSc FRCP Oman Mahmoud Zirie MD FACE Qatar Juma al Kaabi MD FACE United Arab Emirates Salem Beshyah MBBCh MRCI MRCP (UK) FRCP PhD United Arab Emirates Ali Alzahrani MD FACE Kingdom of Saudi Arabia 4

5 General Information Date & Venue Target Audience Accreditation Thursday 3 rd to Saturday 5 th of October 2013 St. Regis Hotel Abu Dhabi, United Arab Emirates Endocrinologists Diabetologists Pediatricians Family Medicine Internist Primary Care Doctors Clinical Pharmacists Dietitians Hospitalists Gynecologists Senior Nurses 18 CME Credit Hours will be sought. An application for CME Credit will be made once the scientific program is finalized. Congress Organizer Congress Website DiaEdu Management Consultancy Phone: chav@diaedu.com Web: Further details will be available on the congress web site 5

6 Save the Dates Abstract Deadline Advance program distribution April 1 st,2013 Abstract submission deadline June 14 th, 2013 Exhibition Deadline Receipt of complete stand drawings September 1 st, 2013 Satellite Symposium Deadline Satellite submission June 2 nd, 2013 Receipt of final program July 18 th, 2013 Group Registration Deadline Early rate group registrations August 1 st, 2013 Regular rate group registrations September 28 th, 2013 Receipt of group participants details October 1 st,

7 Program Outline Thursday October 3 Friday October 4 Saturday October Registration Registration Registration Program Program Program Coffee Break Coffee Break Coffee Break Opening Ceremony Program Program Program Lunch Break Lunch Break Lunch Break Parallel Satellite Symposium Meet the Experts Program Parallel Session (3) Meet the Experts Coffee Break Coffee Break Parallel Session (3) Meet the Experts Meet the Experts Parallel Session (3) Parallel Session (3) Feedback Annual Meeting AACE Coffee Break (members & invited guests only) Satellite Symposium Parallel Satellite Symposium Gulf Chapter of AACE Annual dinner (by tickets)

8 Delegate Information Individual Registration Schedule Early Bird Standard Onsite Aug. 1 Sept. 28 Oct. 3 Doctors AED 1200 AED 1400 AED 1600 Non Doctors AED 800 AED 1000 AED 1200 AACE Members AED 800 AED 800 AED 900 The registration fee will cover tuition, symposium literature, certificate of attendance, the AACE annual reception, lunch & coffee breaks for the conference only. Gala Dinner Group Registration Tickets for the Gala Dinner can be requested up to one week before the conference at a rate of 250 AED Companies that would like to sponsor a group of delegates attending the conference may do so by using the special group registration fee. A group consists of a minimum of 10 persons. Early Bird Aug. 1 Standard Sept.28 Delegates AED AED Accomodation Sponsoring companies who wish to accommodate the attendees can request an arrangement through DiaEdu. Prices are specified below: Room Type 1 Room Type 2 Standard Deluxe Single Occupancy AED 900 Double Occupancy AED 1000 Rooms include morning breakfast. All prices are subject to 10% service tax and 6% Abu Dhabi Tourism tax. Prices quoted above are subject to change. 8

9 Sponsorship Tiers To ensure the success of the symposium, pharmaceutical companies are invited to participate through different sponsorship tiers. Sponsorship provides the opportunity to promote your company during the conference, by having dedicated exhibition stands and through other promotion opportunities related with the conference. All Prices below are in US Dollar. 80K Diamond 60K Platinum 40K Gold 20K Silver 10K Bronze 9

10 Sponsorship Details Sponsorship Privileges Number of Sponsors Symposium offered to the sponsor during conference Exhibtion space (m 2 ) Complementary sales representatives tag Complementary delegate passes for the entire congress Diamond Company insert in conference bag Advertisement in conference program: Full page for Diamond outside back cover. Full page for Platinum inside back cover, inside front cover or middle page Recognition from the keynote presenter at the opening ceremony 5 min. speech at Gulf Chapter of AACE Annual Dinner Acknowledgement plaque Platinum Gold Silver Bronze Company Logo & Name Pre-conference Company logo and profile featured on conference website with reciprocal hot link to the company s website Company logo featured in the primarily program downloadable from conference website: FU FU FU U U Front Page (F), Under Sponsors (U) Company logo in conference teaser distributed at related medical conferences and medical centers and hospital Company logo featured in conference roll-ups distributed at medical centers and hospital Company logo featured in online teaser Company logo featured in blasts Acknowledgements in all PR and media campaigns, where ever possible 10

11 Sponsorship Details Bronze Silver Gold Platinum Diamond Conference Company logo on signage boards displayed throughout the conference venue Company logo on conference roll-ups placed around conference venue headed under sponsorship tie Company logo on roll ups (2) at primary areas: Auditorium entrance (A), Lunch entrance (L) Company logo on conference banner placed in main auditorium headed under sponsorship tie Company logo on conference program: Front Page (F), Under Sponsors (U) A L FU FU FU U U Why AACE Gulf Chapter 2013? Unique exposure to healthcare professionals Valuable opportunity to place your company at the forefront by promoting cutting-edge research in the AACE Gulf scientific program Gaining crucial insight into the most up-to-date research and findings in the field of endocrinology 11

12 Satellite Symposium Terms & Conditions Plenary Satellite Symposium (Diamond) Exclusive support of a Satellite Symposium in a Plenary Hall of up to 120 minutes. (Program subject to approval of the Congress Scientific Committee) Timing: Friday the 4 th of October, 2013, after hours. Plenary Satellite Symposium (Platinum) Exclusive support of a Satellite Symposium in 2-3 Parallel Halls of up to 90 minutes. (Program subject to approval of the Congress Scientific Committee) Timing: Thursday the 3 rd of October, 2013, after hours. Parallel Satellite Symposia (Gold) Exclusive support of parallel Satellite Symposium in a Plenary Hall (divided) of up to 60 minutes. (Program subject to approval of the Congress Scientific Committee) Timing: Saturday the 5 th of October, 2013, during lunch break. Note: Satellite symposiums include: Hall rental Standard audio/visual equipment Symposium program included in conference program (subject to receipt by publishing deadline) Speakers will be invited by the Sponsor. Travel costs and accommodation of the speakers will be covered by the Sponsor. Gulf Chapter of AACE will maintain control over those sessions where CME accreditation is desired. As such, the sponsors will be expected to work with a BOD member of their choice to oversee the CME process. 12

13 Advertisement Opportunities Conference Bags Cost: USD Lanyard Cost: USD Conference Bag Inserts Cost: 2000 USD Pens and Notepads Cost: USD Abstracts USB Cost: 5000 USD Conference Mug Cost: 5000 USD Program Advertising Cost: Full page 1500 USD Half page 1000 USD Company logo on conference bag distributed to all delegates during conference Note: Logo delivered deadline 1 month prior to conference Company and company logo on lanyard to be worn of all delegates throughout conference Note: Production and transport cost is not included in fee. Conference bag inserts is applicable for maximum 5 sponsors. Note: Inserts maximum size is A4 and not surpassing 4 double-sided pages. Production and transport cost is not included in fee. Pens and notepads are to be placed in the conference bag given to delegates. Note: Inserts maximum size is A4. Production and transport cost is not included in fee. USB containing lecture abstracts and conference information. Can be placed in packaging. USB is branded on one side with company logo and with the conference title and logo on the other side. Note: Production and transport cost is not included in fee. Provided to delegates through a mug collection voucher. Branded with conference title and company logo. Note: Production and transport cost is not included in fee. Program advertisement: Full page color advertisement Half page color advertisement Note: Advertisement delivery deadline 1 month prior to conference. 13

14 Venue Branding Lunchroom Table Deco Cost: USD Reception Deco Cost: USD Internet Zone Cost: USD There are three sections used for lunch. Table deco such as flags or cuboids can be center positioned on each table. Note: Stated price per lunchroom section. Production and transport cost is not included in fee. Table deco such as flags or cuboids can be center positioned on each table during the reception. Note: Production and transport cost is not included in fee. Internet zone for visitors usage during the conference. Following exposure provided: Company logo as screensaver Company website as browser homepage Company rollup at computer site Company logo on computer table skirting Note: Five computers in total. One rollup is applicable at the internet zone. Flagpoles Cost: USD Six flagpoles placed at the entrance of the hotel with conference title and logo as well as company logo. Note: Production and transport cost is not included in fee. 14

15 Exposure Opportunities Program Advertising Upon tier selection and conditions, companies will expose their brands through the following means of program advertising: The scientific committee s network Internal mailing at various institutions On ExcellenceinCME web portal ExcellenceinCME newsletter blasts Clinical posters and rollups Online medical societies Online CME event sites Gulf Chapter of AACE website Note: ECME newsletters for this conference will be blast for marking the day of the conference, early bird registration and last call for registration. Our databases are segmented to target specialty groups guranteeing optimal exposure of your brand. Conference Collateral Upon tier selection and conditions, companies will expose their brand logos and names on the following collateral: All ECME web outreach solutions Program booklet Marketing collateral Onsite signage boards Onsite rollup banners Onsite ceiling banners or backdrops Onsite delegate conference bag giveaways Inserts in bags or in-hall classroom placement Note: All logos will be compliant to brand usage guidelines provided by pharmaceutical companies. Logo exposure are subject to the sponsorship tier privelages. Logo exposure will be categorized from diamond to exhibition at a 15% size reduction on collateral exposing all sponsors. 15

16 Sponsorship Guidelines Exhibition Booth In order to ensure a hassle-free exhibition area assembly and sponsoring companies satisfaction we require from all sponsors to provide us with snapshots of their exhibition stands for pre-approval. Upon finalising DiaEdu will allocate the floorplan accordingly to gurantee maximum view of the exhibition areas to all delegates. Note: All sponsors are required to be compliant with the exhibition areas allocated to them in relation to their sponsorship tier privelages. Event Registration ECME provides a sponsors lounge where upon logging in companies will be able to view their registered delegates and obtain all conference relevant information including the location map, conference program, hotel information and conference floorplan containing their dedicated area of exhibition. Note: All sponsorsing companies obtaining free delegate passes will be given a dedicated link with a username and password. We require sponsoring companies to comply with data input of their delegation details using the following information: First Name Last Name Delegate Phone Number Profession Place of Work Name on Certificate City Country 16

17 DISCLAIMER The relationship between the official instutions endorsing this event and the sponsoring organizations of an event or event-related item do not represent exclusive agreements between the institutions and the organization, nor do they suggest that institutions endorse the programs, products or services of the organization. RIGHT TO REFUSE SPONSOR The institutions reserve the right to reject a potential sponsor based on such factors as questionable business practices, those with a mission in conflict with the mission of the institutions and those who desire unreasonable influence upon the event. Copyright DiaEdu Management Consultancy, All Rights Reserved