SPONSORSHIP BROCHURE

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1 SPONSORSHIP BROCHURE

2 TABLE OF CONTENTS 03 Welcome introduction 04 General presentation 05 Why become a sponsor? 06 Major Partnerships 08 Opportunities available to major partners only 10 Exhibition packages 12 Additional opportunities 13 Promotion and branding opportunities 2 I SPONSORSHIP BROCHURE

3 WELCOME INTRODUCTION Serge Bernasconi Chief Executive Officer MedTech Europe Dear partners, I m pleased to announce that The MedTech Forum enters a new era in 2018! At MedTech Europe, the voice of the in vitro diagnostics (IVD) and medical devices (MD) industry in Europe, we are reshaping our annual Forum with the ambition to make it THE European medical technology event to be at or to be seen at for anyone involved in or with medical technology in Europe. We also have the objective over the years to multiply by 5 the current number of participants. We will gradually enlarge the program to address a greater variety of topics: from very specialised to very general and from very specific to global, but always with a multi stakeholders approach. We will also increase the target audience to a broader representation of our industry (which in total employs 650,000 people in Europe), patients, hospital representatives, service providers, suppliers, scientific societies, national associations, policy-makers, Notified Bodies, consultants, authorities, etc and we will create opportunities for SMEs, startups and investors. Last but not least, we will agglomerate over the years several of MedTech Europe events together. To achieve our goals, we are working with a new partner Europa Organisation of well-known and innovative experts in congress organization and development. Together with them, our sponsors, our supporters and the media, we will bring The MedTech Forum to the next level. MedTech Europe will ensure that your investment brings you the best outcome you are looking for. See you in Brussels on January 2018 SPONSORSHIP BROCHURE I 3

4 GENERAL INFORMATION New dates January 2018 Tuesday 23 MedTech Europe s Working Groups (members only) Wednesday 24 + Thursday 25 The MedTech Forum New venue The Egg Rue Bara 175, 1070 Brussels, Belgium Exhibition, networking and conferences all on the same level G rand hall Exhibition and networking area R estaurant C onference Room 1 P lenary Room C onference Room 2 R eception R iverside 4 I SPONSORSHIP BROCHURE

5 WHY BECOME A SPONSOR? MedTech Europe will organise The MedTech Forum Bringing HealthTech stakeholders together in Europe on January 2018 at the Egg (Brussels). For its 10th anniversary, the forum will be entirely renewed. What can you expect? 650+ representatives of the HealthTech community. The new structure of the Forum will attract a broader audience covering industry, policy-makers, patients, hospitals, startups, investors, press and more. A new structure of the programme, including brand new Sponsored Sessions designed to best highlight the know-how of your organization. 8 hours of daily non-stop visibility in our revisited exhibition area located right outside the conference rooms. Interested in learning more? Our sponsorship packages offer you a wide range of opportunities adapted to your needs and the level of visibility that you want to reach. Our Sponsorship Team is available for any questions you may have. Also, in addition to existing packages, tailor-made partnerships can be created to adapt to your specific strategy and goals, whether looking for a high level of visibility before and during the conference or targeting a specific audience. SPONSORSHIP BROCHURE I 5

6 MAJOR PARTNERSHIPS A balanced mix of visibility, exhibition and networking opportunities before, during and after the event You get: Your logo included in the conference materials (website, on-site signage, programme booklet, app, post event report ) FULL VISIBILITY 4 OPTIONS: Platinum - Gold - Silver - Bronze PRICES RANGE: from 10,000* to 27,500* Free tickets to attend the full conference An exhibition booth NEW Check out the detail of opportunities available to main partners on the following page. Major partnerships can be adapted to your specific needs and goals, just let us know what you need. * VAT to be added if applicable 6 I SPONSORSHIP BROCHURE

7 PLATINUM GOLD SILVER BRONZE REGISTRATION Complimentary registrations for all days EXHIBITION Exhibit space 18 sqm 18 sqm 12 sqm 12 sqm NEW Priority selection of space location #1 #2 #3 #4 NEW VISIBILITY Logo in Conference Programme Prominent logo Medium logo Small logo Small logo Logo on conference website Prominent logo and link to sponsor website Medium logo and link to sponsor website Small logo and link to sponsor website Small logo and link to sponsor website Logo in MedTech Forum Smartphone app Company profile in the conference website and app Yes Yes Yes Yes Yes Yes Yes Yes NEW On-site signage Prominent logo Medium logo Small logo Small logo Logo on event materials 1 Prominent logo n/a n/a n/a Promotional material in delegate bags 1 publication n/a n/a n/a Promotional material in delegate bags Your branded USB stick Your branded USB stick Your branded USB stick n/a Promotional material on information shelves (max 100 copies) 3 publications 2 publications 2 publications 1 publication Logo in post-event PDF publication (sent to all participants) 1 full-page advertisement + prominent logo 1 half-page advertisement + medium logo 1 quarter-page advertisement + small logo Small logo NETWORKING OPPORTUNITY Scan reader to get at the end of the congress the details of the participants coming on your stand Yes Yes Yes Yes NEW PRICE* 27,500 20,000 15,000 10,000 1 Badges and other materials offered to all participants in the conference bag. * VAT to be added if applicable SPONSORSHIP BROCHURE I 7

8 OPPORTUNITIES AVAILABLE TO MAJOR PARTNERS ONLY NEW Only PLATINUM, GOLD or SILVER partners are eligible to book a Sponsored Session or can sponsor a specific session. The Sponsored Session offers you and your organisation the perfect opportunity to reach delegates of The MedTech Forum looking for expertise in your field of activity. The MedTech Forum provides you with a platform where you can bring together your customers current and prospectives as well as all the healthtech community. Sponsored Session 12,500* 1 You want to be part of the programme and share your perspective on a topic of your choice. VISIBILITY & PROGRAMME 2 OPTIONS: Sponsored Session or Sponsorship of specific session PRICE: 12,500* 45 session in a dedicated room (max. 100 pax) Choice of topic and speakers (submitted to acceptance of Programme Committee) Title and speakers listed as sponsored session on the conference programme, website and smartphone app (title and description of the session to be provided by the sponsor) List and contacts of the participants of the sponsored session (a hand held badge reader will be supplied to the sponsor to identify and collect info about visitors to its sponsored session) Specific on-site signage for the sponsored session Logo in conference programme, on website and on screen in the session room Possibility to leave your flyers on the chairs Promotion of sponsored session in one of the conference eblast (content to be provided by sponsor) Promotional toolkit to advertise the event directly to your organisation s customers Only 6 available slots for sponsored sessions * VAT to be added if applicable 1 Only available to PLATINUM, GOLD and SILVER partners 8 I SPONSORSHIP BROCHURE

9 OPPORTUNITIES AVAILABLE TO MAJOR PARTNERS ONLY Sponsorship of a specific session 12,500* 1 You want to be part of the programme but you do not have a specific topic in mind. The MedTech Forum also proposes parallel sessions/ workshops whose topics are selected by the Programme Committee. You have the opportunity to become the official partner of such a specific session that matches your domain of expertise, Logo in conference programme 1 ticket for the entire conference Logo on conference website Logo on screen in the session room Possibility to leave flyers of the sponsor on the chairs Possibility to take part in the session as a moderator and/ or speaker (subject to acceptance of the Programme Committee) A badge reader will be provided to the sponsor to scan people entering the session room The Belgian Minister of Social Affairs and Health attended the MedTech Forum 2016 SPONSORSHIP BROCHURE I 9

10 EXHIBITION PACKAGES VISIBILITY & NETWORKING 3 OPTIONS: Exhibitor, Startup or Collective PRICES RANGE: 1,500* 4,900* and more Booth exhibitor Visibility Exhibition space (6 sqm, 1 table, 2 chairs, 1 upright company sign) Yes Complimentary registrations for all days 2 Logo in conference programme Small logo Logo on conference website Small logo PRICE 4,900* Booth exhibitor Startup Exhibition space (4 sqm, 1 table, 2 chairs, 1 table top company sign) Yes Complimentary registrations for all days 1 Logo in conference programme Small logo Logo on conference website Small logo PRICE 1,500* Collective participation Collective pavilions can be set up to represent a country, a region or a cluster. More information on request. * VAT to be added if applicable 10 I SPONSORSHIP BROCHURE

11 Exhibition Floor Plan Upon receipt of your order form and 50 % deposit, you will receive the exhibition floor plan to choose your location, on a first-come, first-served basis. Please note that while our PLATINUM, GOLD, SILVER and BRONZE partners will be given priority to placement within the exhibition, early commitment will ensure optimum visibility to your company. Technical Exhibition Guide Other booth amenities such as electricity, internet access, extra furniture, etc. can be ordered at a later stage. An exhaustive technical exhibition guide will be sent by Europa Organisation. GRAND HALL 860 SQM TEMPORARY FLOOR PLAN Catering Catering B A R A S T R E E T BLACK CURTAIN EXHIBITION AND NETWORKING CONFERENCE ROOM m2-150 persons RECEPTION PLENARY PLENARY CONFERENCE ROOM m2-900 persons 310 m2-350 persons SPONSORSHIP BROCHURE I 11

12 ADDITIONAL OPPORTUNITIES Networking area and mobile app sponsorship 15, 000* Want to be part of the one-on-one discussions? In the same area as the exhibition will be the networking lounge where participants will be able to hold face-toface meetings. Together with the app, the lounge provides additional networking opportunities. By sponsoring the networking area and the conference app, you get: Free tickets for the full conference Your organisation material displayed in the networking corner Your logo on conference materials and channels (website, programme, ) Complimentary registrations for all days 4 VISIBILITY Logo in conference programme (inserted in programme section dedicated to networking activities) Logo on conference website (inserted in programme section dedicated to networking activities) On-site signage on the networking tables On-site promotional material (sponsors own material: mints, pens, paper, etc) to be displayed on the networking tables Promotional material on information shelves (max. 100 copies) Logo in post-event PDF publication (sent to all participants) Logo b/w in front page of menu of the app Yes Yes Medium logo Yes 2 publications Medium logo Yes Networking meeting room 5,000* In case you are looking for a more exclusive meeting space dedicated to small groups, meeting rooms will be made available during the conference. A dedicated room (10 pax) On-site signage with logo of sponsor Available during the entire two-day conference * VAT to be added if applicable 12 I SPONSORSHIP BROCHURE Welcome cocktail or networking cocktail sponsorship 15,000* each 2 cocktails will be organised to gather all participants: 1 welcome cocktail on Tuesday 23 January 1 networking cocktail on Wednesday 24 January These events represent a great opportunity to benefit from full visibility and attention during one evening. 2 complimentary registrations for all days Logo in conference programme Logo on conference website On-site promotion material Small logo in post event conference PDF publication 5 short speech in introduction of the cocktail This is an exclusive sponsorship: only one sponsor is allowed for each cocktail

13 PROMOTION AND BRANDING OPPORTUNITIES Delegate bag promotional insert 2,000 Have a direct contact with every single participant by inserting your advertising in the delegate conference bags (about 500). The final document for the conference bags insertion must be supplied by sponsor (A4 or A5 size flyer or leaflet) in due time (deadlines communicated separately). Conference badge lanyards 4,500 1 Your logo will be printed in a highly visible way on the badge-holding lanyards, worn all throughout the congress. ing campaign 2,500 Reach out to the pre-registered participants of the Conference, before and during the Forum to inform them of your presence and keep in touch after the event, to prolong the learning experience. Delegate bags 10,000 1 Your logo will be exclusively shown on the delegate conference bags, used all throughout the congress. Pens and notepads 1,500 Your pens and notepads will be distributed and placed directly in the delegate bags. 1 Only available to PLATINUM, GOLD or SILVER partners SPONSORSHIP BROCHURE I 13

14 NOTES 14 I SPONSORSHIP BROCHURE

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16 Sponsorship Team Nathalie Dugue-Perez Dir sponsorship@themedtechforum.eu Christopher Breyel Dir c.breyel@medtecheurope.org