2018 Jackson County Industrial Trade Show Exhibitor & Sponsor Application
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1 Tuesday, March 20, 2018 Pascagoula, MS 2018 Jackson County Industrial Trade Show Exhibitor & Sponsor Application Jackson County Industrial Trade Show March 20, 2018 (Tuesday: One Day Trade Show) Ribbon Cutting: 9 a.m. Doors Open: 10 a.m. to 4 p.m. B.E. Mac McGinty Civic Center, 2902 Shortcut Road, Pascagoula, MS Jackson County Chamber of Commerce Krebs Avenue P.O. Box 480 Pascagoula, MS Linda Johnson: JohnsonL@jcchamber.com Jackson County Industrial Trade Show Chairman: Melanie Landsiedel, Chevron Pascagoula Refinery
2 Gold Level Sponsorship $5,000 SPONSORSHIP Sponsorship Includes: Chamber website sponsor for the entire year ($5000 value!) on homepage as well as recognition on Trade Show webpage ( Logo placement as a Gold Sponsor: street and event banners, flyers, invitations, social media, TWO 10X10 indoor booths and one 10X10 outdoor booth with signage 10 FREE lunch tickets at Trade Show Recognition as a Gold Sponsor at the Trade Show Ribbon Cutting Gold Sponsorship designation at Trade Show booths Gold Sponsorship name badge ribbons for booth exhibitors Your sponsorship is tax deductible as a business expense. Reception Sponsorship $3,500 SPONSORSHIP Sponsor for the Exhibitors & VIP Kickoff Reception, includes: Logo placement as a Reception Sponsor: street and event banners, flyers, invitations, social media, ONE 10X10 indoor booth and one 10X10 outdoor booth with signage 5 FREE lunch tickets at Trade Show Recognition on the Trade Show webpage for a year on Recognition as a Reception Sponsor at the Trade Show Ribbon Cutting Reception Sponsorship designation at Trade Show booths Your sponsorship is tax deductible as a business expense. Silver Level Sponsorship $2,500 SPONSORSHIP Sponsorship Includes: ONE 10X10 indoor booth and one 10X10 outdoor booth with signage Logo placement as a Silver Sponsor: street and event banners, flyers, invitations, social media, 5 FREE lunch tickets at Trade Show Recognition on the Trade Show webpage for a year on Recognition as a Silver Sponsor at the Trade Show Ribbon Cutting Silver Sponsorship designation at Trade Show booths Silver Sponsorship name badge ribbons for booth exhibitors Your sponsorship is tax deductible as a business expense Showcase Your Business Support the Business Community To reserve your sponsorship, please contact Anita Brooks (abrooks@cableone.net or ) or Ellen Freeman (matthews@singingriver.com or X 2327) from the Trade Show Committee. If you have any questions, feel free to contact the Jackson County Chamber of Commerce at or Linda Johnson at johnsonl@jcchamber.com. Thank you for your interest!
3 2018 Jackson County Industrial Trade Show Exhibitor & Sponsor Application Please return this form electronically or by mail with information that is typed. If you have not received receipt of your submission, please contact the Chamber within a week. EXHIBITOR BUSINESS INFORMATION Company Name: Contact Name & Title: Address: Cell/Phone: Company Physical Address: Company Mailing Address: City: State: ZIP Code: Fax: BOOTH & SPONSORSHIP INFORMATION Indoor Booth(s) ($500-Jackson County Chamber of Commerce Member Rate; $1,200: Non-Member; on standby) Outdoor Booth(s) ($200-Jackson County Chamber of Commerce Member Rate; $400: Non-Member) Yes! I would like to be a Gold Sponsor! ($5,000-Includes Two Indoor Booths & Outdoor Booth) Yes! I would like to be a Reception Sponsor! ($3,500-One Indoor Booth, One Wall Space Advertising) Yes! I would like to be a Silver Sponsor! ($2,500-One Indoor Booth & Outdoor Booth) Yes! I would like to be a Branding Sponsor! ($1,500-One Outdoor Booth, One Wall Space Advertising) Yes! I would like to be a Hospitality Sponsor! ($750-One Wall Space Advertising, Sign in Hospitality Room) Yes! I would like to reserve a Wall Space Promotion Space. ($100 for Chamber Members; $200: Non-Member) Call the Chamber for additional benefits of sponsorships including lunch tickets, wall space advertising and more! Banner sizes can vary but must be approved by the Chamber. Wall space advertising allows you to be featured on the indoor walls of the B.E. Mac McGinty Civic Center. CHAMBER MEMBERSHIP Please mark here if you would like to join: Yes! I would like to join! *One FREE Outdoor Booth with First Year of Membership* Please mark here if you are a Chamber member: Yes! I m a Chamber member. Please mark here if you would like additional information: Please send additional information. EXHIBIT STAFFING We need the name and address of each person who will be staffing your booth the day of the show. We will also add these contacts to our Jackson County Industrial Suppliers Association (ISA) list and Trade Show communication distribution. The names as submitted (can send separately) will go on the exhibitor name badges that will be supplied by the Jackson County Chamber of Commerce. Send contact names (to be printed) and addresses to Linda Johnson at JohnsonL@jcchamber.com. PAYMENT INFORMATION: (MUST BE PAID IN FULL BY JANUARY 31, 2018) Total Amount: Checks and credit cards are accepted. Select One: Visa or MasterCard Card Number: Exp. Date: Contact s Name for Payment: Contact s for Payment: SIGNATURE I authorize the process of payment for the reservation of my booth for the 29th Annual Jackson County Industrial Trade Show. By signing this I show that I have read and will comply with the Rules & Regulations and will provide a copy of these to each person staffing our exhibit space: Signature of Applicant: Date:
4 EXHIBITORS RULES & REGULATIONS ELIGIBILITY & DISCOUNTS: Exhibit spaces are available to companies who are industrial manufacturers or suppliers. Jackson County Chamber of Commerce members receive a discounted booth rate. SPONSORSHIP OPPORTUNITY: Companies have the opportunity to become a Gold ($5,000), Reception ($3,500), Silver ($2,500), Branding ($1,500) or Hospitality Room ($750) Sponsor. These sponsorship opportunities provide extra exposure to companies looking to showcase their business. Please contact the Jackson County Chamber of Commerce for further information. Exhibitors are also encouraged to provide door prizes to be awarded at the Trade Show to attendees and fellow exhibitors. EXHIBIT SPACE ASSIGNMENT: Assignment of booth spaces is at the discretion of the Trade Show Committee. The Committee reserves the right to rearrange assignments based on the best interest of the Trade Show. The Jackson County Chamber of Commerce reserves the right for final approval of all exhibitors booths and retains the right to reject items not in keeping with the general theme. No sales or orders can be made from the Trade Show exhibit booths. This rule is necessary for the Jackson County Chamber of Commerce to comply with regulations prescribed by the Internal Revenue Service for not-for-profit organizations. PAYMENT: Existing exhibitor booth fees must be paid in advance to the Jackson County Chamber of Commerce by January 31, DISPLAY SPECIFICATIONS: Each indoor booth is 10 X10 with a 10 foot back drape and a three foot side drape. There is an eight foot draped table, two chairs and one 7 X44 Name Only Identification Sign. Gold, Reception and Silver Sponsors also receive exhibit designation. No booth space will be allowed to extend beyond eight feet in height. Neither the Jackson County Chamber of Commerce nor the Jackson County Board of Supervisors will be responsible for items left in booths during or after the show. All items must be removed after the close of the show (close of show: 3/20/18 at 4:00 p.m.; dismantle by 3/20/18 at 6:00 p.m.). Displays cannot be shipped to the Civic Center prior to the move-in date. Convention Display Service, Inc. will handle all electricity and other booth accessories. They can be reached at (phone). They will offer electricity, carpet, additional tables, special signs, labor, booth cleaning and other services. To avoid delays, electricity should be ordered in advance. EXHIBIT STAFFING & REGISTRATION: Conduct of all persons connected with the exhibits and Trade Show officials must be of the highest professional standards at all times. Exhibitors must be in their respective exhibit areas no later than 9:45 a.m. the day of the Trade Show. Doors open to the public at 10 a.m., and the Ribbon Cutting will be held at 9 a.m. HOSPITALITY: No alcoholic beverages of any nature can be sold or consumed in the exhibit center the day of the trade show. An Exhibitors & VIP Kickoff Reception (open exclusively to exhibitors, sponsors, Chamber Board of Directors, invited guests and Trade Show committee) will be held the night before, March 19, from 5:00 to 7:00 p.m. in the pavillion. Please note that the day of the show there will be an Exhibitors Hospitality Room (to the left of the registration entrance). Snacks will be available in this room for exhibitors. Lunch can be purchased the day of the show at the Civic Center from 11 a.m. to 2 p.m. (to the right of the registration entrance). ATTENDANCE: This event is open to other business representatives. Admit One cards will be made available electronically for distribution to exhibitors customers and invitees. SETUP & DISMANTLING: Exhibitors may begin setting up exhibits at 3 p.m. on Monday, March 19. All exhibits must be ready by 9:30 a.m. on Tuesday, March 20. Exhibitors must not begin dismantling their displays until the close of the show on Tuesday, March 20, at 4:00 p.m. All exhibits must be completely dismantled by 6 p.m. on March 20. All exhibitors must comply with this. REFUND POLICY: All cancellations must be in writing to the Jackson County Chamber of Commerce, P.O. Box 480, Pascagoula, MS , by Friday, February 9, ADMISSION: Each person attending the Trade Show is required to register to receive a name tag (see Exhibitor Registration Form ). No one under the age of 18 is permitted to enter the Trade Show. Non-exhibiting firms or individuals cannot solicit or distribute literature during the event. This is to protect the interest of the exhibitors. Please report any violations to a member of the Trade Show Committee. SECURITY: Security is provided; however, organizations sponsoring the Trade Show are not responsible for the safety of any booth, its contents and personnel. All exhibitors expressly agree to hold harmless and indemnify the Jackson County Chamber of Commerce and the Jackson County Board of Supervisors against any and all claims, real or asserted, arising from participation in the 29th Annual Jackson County Industrial Trade Show. Exhibitors are requested to maintain necessary liability insurance. Security will be provided the night before the show (5:00 p.m. to 8 a.m.). TRADE SHOW DETAILS: The Ribbon Cutting ceremony will be held the day of the Trade Show, March 20, at 9:00 a.m. in the Fair Hall next to the Civic Center. Pictures were provided by Chevron Pascagoula Refinery, Ingalls Shipbuilding and Mississippi Power.
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