SPONSOR/EXHIBITOR TOOLKIT

Transcription

1 The National Association of Professional Background Screeners offers you the opportunity to present your products and services to an audience of screening professionals from across the world. This toolkit contains everything you need to get the most from your conference exhibit space and sponsorship. SPONSORSHIP LEVEL BENEFITS Diamond $12,000 Platinum $9,000 Gold $7,000 Silver $4,000 Points earned Logo on conference website & promos Listing in the conference program with medallion indicating level of sponsorship Logo included in sponsor module of conference mobile app Bronze $2,000 Sponsor ribbons to wear during conference One bag stuffer included in attendee bag Logo in post-conference Thursday Letter and Journal Electronic pre and post-attendee lists w/ contact information Complimentary registration(s) for booth staff Complimentary ad in the conference program Speaking opportunity during conference 4 comp Full page Company overview at Opening Event 3 comp Full page Company overview at Closing Event 2 comp 1/2 page Introduction of General Session Speaker 1 comp 1/2 page Introduction of Break-out Session Speaker Logo on sign at sponsored event (see above) Logo included on sponsored session presentation Logo on conference signage Hotel room upgrade for one company representative Adhesive decals on exhibit floor leading to booth Featured on Exhibit Hall Bingo card for additional prizes Stage Banner Entry Tower Social Media Wall 1 comp 1/3 page

2 EXHIBIT BOOTHS & PACKAGES Exhibitor Booth Package (5 points earned) $2,400 Includes 10 x 10 booth, one complimentary registration for company personnel, listing on conference website, listing and description in printed program, electronic attendee lists, inclusion of gift in attendee bag and 50% discount on any ad in conference program. Exhibitor Booth (4 points earned per booth) $1,750 Includes 10 x 10 booth, one complimentary registration for company personnel, listing on conference website, listing and description in printed program. Virtual Booth Package (5 points earned) $2,400 Includes one complimentary registration for company personnel, listing on conference website, contact information and description in printed program, electronic attendee lists, inclusion of gift in attendee bag and 50% discount on any ad in conference program. Virtual Booth Only (4 points earned per booth) $1,750 Includes one complimentary registration for company personnel, listing on conference website, contact information and description in printed program. VENDOR DEMOS Vendor Demo (2 points earned) $1,000 Eight 20-minute timeslots during the lunch exhibit hours (four on Monday and four on Tuesday) are available for vendor demonstrations held on the exhibit floor. Sponsors are able to demonstrate their company's products or services. Signage and audio visual equipment will be provided. ADDITIONAL SPONSORSHIPS Tote Bags (12 points earned) $6,000 Tote bags imprinted with sponsor logo. Lanyards (10 points earned) $5,000 Name tag neck wallets imprinted with sponsor logo. Hotel Keycards (9 points earned) $4,500 Sponsor graphic appears on front of the card and NAPBS message printed on back. Artwork must be approved in advance. NAPBS makes every effort to ensure all attendees at the host hotel receive the sponsored keycard but is not responsible for the hotel s mistakes. Game Room (8 points earned) $4,000 Sign at the Game Room where NAPBS will provide an arcade type atmosphere with at least four games. Sponsor can provide additional games subject to NAPBS approval. Hotel Room Drop (7 points earned) $3,500 Sponsor can provide gift bag/item for a room drop at the host hotel. Sponsor to provide the items. Registration Area (7 points earned) $3,500 Sponsor logo to be displayed on signage at registration desk. Mobile App (6 points earned) $3,000 Sponsor artwork on header banner of mobile app. Sponsor recognized when mobile app is publicized. Customized password referencing the sponsor. Wireless Internet (6 points earned) $3,000 Customized password referencing the sponsor, if available. Sponsor logo on table tents throughout the meeting space housing log-in info/instructions. Headshots (6 points earned) $3,000 Sign at station where photographer will take headshots. Sponsor messaging/logo on distribution method for images. Exhibit Reception Bar (5 points earned) $2,500 Signs at each bar at the event. Sponsor may supply table tent cards and printed materials to place on all dining tables and display pop-up banners (77 x 35 max) during the sponsored event only. Sponsor may provide specialty glassware (or plastic), napkins and plates to be used during the sponsored event. Networking Reception (5 points earned) $2,500 Signage at the Sunday night Networking Session prior to the Opening Ceremony. Sponsor may supply table tent cards and printed materials to place on all dining tables and display pop-up banners (77 x 35 max) during the sponsored event only. Sponsor may provide specialty glassware (or plastic), napkins and plates to be used during the sponsored event. Lunch in Exhibit Hall (4 points earned) $2,000 Sign at the event. Sponsor may supply table tent cards and printed materials to place on all dining tables in the Exhibit Hall and display pop-up banners (77 x 35 max) during the sponsored event only. Co-sponsorship (two per lunch). ADDITIONAL OPTIONS ON FOLLOWING PAGE *Non-members add $1,500 to all booths and sponsorships.

3 ADDITIONAL SPONSORSHIPS Water Stations (4 points earned) $2,000 Sign displayed at each water station. Sponsor to provide reusable water bottles or cups with company logo. Board Meeting Room (3 points earned) $1,500 Recognition sign at the board meeting and room throughout the conference. Breakfast in Exhibit Hall (3 points earned) $1,500 Sign at the event. Sponsor may supply table tent cards and printed materials to place on all dining tables in the Exhibit Hall and display pop-up banners (77 x 35 max) during the sponsored event only. Co-sponsorship (two per breakfast). Coffee Breaks (2 points earned) $1,000 Sign displayed during a morning or afternoon break. Logo in Conference Program (2 points earned) $1,000 Logo printed on the notes pages in the program. Social Media Wall (1 point earned) $500 Logo posted on social media wall hosted in the mobile app and displayed prior to the general sessions. Co-sponsorship. Attendee Bag Stuffers (0 points earned) $500 Include a gift in the attendee bag (one bag stuffer per attendee bag). No flyers, pamphlets or folders allowed. Pre-and Post-Registration Lists (0 points earned) $500 Four electronic registration lists sent prior to the conference on a pre-determined schedule, plus a final attendee list after the conference. Includes contact information. This does not include information for attendees who opted out of receipt of sponsor s. BYOI - Bring Your Own Idea (points and cost TBD) Bring us your idea for consideration! *Non-members add $1,500 to all booths and sponsorships. LOGO SPECIFICATIONS Logos must be 225 x 60 pixels. Each logo change-out is $25, which will be invoiced at time of change-out and due immediately upon receipt. PROGRAM AD SPECIFICATIONS Full-Page Ad - 5 (W) x 7.5 (H) Half-Page Ad - 5 (W) x 3.75 (H) Third-Page Ad - 5 (W) x 2.5 (H) All ads to be included in program must be in.eps format and received no later than Sept. 7. ATTENDEE BAG STUFFER INSTRUCTIONS Bag stuffers are complimentary for Diamond, Platinum, Gold, Silver and Bronze Level sponsors and those who purchased booth packages. The ability to provide a bag stuffer can also be purchased for $500. Sponsors must provide their own bag stuffers. Bag stuffers must be promotional gifts and cannot be paper, brochures, fliers or pamphlets. Only one bag stuffer per attendee bag. Bag stuffers must be received at the advanced shipping warehouse no later than close of business on Wednesday, Oct. 3. Late arrivals will not be included in the bags. All items must be fully assembled and labeled properly. Further instruction will come from NAPBS staff. DEADLINES Logo for digital use (maximum 225 x 60 pixels,.jpg or.gif) Immediately Payment due Within two weeks from receipt of form Final day to submit sponsorship Friday, Sept. 7, 2018 Program ads due (.eps) Friday, Sept. 7, 2018 Logo due for printed conference program (.eps) Friday, Sept. 7, 2018 Bag stuffers due to advanced shipping warehouse COB, Wednesday, Oct. 3, 2018

4 SPONSOR/EXHIBITOR FORM Company: Contact: Address: City/State/Zip: Phone: Fax: EXHIBIT OPTIONS 10x10 Booth Package $2,400 SOLD OUT 10x10 Booth Only $1,750 SOLD OUT Virtual Booth Package $2,400 Virtual Booth Only $1,750 SPONSORSHIP LEVELS Diamond Level $12,000 SOLD OUT Platinum Level $9,000 SOLD OUT Gold Level $7,000 SOLD OUT Silver Level $4,000 (8 available) Bronze Level $2,000 ADDITIONAL OPPORTUNITIES Tote Bags $6,000 SOLD OUT Lanyards $5,000 SOLD OUT Hotel Keycards $4,500 SOLD OUT Game Room $4,000 SOLD OUT Hotel Room Drop $3,500 Registration Area $3,500 SOLD OUT Mobile App $3,000 SOLD OUT Wireless Internet $3,000 SOLD OUT Headshots $3,000 SOLD OUT Sunday Night Exhibit Reception Bar $2,500 SOLD OUT Monday Night Exhibit Reception Bar $2,500 SOLD OUT Networking Reception $2,500 SOLD OUT Monday Lunch in Exhibit Hall $2,000 SOLD OUT Tuesday Lunch in Exhibit Hall $2,000 SOLD OUT Water Stations $2,000 SOLD OUT Board of Directors Meeting Room $1,500 SOLD OUT Monday Breakfast in Exhibit Hall $1,500 SOLD OUT Tuesday Breakfast in Exhibit Hall $1,500 SOLD OUT Monday Coffee Breaks $1,000 SOLD OUT Tuesday Coffee Breaks $1,000 SOLD OUT Logo on Program Notes Pages $1,000 SOLD OUT Social Media Wall $500 Bag Stuffers $500 Electronic Files of Pre- & Post-Attendee Lists $500 VENDOR DEMOS Monday Vendor Demo $1,000 SOLD OUT Timeslot #1 Timeslot #2 Timeslot #3 Timeslot #4 Tuesday Vendor Demo $1,000 Timeslot #1 Timeslot #2 Timeslot #3 Timeslot #4 *Non-members add $1,500 to sponsorship and booth prices.* TOTAL AMOUNT: All booth space and sponsorships will be released if full payment is not received within 60 days of receipt of form. Payment Information Check # Make checks payable: NAPBS, 110 Horizon Drive, Ste. 210, Raleigh, NC AMEX Visa MasterCard Discover Card #: Exp. Date: Sec. Code: Name of Card: Billing Zip Code: Authorized Signature: Total Charged: By signing this contract, you are agreeing to the rules and regulations as stated in the toolkit.

5 RULES & REGULATIONS Exhibit Hours Booth exhibitors will be allowed on the floor during non-scheduled exhibitor hours. Exhibit set-up time will be announced closer to the conference. Displays/demos/handouts are prohibited by Virtual Exhibitors within the exhibit and pre-exhibit areas. Liability Neither the Management, their affiliates, their staffs, other employees thereof; the conference hotel, nor its representatives or employees; Carolina Tradeshow Decorators, nor its representatives or employees, will be held responsible for any injury, loss or damage that may occur to the Exhibitor, or the Exhibitor s employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the exhibit contract, and the Exhibitor signing this contract expressly releases all of the aforesaid from and agrees to indemnify each of them against any and all claims for such loss, damage or injury. Uncontrollable Liabilities In case the premises to be used by the Exhibitor shall be destroyed by fire or the elements, or by any other cause, or in case any other circumstances shall make it impossible for Management to permit the said premises to be occupied by the said Exhibitor for use herein specified, then and thereupon this agreement shall terminate. Except for this assumption of risk by the Exhibitor, booth rental would be substantially greater. In consideration of the lesser payment agreed upon, the Exhibitor shall and hereby does waive any claim for damages or compensation. It is agreed that Management reserves the right to retain such part of the payments made by Exhibitors for the booth space as would be necessary to cover all expenses incurred by Management incidental to the opening of the exhibit up to the time of any cancellation. Displays No goods or equipment may be displayed in the exhibit hall except within the limits of the exhibit space contracted for with the Management and assigned to the Exhibitor. All music is strictly prohibited on the exhibit floor. Models shall be attired only in conventional clothes and must be acceptable to the Director and in good taste for the event. No combustible decorations, such as crepe paper, tissue paper, cardboard or corrugated paper shall be used at any time. All decorations and booths must be of flame proofed materials. Any food items distributed at the exhibit space must be provided by the hotel or convention center. Solicitations or Demonstrations The taking of photographs or tape recordings by anyone in the exhibit hall is prohibited except in the case of official photographers, the news media or with the written consent of the Exhibitor in whose booth the photos or recordings are being made. The Management reserves the right to forbid the distribution of any souvenirs or other material which in its opinion may be objectionable. Exhibitors will not be permitted to use strolling entertainment or moving advertisements. Entertainment During Convention or Sanctioned Events Exhibitors expressly agree not to entertain during the official hours of the exhibit and other scheduled activities. This will prohibit Exhibitors from holding private functions for conference attendees during exhibit hours, educational programs and all social and recreational activities listed in the official conference program. Damage to Property of Others Any damage caused by the Exhibitor to the exhibit hall or to the property of other Exhibitors must be paid for in full by the Exhibitor or Exhibitors causing such damage. Contract for Assignment of Space Exhibitors and sponsors must file a written Exhibitor & Sponsor Form with the Management. If securing exhibits/sponsorships during the previous conference, companies must place a deposit of 50 percent upon selection. The 50 percent deposit is non refundable. Full payment for the exhibit space must be received 60 days after the contract is received. Any booths or sponsorships that are not paid in full after 60 days will be released for sale. Companies who request booth space or sponsorships following the previous conference must submit full payment to secure the space. Exhibit space cannot be occupied if there is any outstanding balance due on said space. Exhibit booths are refundable, minus a 15% cancellation fee, only if management is able to resell the space. There are no refunds on sponsorships.