2018 AMERICAN GI FORUM NATIONAL CONFERENCE Conference Registration Form
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1 Conference Registration Form Please Print or type the requested information as it will appear in the conference brochure and name badge: Last First MI Date Chapter/Company Street Address City State Zip Home Tel. Fax No. Bus. Tel. Notice: Proof of Membership will be required at registration desk, i.e., current membership card or chapter transmittal form. Check One o Forum State Chapter o Delegate o Women State Chapter o Delegate o Youth State Chapter o Delegate o Corporation/Exhibitor o Guest Deadlines for Registration: July 14, 2018 for $ Pre-registration forms will be accepted only through July 14, After that date, participant must register on-site for $ Youth members will remain constant at $ Non-member registration is $260. On-line registrations expire July 23. Must present on-line receipt. Cancellation/Refund Policy: Cancellation minus a 15% penalty will be accepted in writing through July 14, After that date, registrations are non-refundable. Refunds will be issued after the conference. Please make your reservations with the hotel prior to the deadline to receive conference rates. Please let the Hotel know if you require special accommodations. Payment can be made by check or money order. Cash only will be accepted on-site. For preregistration, mail completed registration form along with check payable to 2018 American GI Forum National Conference. There will be a $45.00 handling fee for all returned checks. NOTE: Make checks payable to 2018 AGIF National Conference. Mail agreement and payment to: American GI Forum of Texas, Inc., Austin, TX For more information, or visit us at:
2 Conference Program Advertising Agreement Federal and State Government Agencies The 2018 National Conference Program Brochure will be available to all registered delegates and guests and mailed to sponsors upon request. (Please mail all ad materials by July 7, 2018) Agency Representative All Ads are in Full Color. Please indicate choices below: (Page size 8 1/2 x 11 Live Area: 71/2 x 10 ) o Full Page (8.5 x 11 ) $ o Half Page (8.5 x 5.5 ) $ o Quarter Page (5.5 x 8.5 ) $ o Eighth Page (5.5 x 4.25 ) $ Please note: 1. No bleeds except full color on back cover or when request is approved for full color on inside pages. Provide ample 1/8 bleed area on all art work. B&W ads will all be within the live area. 2. Preferred material: hi res files on jpg, tiff, or pdf. Send files on CD s or by 3. Ad Materials returned only upon request. 4. No cancellations after closing date of July 7, The publisher and the American GI Forum shall be under no liability for errors made by the advertiser or loss by reason on any errors arising out of publication. The Publisher reserves the right to assign all advertising space. All materials and this agreement and payment must be received by July 11, 2018 unless other agreement is on file. ADVERTISING ACCEPTANCE I, the duly authorized representative of the above company, on behalf of said company, subscribe and agree to all the terms and conditions contained in this contract for advertising in the AGIF Annual National Convention. Total: $ Check: Purchase Order: Credit card payments will not be accepted unless arrangements are made prior. Signature: Date: If your file is larger than 10MB, compress or mail on a CD. Please return this signed completed application with appropriate remittance to: Mail this agreement and payment to:
3 Celebrating Seven Decades of Serving Veterans and Their Families Exhibit Outreach & Job Awareness Exposition American GI Forum National Conference Veterans Job Opportunity Exhibits - July 25 28, 2018 San Antonio, Texas The Nation is recovering from the strain of the one of largest economic depression of all time. The Veterans joblessness numbers and availability of meaningful jobs for corrective action for our heroes and heroines that make up greater than their percentage share of unemployment. The aim of the San Antonio Conference during 2018 is two-fold. 1) The AGIF Conference in San Antonio plan is to focus on the current economic recovery and work towards full-employment among Veterans. Specifically, programs in the VA and other Federal agencies that help Veterans navigate the economic shock of unemployment. 2) Continue AGIF s expansion of the gold standard initiative San Antonio Veterans Homeless services. Continuance of the NVOP Veterans Home Ownership Program. Study the exportation of the San Antonio AGIF National Conference Model for Veterans beginning at this conference. The core programs such as employment, root cause Veterans suicide, homeless, business enterprise, etc. These activities are plenary main stage driven programs. It is important to allow for interactive Q&A sessions between presenters and participants, capture the discussions to help the local area Veterans. The workshop formats will support the need-to-know on services and benefits smaller group event. The change to AGIF Conference really is the format of the job-connected exhibit booth agenda. Gone are the days of the so call job fair. Instead two distinct functions, a Job Connection Day Event already have potential sponsor(s) and an Outreach Awareness Program (3 days exhibit booth service on the various information being planned and showcased by the participants.) This is the new face behind AGIF s National Conference focus on deliverable and insuring that once the event is closed there will hopefully still be activity supporting those projects and services discussed at this conference. For more information :
4 Conference Exhibitor Agreement Please Print or type the requested information as it will apear in the conference brochure and name badge: (Please mail/ by July 7, 2018) To reserve space for our Exhibit in the American GI Forum Conference Exhibit Hall complete form below Representing Agency Exhibitors Booths All 10 x 10 exhibit spaces are $1200 and include pipe and drape, (1) 6 ft. Table, (2) Chairs & (1) Wastebasket. Please call for availability. Special rates apply to non-profits and some service organizations. Participants in the Job Fair Exhibits may keep their booths for the entire Conference. Please indicate your choice below and to o Number of spaces requested (8 x10 ) Exhibit dimensions o Standard exhibitor s equipment package include pipe & drape, (1) six-foot table (2) Chairs & (1) wastebasket o I will provide/bring my own exhibit and will require spaces (please spell). Note: All exhibitors will receive two complimentary tickets per space purchased to all luncheon and banquet events and a listing in the conference program. The American GI Forum Conference Coordinators reserve the right to establish whatever rules may be required to guarantee the safety and appearance of the conference and the exhibit area. All exhibitors receive two complimentary event ticket per space purchase, and a listing in the conference program. Full payment is requested with this signed agreement. The Conference Coordinators reserve the right to assign all spaces. Exhibitor may be accommodated by space availability and on a first come first served basis. Electric and Internet connections are not included in the cost per space indicated This agreement must be signed by an authorized agent and payment must be received by July 7, Signature of Authorize Representative Date Mail this agreement and payment to:
5 Celebrating Seven Decades of Serving Veterans and Their Families Conference Feature Events & Sponsorship Opportunities Wednesday July 25 6 pm to 8 pm Thursday, July 26 8 am to 10 pm Thursday, July 26 Noon to 2:00 pm Friday, July 27 Noon to 2 pm Friday, July 27 6 pm to 8 pm Friday, July 27 7 pm to 9 pm Saturday, July 28 Noon to 2 pm Saturday, July 28 7:30 am to 9 am Saturday, July 28 9pm to 12 midnight Welcome Hospitality: Kickoff event is full of excitement as we preview a week-long convention full of important speakers, workshops, and panels. Opening Breakfast and Youth & Veterans Technology Awards: Youth recognition Breakfast with motivational Speakers. Awards to outstanding Texas Elementary School and other Youth including National American GI Forum Essay Contest. Corporate Awards Luncheon: AGIF Recognizes corporations and federal agencies sponsors and agencies that create opportunities for Hispanics. At this event, we also recognize distinguished Hispanic veterans who have given of themselves in Service to our nation. Tribute to Carlos Martinez Luncheon: AGIF with corporate and government partners honors NVOP President and CEO. Special Presenrrion by AGIF and Corporate Friends. Special Tribute Reception: Host Committee and AGIF members will host and honor Carlos Martinez and NVOP Key Staff and past Board Members with live entertainment and refreshments. Commanders Banquet: Honors past and present, local state and national Commanders, and features elected, local state and national leaders. Speakers will pay special tribute to all who have served including our special guests, and speakers. Special Awards presentations will take place. Live Entertainment to follow Women s Leadership Luncheon and Awards Ceremony: Emphasizes AGIF programs and features a prestigius awards presentation for AGIF women and community leaders and sponsors. Keynote speaker TBA. Special Guest, Ms. Wanda Garcia, Daughter, AGIF Founder Dr. Hector P. Garcia Founder s Reception: As is customary, the AGIF members and officers honor the Founder and other Legends Farewell Hospitality Reception: Relax with old and new friends, farewell to all our guests joining us and thanking them for their continued support. *All Seminars and Workshops during the conference for Veterans, Women and Youth are sponsored events. For more information :
6 Conference Sponsorship Agreement Please Print or type the requested information as it will appear in the conference brochure and name badge: Agency Representative SPONSORSHIP PACKAGES Conference Sponsor-$30,000 sponsorship of the American GI Forum National Conference is limited to one partner and includes double the Platinum level sponsorship benefits in addition to having the your company s name and logo included in the conference marketing materials and AGIF Website (for example the 2018 AGIF National Conference presented by...). The Presenting Sponsor may also introduce the Keynote Speaker and/or have a speaking opportunity at anytime during the conference. o 5-Star Platinum Sponsor $ 20, Conference Main sponsor: 4 Exhibit tables; 1 Cover and 1 Ad; CEO message; 4 tables at all events; Sponsor s promotional materials in conference hand bag; Corporate banner throughout Conference. Company Logo with link posted as supporter on Web-Site o 4-Star Gold Sponsor $ 15, Conference partner sponsor: 2 Exhibit Tables; 1 Full-page ad; CEO message; 2 reserved tables; Sponsor s promotional materials in conference hand bag; Corporate banner at sponsored event. Company Logo with link posted as supporter on Web-Site o 3-Star Silver Sponsor $ 10, Banquet Sponsor: 2 Exhibit Tables; 1 Full-page ads; CEO message; 1 reserved table; Sponsor s promotional materials in conference hand bag; Corporate banner at sponsored event. Company Logo with link posted as supporter on Web-Site o 2-Star Bronze Sponsor $ 7, Luncheon or Reception Sponsor: 1 Exhibit table; 1 Full page ad; 1 reserved table at all events; Sponsor s promotional materials in conference hand bag; Corporate banner at cosponsored event. Company Logo with link posted as supporter on Web-Site o Star Brass Sponsor $ 5, Workshop sponsor or co-sponsor of Luncheon or Reception Event;1 Exhibit table; 1 Full page Ad; 4 reserved tickets to all Luncheon events. Company Logo and link posted as supporter on Web-Site o Table Sponsor: $1200+ Sponsor one or more tables of 8 reserved Tribute Luncheon or Commander s Banquet. Please indicate number and amount. o Other: You may purchase an Exhibit Booth, buy an ad in our 2014 Program Brochure, reserve a Corporate Table or donate to the American GI Forum of the U.S. Signature of Authorize Representative Date Mail this agreement and payment to: (512)
7 Conference Program Advertising Agreement The 2018 National Conference Program Brochure will be available to all registered delegates and guests and mailed to all sponsors upon request. (Please mail ad materials by July 7, 2018) Please reserve space for our ad in the American GI Forum Conference Brochure. (page size 8 1/2 x 11 Live Area: 7 1/2 x 10 ) Agency Representative All Ads are in Full Color. Please indicate choices below: MECHANICAL REQUIREMENTS Preferred: PDF or JPG digital files to staff@agiftx.com All art must be in hi-res at the target size, files under 10MB Proofs: A proof should be included wilth ALL electronic files.. Any expense incurred for design, layout, or additional art will be billed as additional charges All advertisements will be adjusted to exactly fit the size purchased. No cancellations after deadline of July 7. ADVERTISING RATES & SPECIFICATIONS o Back Cover, 7.5 x 10 $ 4, o Insider Covers, 7.5 x 10 $ 3, o Full Page, 7.5 x 10 $ 2, o Half Page, 7.5 x 10 $ 1, o Quarter Page 5 x 3.75 $ o Eighth Page, 2.5 x 3.75 $ TERMS AND CONDITIONS Deadline to receive advertising mechanical and payment for advertising is July 7, Ad materials returned only upon request AGIF reserves the right to assign space on a first-come, first-serve basis. No cancellations after July 7, will be accepted. Returned mailed contracts must include check, or Purchase Order number. AGIF is not responsible for advertisements not accompanied by proofs. The publisher and the American GI Forum shall be under no liability for errors made by the advertiser or any loss resulting by such errors. ADVERTISING ACCEPTANCE I, the duly authorized representative of the above company, on behalf of said company, subscribe and agree to all of the terms and conditions contained in this contract for advertising in the AGIF Annual National Convention. Total: $ Check: Purchase Order: Credit card payments will not be accepted unless arrangements are made prior. Signature: Date: Please return this signed completed application with appropriate remittance to:, Austin, Texas
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