RESEARCH MEETING SPONSOR, EXHIBITOR, AND ADVERTISER PROSPECTUS ANNUAL TODAY S RESEARCH DRIVING TOMORROW S OUTCOMES. June academyhealth.

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1 ANNUAL RESEARCH MEETING TODAY S RESEARCH DRIVING TOMORROW S OUTCOMES Hyatt Regency New Orleans June SPONSOR, EXHIBITOR, AND ADVERTISER PROSPECTUS academyhealth.org/arm Hyatt Regency New Orleans arm.academyhealth.org 1

2 ARM Sponsorship AcademyHealth s Annual Research Meeting (ARM) is the premier forum for health services research (HSR). Featuring didactic presentations and cutting-edge research, the ARM brings together more than 2,500 attendees to discuss health policy implications, sharpen research methods, and network with colleagues from around the world. As the world s largest gathering of users and producers of HSR, the ARM is the preeminent place to network with experts who are working to move research into action. As a sponsor, you will engage with this important audience and gain recognition and appreciation for your support. 2,500 ATTENDEES 2016 ARM AT A GLANCE 160 SESSIONS Promote your brand with sponsor benefits ARM sponsorship benefits ensure that your organization is recognized before, during, and after the conference. Benefits include (based on level of sponsorship): Prominent signage throughout the conference Complimentary conference registration(s) Advertising space in the conference agenda book Space in the Exhibit Hall for the duration of the conference Logo and website link on the ARM website Logo and profile in the ARM Agenda Book Organizational listing under sponsored session in the ARM Agenda Book One pre-meeting participant mailing list, upon request (excludes addresses) Customize your benefits package Standard benefit packages are available, but AcademyHealth will work with you to create a sponsorship package that meets your marketing needs. 75 EXHIBITORS 630 SPEAKERS 1,000 POSTER PRESENTATIONS BECOME A SPONSOR TODAY 20 SPONSORS Contact Sandy McNeil at or sandy.mcneil@academyhealth.org. 2

3 Sponsor Opportunities and Benefits All sponsors are provided with the following benefits: Organizational profile in the ARM Agenda Book Placement of organization logo and name on the following (if print deadlines are met): Conference brochure (organization name only) Plenary screen before and after presentation(s) ARM Agenda Book Signage featured prominently at conference ARM website (with a link to your organization s website) One pre-meeting participant mailing list, upon request (excludes addresses) Diamond Sponsor: $25,000 Platinum Sponsor: $15,000 Gold Sponsor: $10,000 Silver Sponsor: $5,000 Bronze Sponsor: $3,000 ARM opening plenary Badge on Demand Healthy Start Breakfast Two complimentary full-conference registrations One complimentary full-page advertisement in the ARM Agenda Book One 10 x 10 booth space in the Exhibit Hall Wi-Fi Innovation Station* Charging Station One complimentary full-conference registration One complimentary full-page advertisement in the ARM Agenda Book Poster session Internet zone Reception Mobile app One complimentary full-page advertisement in the ARM Agenda Book Continental breakfast Conference break Meet-the-Experts Student Breakfast One complimentary half-page advertisement in the ARM Agenda Book Named partial sponsor of an invited papers or policy roundtable session CUSTOM PACKAGES ARE AVAILABLE Contact Sandy McNeil at or sandy.mcneil@academyhealth.org. *Since 2011, the Innovation Station (IS) has been an opportunity for ARM attendees to share early insights, emerging methods, and innovations that are changing the field of HSR. The IS recognizes the need for HSR to engage people and ideas from many disciplines, and is specifically designed to foster learning and build connections. IS sessions are highly interactive, designed to convey practical and useful information, and are excellent platforms for testing new tools, methods, and data with research producers and end users. AcademyHealth reserves the right to use either the sponsor organization name or logo on all signage. 3

4 Exhibitor Opportunities and Benefits Exhibit at the 2017 ARM Who Should Exhibit? University and non-university research and policy organizations Professional societies/trade associations Government agencies Foundations Publishers Consulting firms (research and policy-related) Technology companies To qualify as an exhibitor, your organization must be related to HSR and/or health policy. Exhibitor Benefits Dedicated exhibit hours, featuring meal functions and more than 1,000 poster presentations Opportunity to network with and educate an audience ranging from students to high-level health care decision makers Link on AcademyHealth website to exhibitor s website 50-word organizational description in the ARM Agenda Book (if space is purchased by April 7, 2017) One pre-meeting participant mailing list for booth and full table packages only, upon request (excludes addresses) One set of conference materials Identification sign 24-hour security Exhibit Package Rates Org. Affiliate Government Non-Member Booth (10 x 10 ) $950 $1,650 $1,900 Table (6 skirted) $650 n/a n/a Half Table (3 ) no charge n/a n/a Booth Package Includes 10 x 10 pipe and draped space. (Carpet, electricity, furnishings, etc., not included.) Table Package (only available for Organizational Affiliates) Includes 6 skirted table. (Chairs not included.) Note: No free-standing booth displays allowed. All materials must fit on top of the table. Optional Table Setup Service For an additional fee of $100, AcademyHealth will set up the half or full table for any table exhibitor. For displays involving complicated pop-ups, AcademyHealth will engage the official exhibits contractor. AcademyHealth is not responsible for disassembling exhibits or returning any materials. Exhibitors requiring this service will be referred to the official exhibits contractor. Decorator and Drayage Services Information and rates for rental of booth furnishings, carpet, special sign services, cleaning, electrical orders, and shipping will be sent to all exhibitors by the official exhibits contractor. Exhibit Dates and Hours (subject to vary) Exhibitor Move-In Exhibits Open Exhibitor Move-Out Saturday, June 24 Sunday, June 25 Monday, June 26 Monday, June 26 9:00 a.m. 4:00 p.m. 8:00 a.m. 12:00 p.m. (with breakfast) 2:00 p.m. 6:00 p.m. (with posters and dessert) 8:00 a.m. 1:00 p.m. (with posters and coffee break) 4:00 p.m. 8:15 p.m. (with posters and reception) 8:15 p.m. 11:00 p.m. 4

5 Advertiser Opportunities and Benefits Ad Dimensions (width x height, in inches) A. B. C. D. Why Advertise? Increase visibility Promote your mission Draw attendees to your booth/table Attract students to training programs Recruit for job openings Full-Color Advertisements Six full-color, full-page advertising spaces are available in the 2017 ARM Agenda Book. Space is available on a first-come, first-served basis. Advertising Rates Org. Affiliate Non-Member A. Full-Color Full-Page (9 w x 12 h) $1,775 $2,275 B. Full-Page (7.5 w x 10 h) $1,200 $1,600 C. Half-Page (7.5 w x 4.75 h) $675 $880 D. Quarter-Page (3.25 w x 4.75 h) $355 $460 Format Advertisers must provide an electronic copy of the ad in Adobe Acrobat (.pdf), Adobe Illustrator (.ai), Adobe Illustrator (.eps), Adobe Photoshop (.tiff), or Adobe Photoshop (.jpg) format. Please include all embedded and linked image files. Save the ad with your company name in the title so we can easily identify each one (e.g., companynamelogo.eps). Acceptable Image Resolution To ensure print clarity, please deliver high resolution images of 300 dpi (not at the web graphics standard of 72 dpi). Full-Page Ad, Color and Bleed: 9 x 12 Deadline Friday, April 7, 2017 Payment Full payment must be made to reserve space. Submission If you and/or your designer cannot meet these specifications, please contact Edward Brown at edward.brown@academyhealth.org so that we can make alternative arrangements. AcademyHealth must approve all advertisements. Acceptance of advertising by AcademyHealth does not indicate or imply endorsement of any organization and/or its services or products. April 7 Full-Page Ad, Black and White, Trim: 7.5 x 10 1/2 Page Ad: 7.5 x /4 Page Ad: 3.25 x 4.75 Mark your calendar for April 7, 2017 Deadline for exhibitor and/or sponsorship recognition in the ARM Agenda Book and on the AcademyHealth website Advertisement copy due for the ARM Agenda Book 5

6 ANNUAL RESEARCH MEETING TODAY S RESEARCH DRIVING TOMORROW S OUTCOMES Contact Name Title Organization Address City, State, ZIP Tel Fax Organization s URL Organization s Twitter Handle Sponsor o DIAMOND ($25,000) (check one) o Opening Plenary o Badge on Demand o Healthy Start Breakfast o PLATINUM ($15,000) (check one) o Wi-Fi o Innovation Station o Charging Station o GOLD ($10,000) (check one) o Poster Session o Internet Zone o Reception o Mobile App o SILVER ($5,000) (check one) o Continental Breakfast o BRONZE ($3,000) Please list my organization in all materials as: Exhibit 2017 Contract Cancellations Prior to April 7, AcademyHealth will refund the space cost for any cancellations received in writing, less a $250 service charge. After April 7, the exhibitor forfeits the entire amount paid. o Conference Break o Student Breakfast Org. Affiliate Government Non-Member Booth (10 x 10 ) o $950 o $1,650 o $1,900 Table (6 skirted) o $650 n/a n/a Half Table (3 ) o no charge n/a n/a o Yes, please set up our table/half table for $100. (Organizational Affiliates Only) AcademyHealth is not responsible for disassembling exhibits OR returning materials. Indicate your top booth/table space choices*: If possible, please do not place me next to the following competitors: *AcademyHealth will do its best to honor space requests; however, requested spaces are not guaranteed. Exhibitor Description, Sign Name, Website organizational profile (50 words or less), sign name (max 40 characters), and website address to sandy.mcneil@academyhealth.org. Exhibitor Category (select one) o University-based research/policy program and center o Non-university research/policy organization o Professional society/trade association o Government agency Advertise Payment (AcademyHealth Tax ID # ) Exhibit Space $ Setup Fee $ Advertising $ Account Number Expiration Date Security Code Org. Affiliate o Foundation o Publisher o Consulting firm (research and policy-related) o Technology company o Other Sponsorship $ TOTAL DUE $ Name on Card Signature Non-Member Full-Color Full-Page o $1,775 o $2,275 Full-Page o $1,200 o $1,600 Half-Page o $675 o $880 Quarter-Page o $355 o $460 o Submit invoice to address on the enclosed purchase order. o Check payable to AcademyHealth is enclosed o Charge my: o MasterCard 2 WAYS TO SUBMIT YOUR CONTRACT o Visa o Discover o AmEx 1) Fax form with credit card information to: ) Mail form with payment to: AcademyHealth, Accounting Department 1666 K Street, NW, Suite 1100 Washington, DC For more information, contact Sandy McNeil at or sandy.mcneil@academyhealth.org. 6

7 Mark your calendar for future Annual Research Meetings 2018 June 24 26, Seattle 2019 June 2 4, Washington, D.C June 14 16, Boston