2016 Sponsor and Exhibitor Prospectus

Transcription

1 016 Sponsor and Exhibitor Prospectus

2 Expand YOUR REACH. BUILD Relationships. Become an IAHSS Sponsor! Gain significant exposure to thousands of healthcare security and safety professionals, thought leaders and decision makers through IAHSS unique and exclusive sponsorship offerings. Whether you are seeking brand recognition, lead generation or customer engagement, you will find a wide variety of opportunities to engage IAHSS members that will work for your company s specific needs. ENGAGE WITH THE IAHSS community AND GAIN BRAND AWARENESS year-round. JOIN US AT THE 016 IAHSS Annual C onference & Exhibition IN CHARLOTTE, NC MAY -5TH. Our sponsorship packages allow you to customize when and how you want to engage the IAHSS community. We also offer a la carte sponsorship opportunities that allow you to further enhance your sponsorship package, or to simply participate on a small scale, while you learn more about this vibrant community of leaders. All sponsorships help to further the mission of IAHSS. We appreciate your support and the role you play in advancing the healthcare security and safety industry and profession. TABLE OF CONTENTS Why Engage IAHSS Why Sponsor and Exhibit at AC&E 016 IAHSS Sponsor and Exhibitor Packages NASCAR Hall of Fame Exclusive Platinum Sponsorship Diamond Level Sponsorship Options & Descriptions Ruby Level Sponsorship Options & Descriptions Emerald Level Sponsorship Options & Descriptions A La Carte Sponsorship Opportunities IAHSS members ARE healthcare leaders AND decision makers Healthcare Security Directors, Managers and Supervisors Emergency Management Preparedness Directors, Managers and Coordinators Public Safety Directors and Managers Healthcare Facility Directors and Managers Safety Managers Consultants Investigators and other professionals healthcare security, safety and emergency management responsibilities.

3 Why engage IAHSS as a 016 Sponsor? Did you know... By the numbers... The International Association for Healthcare Security & Safety (IAHSS) is the only organization solely DEDICATED to professionals involved in managing and directing SECURITY AND SAFETY PROGRAMS in healthcare facilities. IAHSS is a PROFESSIONAL ASSOCIATION more than,000 MEMBERS comprised of security, law enforcement, safety, and emergency management individuals dedicated to the PROTECTION OF HEALTHCARE FACILITIES worldwide. In early 015, 8% of members classified the IAHSS Industry Guidelines as very important or essential and more than 75% of members find benefits such as journals, toolkits, certifications and face-to-face networking as very important or essential. Over 70% of members are healthcare practitioners at the management level or above. IAHSS members are leaders in more than 1300 hospitals in North America and beyond. IAHSS monthly electronic The BEAT newsletter has an average open rate of 40%. IAHSS website has over 8,000 users each month and is on a significant growth trend. Page views increased nearly 80% from March to August

4 Why Sponsor and Exhibit at the 016 AC&E? Join us in Charlotte, NC May -5, 016! * Exhibitor registrations include: Sunday Welcome reception Monday night NASCAR Hall of Fame Event Monday and Tuesday Breakfast and Lunch 4 The theme of the 016 Annual Conference & Exhibition (AC&E) is Your Road Map to Excellence in Healthcare Security and Safety, and it is the premier event for all healthcare security, safety and emergency management leaders. INTERACT AND ENGAGE WITH TOP INDUSTRY LEADERS AND DECISION MAKERS. ENHANCE YOUR COMPANY S BRAND AWARENESS WITH NEW POTENTIAL CUSTOMERS. REINFORCE RELATIONSHIPS WITH YOUR EXISTING CUSTOMERS. The AC&E exhibit and sponsorship opportunities are designed to give your company maximum exposure to key healthcare decision makers who will evaluate, purchase and recommend your product and/or services. Exhibitors are encouraged to join attendees at lunches, breaks and educational sessions to maximize your visibility. THE 015 IAHSS AC&E HAD MORE THAN 300 HEALTHCARE SECURITY AND SAFETY LEADERS FROM MORE THAN 5 HOSPITALS. 015 AC&E survey respondents said: " This was my first conference and I thoroughly enjoyed it. Great topics, good speakers and wonderful networking. Event was well organized and professional. Thank you!!" " The quality level of the speakers was phenomenal. Great exhibitors new technology and information. Good representation of products and services for our industry. To learn more, visit Education sessions All exhibitor personnel are required to register and must display their registration badge at all times. A maximum of two () additional discounted exhibitor personnel registrations may be purchased by any single company for $350 per person after your sponsorship or exhibit purchase has been confirmed. Additional registrations may be purchased at the full attendee registration rate ($ ). The Tuesday Awards Banquet is not included in the exhibitor personnel registration, but tickets may be purchased for $100 each. Sunday, May 5:00pm 6:30 pm Monday, May 3 7:00am 8:00am 10:00am 10:30am 11:30am 1:30pm 3:30pm - 4:00 pm Tuesday, May 4 10:00am 10:30am 1:00pm 1:00pm 7 Hours of Dedicated Exhibit Time DEDICATED EXHIBIT HALL HOURS* * Schedule subject to change Welcome Reception / Exhibit Hall opens Networking Breakfast / Exhibit Hall opens Coffee Break Networking Lunch Coffee Break Coffee Break / Exhibit Hall opens Networking Lunch [1:00pm Exhibit Hall closes]

5 016 IAHSS Sponsor and Exhibitor Packages * Exhibitor registrations include: Sunday Welcome reception, Monday night NASCAR Hall of Fame networking event, Monday and Tuesday Breakfast and Lunch, and education sessions. Benefit Description Platinum Package $0,000 Gold Package $16,000 Silver Package $9,000 Bronze Package $5,000 AC&E Exhibitor $1,800 Hall of Fame Exclusive Sponsorship Diamond Level Options Included in Package ** Ruby Level Options Included in Package ** Emerald Level Options Included in Package ** Company Logo on all 016 IAHSS Pulse s *** Company Logo on all 016 IAHSS The BEAT e-newsletters*** 016 AC&E Exhibit Booth # Exhibitor Registrations * Recognition on AC&E Website 8x0 7 8x0 6 8x10 4 8x10 8x10 1 ** See more detailed descriptions of each sponsorship option on pages 6-9. Any option a maximum number will be handled on a first come, first served basis. *** Inclusion in 016 Pulse and The BEAT s will begin 10 business days after sponsorship payment and file has been received. Exhibitor Listing in Conference Program Advertisement in on-site Conf. Program (subject to deadlines) fullpage fullpage 1/ page 1/4 page Company Logo on IAHSS Sponsor Webpage Vendor Marketplace Listing on IAHSS Website Right of first refusal for same package in 017 Diamond Level Options: ** Hotel Keycard sponsor (max 1) Conference Bag sponsor (max 1) Mobile App sponsor (max 1) 5 Keynote sponsor (max ) Custom pre-show (max 1) Emerald Level Options: ** 016 AC&E OPTIONS Breakfast Sponsor (max per) Break Sponsor (max 1 per) Passport to Prizes On-Screen Advertisement (max 4) GENERAL SPONSORSHIP OPTIONS 1 content article in The BEAT 1 advertisement in 1 issue of The BEAT 1 Tweet / Facebook promotion 1 Webinar Promotion Ruby Level Options: ** General Session sponsor Breakout Session sponsor Exhibitor Locator Map (max 5) Monday Lunch Sponsor (max 1) Tuesday Lunch Sponsor (max 1) Sunday Welcome Reception (max 1) Tuesday Evening Award Banquet (max 1)

6 Nascar Hall of Fame Exclusive P latinum Sponsorship 6 Our exclusive Hall of Fame platinum sponsorship, available to only one (1) sponsor, comes unprecedented recognition. The Monday night social event at the AC&E is incredibly well attended. The NASCAR Hall of Fame offers over 50 interactive games in the Great Hall and a NASCAR movie in the High Octane Theater. At the NASCAR Hall of Fame event on May 3, 016, your company, or personalized message, may be displayed on: A five screen panel in the Main Lobby A six screen panel in the Great Hall A 4 x 14 electronic billboard in the Great Hall A 8 x 15 electronic billboard on the exterior entrance of the building ( the IAHSS ) Two theater lobby screens The High Octane Theater screen during intermission Become the platinum sponsor and enjoy this opportunity to see your company in lights and treat IAHSS members to the best event of the year! (Additional details available upon request)

7 Diamond Level Options * (Gold Sponsors select options below) HOTEL KEYCARD CONFERENCE BAG Build brand awareness by featuring your, booth number, and/or message on the room key for the host hotel. Artwork is subject to approval by IAHSS and subject to deadline. Display your along the IAHSS (one color) on the conference bag provided to all attendees at registration, and give attendees the opportunity to take your brand home them. MOBILE APP For 016, attendees will be able to use a new mobile app immediate access to all conference information. The mobile app offers a significant marketing and engagement opportunity on-site attendees to display your or advertisement. CUSTOM PRE-SHOW IAHSS Annual Conference & Exhibition s generate over a 40% open rate on average. Get a step ahead by creating an exclusive expanded messaging that IAHSS will send to registered AC&E attendees. Your message may be a graphic advertisement or may include your, one photo, and messaging hyperlinks. MONDAY KEYNOTE SPEAKER SPONSOR The first keynote presentation is the best attended session at the event the most captivated audience. Your will be displayed, and you will have the opportunity to welcome and introduce the keynote speaker to the stage. TUESDAY KEYNOTE SPEAKER SPONSOR The first keynote presentation is the best attended session of the day the most captivated audience. Your will be displayed, and you will have the opportunity to welcome and introduce the keynote speaker to the stage. * Each of the Diamond level options are for the 016 IAHSS AC&E, and there is a maximum of one sponsor for each option. All will be handled on a first come, first served basis. Inclusion in the final on-site program is subject to deadlines. 7

8 Ruby Level Options * (Platinum, Gold and Silver Sponsors each select options below ) GENERAL SESSION SPONSOR (max 6) Hundreds of attendees enjoy each IAHSS AC&E general session presentation, and they are highlights of the program. As attendees take their seats for the general session your company will appear as the sponsor of the session, and your company will be verbally thanked during the introduction. Your company will also have recognition in the final on-site program as the session sponsor. BREAKOUT SESSION SPONSOR (max 1) New in 016, IAHSS AC&E attendees will have the opportunity to choose breakout sessions that are most interesting and applicable to them. In this smaller setting, you will have the opportunity to introduce the session as well as gain recognition on the opening slide and in the final on-site program as the session sponsor. EXHIBIT LOCATOR MAP (max 5) Attain prominent exposure as one of few companies to be highlighted your on a large map posted outside of the exhibit hall, making it easy for attendees to find your booth. LUNCH SPONSOR (max 1 per lunch) Gain brand exposure as the sponsor of either the Monday or the Tuesday lunch through signage as well as recognition in the final on-site program. SUNDAY EVENING WELCOME RECEPTION (max 1) Attract the attention of attendees early on at this wellattended networking event that kicks off the AC&E and the opening of the exhibit hall. Promote your brand through signage at the entrance and at various food and beverage stations, as well as in the final on-site program. TUESDAY EVENING AWARD BANQUET (max 1) Gain recognition during this high-class event in which members of the healthcare security and safety community are recognized for special achievements. Your brand will be promoted through signage as well as in the final on-site conference program, and you will be thanked by the event s host during the presentation. 8 * Each of the Ruby level options are for the 016 IAHSS AC&E. Any option a maximum number will be handled on a first come, first served basis. No one sponsor can select both the Welcome Recepton and the Award Banquet. Inclusion in the final on-site program is subject to deadlines.

9 Emerald Level Options * (Platinum, Gold, Silver and Bronze Sponsors each select options below ) GENERAL OPTIONS ONE (1) CONTENT ARTICLE IN THE BEAT Submit one article or white paper and your company for inclusion in one issue of the IAHSS monthly electronic newsletter the The BEAT. The BEAT has an incredible average open rate of over 40% and is a key benefit to membership to IAHSS. The content must demonstrate thought leadership applicable to healthcare security, safety or emergency management professionals and may not be promotional, salesoriented or focused on a specific product or service of the sponsor company. TWEET & FACEBOOK PROMOTION Social media coverage at its best! Benefit from an IAHSS Tweet and Facebook post (including a link to your company s website) reaching our loyal healthcare security and safety social media followers. Content of message subject to IAHSS approval. ONE (1) ADVERTISEMENT IN THE BEAT Grab this opportunity for maximum exposure among IAHSS members. Your and hyperlink, or tile ad, will be included in Sponsor column of one issue of the IAHSS monthly e-newsletter The BEAT. The ad must be submitted in.jpg format, and should be no larger than 15x15 max file size of 100kb. WEBINAR PROMOTION (Max 4) A well-attended webinar can position your company as an industry leader, while building brand awareness and generating qualified leads for you and your organization. The webinar should provide thought leadership content of interest to healthcare security, safety or emergency management professionals and should not be promotional, sales-oriented or focused on a specific product or service of the sponsor company. The sponsor will host the webinar through their own webinar tool and it must be free for all IAHSS members. IAHSS will promote the webinar through one (1) Pulse and one (1) notice in The BEAT. 016 ANNUAL CONFERENCE & EXHIBITION (AC&E) OPTIONS BREAKFAST SPONSOR (max per breakfast) Gain brand exposure as the sponsor of the Monday, Tuesday or Wednesday breakfast at the AC&E through signage as well as recognition in the final on-site conference program. recognition in the final on-site program as the session sponsor. BREAK SPONSOR (max 5) Take advantage of the opportunity to display your company on signage at various beverage and snack tables in the main exhibit hall on Monday or Tuesday of the AC&E. PASSPORT TO PRIZES Join in the best opportunity to increase traffic at your booth! Attendees are given a passport-style card their registration materials and collect stamps from the participating exhibitors for a chance to win a prize. The prize drawing will take place Tuesday at 1pm during the AGM meeting immediately following the close of the exhibit hall. Each participating company must provide a prize valued at $100 or more. (Participating exhibitors are required to provide a stamp to any attendee requesting one out an obligation to listen to a sales presentation.) ON-SCREEN ADVERTISEMENT (max 4) Promote your company on-site an advertisement on the large screens in the main ballroom. Attendees will watch engaging slides prior to, and in between, general sessions. Your advertisement will be viewed at least five times before each general session. (Ads must be submitted as PowerPoint slides.) 9 * Any option a maximum number will be handled on a first come, first served basis. Inclusion in the final on-site AC&E program is subject to deadlines.

10 016 A La Carte General Sponsorship Opportunities* $3, Research Survey (max ) Capture the knowledge and experience of the most sought after healthcare security and safety leaders and develop a maximum twenty (0) question custom research survey which IAHSS will develop and distribute to members via two () Pulse s including the company. IAHSS will export the data to the sponsor company for analysis. The sponsor will develop a report summary the company that will be ed to all IAHSS members, and available to the general public. Content is subject to approval by IAHSS. $, Journal Insert (max ) Include a one (1) page insert (provided by sponsor) one (1) issue of the printed IAHSS Journal of Healthcare Protection Management mailing that is delivered to all IAHSS Senior, Partner, and Life members twice per year. $1,000 + cost -- Direct Mailing (max ) Get your promotional material on the desk of over,000 healthcare security and safety practitioners by sponsoring a single direct mailing through IAHSS. Cost of material, postage and mailing will be charged to the sponsor. $1, Webinar Promotion (max 4) See page 9 for a full description. $ One (1) Advertisement in 1 issue of The BEAT e-newsletter $5, One (1) Advertisement in all 1 issues of The BEAT e-newsletter See page 9 for a full description. $ One (1) Content Article in The BEAT e-newsletter See page 9 for a full description. $ Tweet / Facebook Promotion See page 9 for a full description. $ Placement in the IAHSS Website Vendor Marketplace The IAHSS Vendor Marketplace is returning in 016 and will be redesigned to highlight important product and service providers to the growing number of healthcare security, safety and emergency management professionals that visit our website regularly. Your listing will remain active for all of 016 and will include your company name, primary contact information, and a brief description of your product and service offerings. Visit for updates on availability of sponsorships and conference details. For more information, or to purchase an IAHSS Sponsorship package, contact the IAHSS HQ office at or info@iahss.org For more information regarding the 016 AC&E exhibit booths and exhibitor registrations contact IAHSS Exhibit Management at or exhibits@iahss.org 10

11 016 A La Carte AC&E Sponsorship Opportunities* $3, NASCAR Pit Crew (max 1) Be the first to sponsor the simulated Pit Crew Challenge the most popular interactive event at the NASCAR Hall of Fame Monday night social event at the 016 AC&E. Guests compete in teams for the fastest time. Your company will be displayed on a pop up banner or easel next to the pit crew challenge area. $3, NASCAR Simulator (max 1) Sponsor the NASCAR simulators your company on a full screen for all to see during the Monday night social event at the 016 AC&E. Up to thirteen guests race against one another in their own race car using the I-Racing software. The race is displayed LIVE onto a large screen for everyone in the great hall to see. $3, Lanyard & Badge Holder (max 1) Display your company s name throughout the event on every attendee at the AC&E. The lanyard and badge holder will be provided to each attendee at registration and be required for each attendee to wear during educational sessions and social events for the AC&E. $3, Hotel Room Drop (max 1) Get personal a room drop. Leave a treat, trinket or treasure branded your company or custom message for attendees to find in their rooms after a long day. Limited to one item, and size and weight restrictions may apply. $, Attendee Portraits (max 1) Give a boost to IAHSS members by inviting them to have a formal portrait taken by a professional photographer at the conference. Your company s will be on the flash drive that the attendee receives his/her picture, and your company will be recognized on signage promoting the photo area. Flash drives must be received by the photographer in advance and may require a minimum storage size. $1,500 Full Page Advertisement in 016 AC&E Program Final on-site programs will be distributed to all attendees at registration during the 016 AC&E. $750 Half Page Advertisement in 016 AC&E Program Final on-site programs will be distributed to all attendees at registration during the 016 AC&E. $4, Hotel Keycard (max 1) See page 7 for a full description. $, Conference Bag (max 1) See page 7 for a full description. $, Mobile App (max 1) See page 7 for full description $1, General Session Sponsor (max 6) See page 8 for a full description. $1, Breakout Session Sponsor (max 1) See page 8 for a full description. $500 Passport to Prizes See page 9 for a full description. $500 On-Screen Advertisement (max 4) See page 9 for a full description. $500 Exhibitor Locator Map (max 5) See page 8 for a full description. *All A la Carte Sponsorship Opportunities may be sold separately or as an add-on to any of the Sponsor or Exhibitor Packages, but they are all subject to availability. Any option a maximum number will be handled on a first come, first served basis 11

12 PLEASE VISIT FOR UPDATES ON AVAILABILITY OF SPONSORSHIPS AND CONFERENCE DETAILS. For more information, or to purchase an IAHSS Sponsorship package, contact the IAHSS HQ office at or For more information regarding the 016 AC&E exhibit booths and exhibitor registrations contact IAHSS Exhibit Management at or Your sponsorship and/or exhibit selections will be secured upon signed agreement of IAHSS terms and conditions. Payment must be received in 10 business days of signed agreement, and prior to May 13, 016, or your sponsorship selections and exhibit space will be released and available for others to secure. Don t miss out... 93% of 015 AC&E survey respondents indicated that they would recommend the IAHSS AC&E to a colleague or peer 96% indicated that they will likely attend next year's event in Charlotte! 016 Sponsor and Exhibitor Prospectus