BOARD MEETING MINUTES 2016/2017

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1 Date: September 21, 2017 Term: Fall 2017 AUSU Chair Member: Choose a position Attendees: President Bushra Asghar VP Campus Affairs Danquah VP Student Life AJ Idris Diversity Rep Harjee Oberai Queer Rep Devon Wade Proxy (Johnathan) Women s Affairs PT/Mature Rep Johnathan Lalonde Brampton Rep Kyrollos Sidhom Timmins Rep Huguette Ladouceur Chair (NV) Eric Njoku Treasurer (NV) Obinna Ugwudioha Secretary (NV) Johnny Console General Manager Liisa Hyyrlainen Meeting called to order at: 8:48 AM Confirmation of Quorum: # of members present: 5 voting, 4 not. Motion to approve the E-motion for the executive Board November 21, 2017: by Seconded by: Johnathan Vote Count: In Favor: 5 Opposed:0 Abstain: Passes Motion to accept the Agenda and all amendments noted above Review of Agenda By Seconded by: Johnathan

2 Grad Bench Baffa Yusuf (Guest) Motion to allocate $500 from donation find to a bench for the bench. Moved by AJ Second: Johnathan O We have not spent anything from the donation fund yet, we have $4,000 P Loves the idea, wants to continue with the benches. A Believes that we should continue tradition, should consider it. L How much? Baffa Bench costs $1,500 but not asking for that much P Thinks we could donate $500 like last year JL Agrees with $500 for donation AUSU Audit from last year Liisa Moves that the AUSU audit from last year e approved, sent to AU and to auditor. By Bushra Seconded by AJ L Passed out audit, Significant deficit, spent $48,000 more than we earned last year. Most significant difference is in wages. Received $20,000 less in student fees from We should relook at the buget and reallocate funds so we can avoid this situation again. Schedule a budget meeting. Caution when planning events, we are not in the same financial situation as lat year. AJ can we afford a full time GM and president? O Something we need to work on P Maybe change back to honorariums for executives except for GM B Important conversation for Referendum. Need to do it for the sake for our organization. L Need a contingiency fund. Need to redo budget. Vote Count: In Favor: 5 Vote Count: In Favor: Passes Hiring a CRO Bushra By Seconded by: Devon B By-election: We need to delegate the ability for the slection for the next candidate for CRO to the people who are mostly in the option office. JL On committee JC On committee Motion to creae a hiring committee for the purposes to hire the CRO, consosting of Bushhra nad the Johnnys.

3 GM Contract Changes Bushra Widthdrawn Mural Liisa Motion to approve the mural. By Johnathan Seconded L Can only install 2 charging stations due to size of algomau. Need a position. Need ad mural. Additional ad revenue; $200/year per charging station. B can we decide what to advertise? L no but we can tell them what NOT to advertise. They contract out the ads. Would be better to put in a high traffic student area Discussion Items By-Election Bushra B Wants to see the board in the office more. Board Reports Bushra,, AJ B Board reports are very constructive. Would like to see better reports next semester. Campus Clubs AJ AJ redo system, recognition system. Schedule a day for club orientation. Club day Oct 3. Proposes to send invitation for training before club day, and one after. L Club account can be opened. Who has authorization to request money from AUSU? B Working on training. Form that shows what training we have to offer.

4 Orientation Debrief Bushra,, AJ AJ Really good. If we had more support from office, we could sell more O-kits. All events were successful. P Learning to ger more donations for other places would be better to not spend too much money. B Happy to see students out at every event. Would like to see more board reports. L Student services looking to give AUSU all of o-week, including budget. s Absence for RISE and OUF P travelling to Toronto for Ontario University fair. Leaving today, will ber back on tuseday. Will be gone from sep 28 to oct 1 for RISE conference. L taking day off tomorrow, off week of oct 4, wed and fri Athletic Council Update P Wanted us to know that they want to build a miultipurpose field (Track, football, soccer, other sports). JL Increasing Varsity athletics! Mental Health: A Students Perspective Panel P Created for students to speak freely on their experiences with metal health. Hearing other students experiences may help tith their own. Remove the stigma of Thy just want attention.

5 AUSU/SHINE BBQ P Raise funds for Cystic Fibrosos Canada. Will be on Sept 28, 12PM 3PM, speak patio. Will have a set fee, $2 for a burger. Motion to adjourn the meeting at 9:51 Adjournment of Agenda By Bushra Seconded by: