Changing Landscape. Farming s SCOTIA HORTICULTURAL CONGRESS Trade Show & Sponsorship Opportunities. January 22 & 23, 2018
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1 SCOTIA HORTICULTURAL CONGRESS 2018 Farming s Changing Landscape Trade Show & Sponsorship Opportunities January 22 & 23, 2018 Old Orchard Inn, Greenwich, Nova Scotia
2 Scotia Horticultural Congress 2018 SPONSORSHIP OPPORTUNITIES Scotia Horticultural Congress is an annual conference drawing participants from across the Atlantic Provinces along with other parts of North America. Presented by Horticulture Nova Scotia for the vegetable and berry industries, each year a different theme of importance to the industry is explored; this year s theme is Farming s Changing Landscape. In today s environment, change is not only inevitable, but is happening at an ever-increasing rate. Join us as we explore the changes impacting farming, what these mean to the industry now and in the future, and how to adapt and excel within the farming operation. Whether related to food trends, production, marketing, environment, management needs or labour, each session will offer information in helping to understand, navigate and make the most of change. Covering two days of presentations, Scotia Horticultural Congress 2018 is open to anyone interested in this area of farming, with an average attendance of 300. Having strong speakers is essential to the success of the congress and, throughout the event, a variety of experts will provide their knowledge and industry insights to participants. Mornings are dedicated to general issues of importance to all growers. The first afternoon breaks out into concurrent sessions, one covering technical farming and production, and the other diverse marketing practices and insights to assist the needs of commercial farmers. A first-night banquet provides an opportunity to honour both innovators and those who have contributed a lifetime to the industry. It is also an opportunity to recognize an outstanding student project related to vegetable or berry research. The event is attended by producers, government representatives, stakeholders, and others interested in the industry. A guest speaker provides thought-provoking insight based on the congress theme. On the second day, the topics are relative to all farmers, with a morning panel session this year focused on Carbon tax and the agricultural impact. The afternoon provides sessions to help farmers in areas of government relations and farm business management, and ends with sessions on farm labour, which are shared with the Nova Scotia Fruit Growers Association. Throughout the event, there is a central trade show representing a broad spectrum of support industries, with all breaks and lunches held in this area. Made up of volunteer participants and one staff person, all members of the Scotia Horticultural Congress organizing committee participate in various aspects of the event. Vital to continued economic growth, agriculture is an incredibly important part of our province s past, present and future; this event is an essential part of ensuring the future of horticulture in our province. Within the 2018 sponsorship package, many different levels of involvement are available. With each you will discover opportunities for a high level of event visibility and great networking opportunities. The Sponsorship Opportunities include: Premium Sponsors Platinum Sponsors Gold Sponsors Silver Sponsors Bronze Sponsors Literature Key Event Sponsors Your sponsorship contact is: Marlene Huntley Tel: (902) Fax: (902) Marlene@horticulturens.ca
3 Sponsorship Levels Premium Platinum Gold Silver Bronze Literature Dist. Investment $ $1500- $1999 $1000- $1499 $500-$999 $499 or less $100 Logo placement on event website Premier Premier Yes Yes Name only No Web link Yes Yes Yes Yes No No Public Welcome Yes No No No No No Logo placement on site signage Premier Premier Yes Yes Name only No Logo placement on promo materials Premier Premier Yes Yes Name only No Insert in delegate bag Yes Yes Yes Yes Yes No Complimentary delegate pass No No No Complimentary banquet ticket No No No Literature in sponsor area No No No No No Yes Descriptions Investment (available) $2000 plus investment Premium Sponsor Pre-Event Marketing Prominent logo placement on the event website Web link to sponsor s website Includes an opportunity to offer a public welcome Premier logo placement on all site banner signage, including on-screen promotion through show Premier logo placement in any printed conference and media materials, including full-colour program Insert in delegate bag 4 complimentary delegate passes, including 4 banquet tickets Investment (available) $1500-$1999 investment Platinum Pre-Event Marketing Prominent logo placement on the event website Web link to sponsor s website Premier logo placement on all site banner signage, including on-screen promotion through show Premier logo placement in any printed conference and media materials, including full-colour program Insert in delegate bag 2 complimentary delegate passes, including 2 banquet tickets
4 Investment $ $1499 investment Gold Sponsors Pre-Event Marketing Logo placement on the event website Web link to sponsor s website Logo placement on all site banner signage, including on-screen promotion through show Logo placement in printed conference and media materials, including full-colour program Insert in delegate bag 1 complimentary delegate pass, including 1 banquet ticket Investment $500-$999 investment Pre-Event Marketing Logo placement on the event website Web link to sponsor s website Silver Sponsors Logo placement on all site banner signage, including on-screen promotion through show Logo placement in printed conference and media materials, including full-colour program Insert in delegate bag Investment $499 or less investment Pre-Event Marketing Name placement on the event website Bronze Sponsors Corporate name placement on all site banner signage, including on-screen promotion through show Corporate name placement in printed conference and media materials, including full-colour program Insert in delegate bag Investment $100 investment Literature placed in Sponsor rest area. Literature Distribution
5 Additional - Key Event Sponsors In addition to the previous sponsorships documented in this package, businesses and organizations also have the option of becoming a Key Event Sponsor. Sponsors will be recognized at the key event, and provided an opportunity to offer a welcome to guests and, if relevant, introduce the event s special guest speaker(s). The various events are listed below along with sponsorship amounts: Morning Coffee Opening Keynote Tuesday AM Panel Investment per day $200 $ $1000 Nutrition Breaks $500 per break (2 available) Lunch $1,000 Banquet $2000+ (1 only) Logo placement on event website Name only Yes Yes Yes Yes Premier Web link No Yes Yes Yes Yes Yes Logo placement on site signage Name only Yes Yes Yes Yes Premier Logo placement on promo materials Company name displayed throughout event Name only Yes Yes Yes Yes Premier Yes Yes Yes Yes Yes Yes Complimentary delegate pass No 1 1 No 1 4 Complimentary banquet ticket No 1 1 No 1 4 Literature displayed during event Yes Yes Yes Yes Yes Yes Descriptions Morning Coffee in Trade Show Area Day 1and/or Day 2 Investment (1 available Monday only) $200 investment Company name displayed as sponsor in coffee area Company banner on display in coffee area during the specific event Company name in program agenda Literature displayed during event Opening Keynote Speaker Investment (1 available) $1000 plus investment Company name displayed as sponsor Company banner on display during the specific event Opportunity to introduce speaker Literature displayed during event 1 complimentary delegate pass, including 1 banquet ticket
6 Tuesday AM Panel Session Investment (1 available) $1000 plus investment Company name displayed as sponsor Company banner on display during the specific event Opportunity to introduce speakers Literature displayed during event 1 complimentary delegate pass, including 1 banquet ticket Nutrition Breaks Day 1or Day 2 Investment (Includes 1 break) $500 investment ($1000 for both days) Company name displayed as sponsor Company banner on display during the specific event Literature displayed during event 1 complimentary delegate pass, including 1 banquet ticket, when sponsoring both days Lunch Investment (2 available) $1000 investment for each Company name displayed as sponsor Company banner on display during the specific event Literature displayed during event 1 complimentary delegate pass, including 1 banquet ticket Banquet Investment (1 available) $ investment Company name displayed exclusively as sponsor (except for those being recognized as donating to the banquet food, drink, giveaways, etc.) Company banner on display during the specific event Company logo displayed on PowerPoint Advertising and/ or giveaways on tables 4 complimentary delegate passes, including 4 banquet tickets
7 Advertising in Program Our Scotia Horticultural Congress Program is a full colour, professionally designed booklet containing our sponsors, trade show participants and contact information and our agenda, among other items. It can be a great promotional piece for your organization. Here are the choices for advertising: Inside front: ½ page 7"w X 4.5" h = $250 Full page 7.5"w X 10"h = $500 Inside back: ½ page 7"w X 4.5" h = $250 Full page 7.5"w X 10"h = $500 Outside Back: Full page 7.5"w X 10"h = $900 (not available) Program interior: ¼ page 3.5"w X 4.5" h = $125 ½ page 7"w X 4.5" h = $250 Full page 7.5"w X 10"h = $500 Scotia Horticultural Congress Website for an additional $50 per ad, we can post your ad on our Scotia Horticultural Congress site and link it to your website or preferred landing page, considerably increasing its value. Please Note: Ads are preferred in a jpg or png format, and need to be received by Friday, January 5, 2018 to be included in the program. Trade Show Our Trade Show sells out quickly, and yes, it is more than just a booth! By booking a booth, you receive Two full days of access to those involved especially in the vegetable, strawberry, raspberry, highbush blueberry and potato industries including producers, processors, distributors, researchers, government, and others from all over the Atlantic Region and beyond. Booth space with access to power and wireless internet, located on the same floor as the education sessions. Lunch & breaks held in the Trade Show area to offer steady traffic flow. Free registrations, lunch and coffee for two reps only. Important: If requiring access for more than two reps i.e. shift changes those additional reps MUST be pre-registered with special advance permission from organizers, and they must sign in for their badges. If not working the booth, they are required to pay. Only two representatives can be signed in to work a booth at any given time. Acknowledgment of your participation, with your representative s contact information, published in our program. Note: Banquet tickets must be ordered separately at $45 (plus HST) each.
8 About Your Display Space To have your business name listed as a Trade Show participant in the Congress Program you must book your booth prior to January 5, Except for those who have pre-registered at Congress 2017, booths are booked on a first-come basis and placement of booths is at the discretion of the organizer. There are two choices of booth table sizes to choose from: 8' x 3' and 6 x 3 (recommended when possible). Breaks and lunches are served in the Trade Show area. Trade Show is open from 8:00 a.m.-4:00 p.m. on Monday, January 22, and 8:00 a.m.-3:00 p.m. on Tuesday, January 23. Set-up is allowed between 6:00 p.m. Sunday, January 21 and before 9:00 a.m. Monday, January 22. Break-down of booths is allowed any time after 3:00 p.m. following the nutrition break on Tuesday, January 23. Cancellation policy: There is no refund of booth, registration or banquet ticket fees after January 5, If cancelling before January 5, you will be expected to pay 25 per cent of your booth fee to cover administrative costs. Banquet tickets are pre-sold and normally not available at the door. Order before January 12, 2018 to ensure a place. For any special requirements, please contact Marlene Huntley at or info@horticulturens.ca. Remember - space is limited so book now!
9 Sponsorship/Trade Show Application Scotia Horticultural Congress, January 22 & 23, 2018 If part of the trade show, the following information will be used for your formal listing in our program (please print). If sponsoring, please ensure you send a logo, preferably jpg or png format, to info@horticulturens.ca. If advertising, please submit your electronic ad to the same address: Name of organization: Name of contact person: Mailing address: Phone: Fax: Cell: Sponsorship: Please indicate your preferred sponsorship level and amount: Premium ($2000 +) Platinum ($1500-$1999) Gold ($1000-$1499) Silver ($500-$999) Bronze (up to $499) Literature ($100) Morning Coffee Day 1 ($200) - booked Opening Keynote ($1000+) - booked Tuesday AM Panel ($1000) - booked Nutrition Break Day 1 ($500) - booked Nutrition Break Day 2 ($500) Lunch Day 1 ($1000) Lunch Day 2 ($1000) Banquet ($2000+) Trade Show Each space comes with a draped table and two chairs *unless otherwise requested, along with two passes. I will require for my **booth space: 8' table Electrical outlet 6 table (**recommended when possible) I have special requests for my space* *Please detail any special requests: Registrations: (Sobeys will host a complimentary breakfast the morning of Tuesday, January 23) Please check the two requiring special name tags & passes for the booth Additional registrations $45 Sobeys Breakfast Name 22nd 23rd Booth $450 each Program ad: Cover front inside back inside / Interior ¼ page ½ page full page / + website Subtotal 15% HST Sponsorship amount (non-taxable) Total Payment Totals
10 Note: All payments must be made prior to January 23, You may pay by cheque or credit card. Please make cheques payable to Horticulture Nova Scotia. Cheque enclosed Send Invoice Please charge to my credit card VISA Mastercard Discover Number Expiry date Name as it appears on card *You may this form to fax to , or mail to: Horticulture Nova Scotia 32 Main St., Blair House Kentville Agricultural Centre Kentville, N.S. B4N 1J Hotel Reservations For accommodations, please contact: Old Orchard Inn & Spa Exit 11, Highway 101 Greenwich, Nova Scotia Mailing address: 153 Greenwich Road South Wolfville, Nova Scotia B4P 2R2 For reservations, phone (902) or or visit the website at A block of rooms has been reserved with following prices: Single/Double $ HST / Night Triple $ HST / Night Quad $ HST / Night Please indicate you are with Scotia Horticultural Congress when registering, and book as early as possible to ensure a room.
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