Self-assessment checklist for poultry farming

Transcription

1 Self-assessment checklist for poultry farming supplementing the guidelines Agriculture Poultry Production and Breeding Poultry and the service package Laying Hen Farming You can use this checklist to document your self-assessment. Self-assessment is to be carried out at least once a year. The self-assessment checklist systematically records all QS requirements. The structure of the checklist corresponds to that of the Guideline Poultry Farming, where you can obtain detailed information on the relevant requirements. You can obtain the guidelines from your coordinator or download it free of charge from the internet: Guideline Poultry Production and Breeding Poultry and Guideline Laying Hen Farming. Business data Name of the business Street and house number Postcode and town QS location number (VVVO No.) and production scope Contact, legal representative [K.O.]criteria are requirements which have a particularly critical influence on food safety or the QS scheme. Please note that you can lose eligibility to deliver into the QS scheme if you do not satisfy the criteria! Date of self-assessment Signature Page 1 of 19

2 Criterion/Requirement Fulfilled Comments e. g. if not fulfilled/relevant Responsibilities of the livestock owner: The livestock owner is responsible for ensuring compliance with requirements of the guideline complete and correct documentation self-assessment adequate and timely implementation of corrective actions correct use of the QS certification mark, where appropriate The livestock owner must comply at all times with the requirements of the QS scheme and always be in a position to demonstrate compliance with said QS requirements. He must ensure that valid legal requirements (outside Germany comparable foreign legal rules) are satisfied in addition to the requirements of this guideline and the other applicable QS requirements (e. g. general rules and regulations, guideline for certification, monitoring programs). [K.O.]2.1.1 General company data Business details are on hand, incl. capacities/business units for livestock production (e. g. also relevant for antibiotics monitoring). For on-farm mixers: number of livestock spaces or feed quantity (e.g. storage capacity) is documented. Sketch or map of the company and location plan is on hand. Possibly changes were given to coordinator. Up-to date declaration of participation is on hand. Up-to date list (updated regularly once per calendar year) of personnel (caring for the animals) on hand (may be part of the emergency plan) Implementation and documentation of self-assessment All checklists and other self-assessment records where applicable (e.g. stall cards) are on hand. Self- Assessment regularly and at least once a year. self-assessments are kept for at least two years Corrective actions from the last audit are considered Fulfilment of initiated measures of the self-assessment Nonconformities from the last self-assessment have been rectified on time Incident and crisis management Paper of incident is on hand (recommended: QSpaper of incident). If staff is employed: responsible person has been appointed internally who can be reached if an incident occurs. Page 2 of 19

3 Criterion/Requirement Fulfilled Comments e. g. if not fulfilled/relevant Emergency plan (see sample form) must be present and clearly placed at a central place at every location and contains at least the following contact data: Contact person who is familiar with the situation at the company (e. g. family member, advisor) Attending veterinarian Technical emergency service (e.g. electrician) for heating, ventilation and feeding systems Operational purchases and incoming goods All goods received and all livestock farming services are documented (date, type, quantity, supplier), e. g. bills of delivery or invoices for: livestock Feeds and feed additives (recommended: proof of the charging number) Veterinary medicines Cleaning agents and disinfectants Services (e. g. livestock transport, use of mobile feed milling and mixing plants) [K.O.]3.1.2 Marking and identification of livestock All animals and flocks are clearly marked and identifiable. For cooped animals by: Delivery documents from the hatchery /poultry fattening breeder (location number/ company number) Delivery date Parent broods number (in case of purchase from hatchery) License plates of the transportation vehicle for chicks and rearing turkey Animals for slaughter are identifiable by the official certificate of the slaughter animal examination and official registration number of the transport vehicle. [K.O.]3.1.3 Origin and marketing Procurement of day-old chicks Chicken and turkey rearing: day-old chicks for rearing or fattening are procured exclusively from QS hatcheries. Suppliers eligibility to deliver is checked regularly via the QS database (scheme participant search: Bills of delivery/standard declaration (also possible in combination) on hand as a copy Page 3 of 19

4 Criterion/Requirement Records must be on hand showing the extended information on food safety (cf. Reg. (EU) No. 1337/2013). Regulations from the guideline regarding the correct classification of slaughter poultry with regard to the origin requirements are complied with. Breeding poultry Accompanying details of hatchery deliveries are satisfied (see guideline for details). Fulfilled Comments e. g. if not fulfilled/relevant [K.O.]3.1.4 Stock records Stock records are kept (see sample forms). Stall cards with the following data are kept Breeding poultry number of housed animals and the date of housing daily losses separated by dead and culled animals type of litter used outgoing animal numbers and dates. Records of laying performance are kept. [K.O.]3.2.1 Monitoring and care of livestock Animals wellbeing is checked regularly and at least each morning and evening through direct observation. The supply of air and condition of litter are checked at least once a day. Measures to improve foot pad health by litter quality (Chicken/turkey): Foot pad health is guaranteed by preventive measures. Abattoirs are to provide farmers with the monitoring results of foot pad lesions. [K.O.]3.2.2 General farming requirements Animals must always be offered suitable, modifiable and manipulable material (picking and scraping is possible; Broiler and Turkey: can take dust-baths). Farming form does not lead to avoidable health impairment or behavioural disorders. Animals are sufficiently protected against weather influences (e.g. free range or winter garden) Equipment for the illumination, ventilation and supply systems are checked at least daily. Page 4 of 19

5 Criterion/Requirement Defects at facilities and equipment are corrected immediately. Otherwise measures to protect the health and welfare of the animals are implemented. Poultry may not be exposed to direct electricity at no part of the occupied area. Fulfilled Comments e. g. if not fulfilled/relevant Broiler Records on the shed layout, floor type, information about ventilation, cooling and heating systems, as well as feeding systems, drinking facilities and their locations are present. A ventilation plan is kept, with exact details of air quality parameters (e.g. air flow) and details concerning the alarm and safety systems (e.g. emergency power units). Peking duck Litter is put down every day, twice a day prior to delivery. Breeding poultry Divided farming environment with quiet zones and feeding areas is on hand. No electricity in the common area of the animals. Exception: temporary on the basis of veterinary orders [K.O.]3.2.3 Handling sick and injured animals Rejected, aggressive, weak, sick or injured animals are separated (e.g. removed to the sick bay). A sick bay has been set up. A veterinarian is consulted if there is a suspicion of disease or epidemic within the flock. Sick animals are cared for properly and when appropriate a veterinarian is consulted immediately. The separated turkey can see fellow animals. Turkey and their breeding poultry: Sick bays maximum 45 kg per m². Non-treatable animals are stunned and killed without delay in accordance with the Animal Welfare Sacrifice Regulation (EU) N 1099/2009 in conjunction with prevailing national regulations and with regard to the five steps: Determination if culling is necessary Proper anaesthesia with appropriate methods Control of anaesthesia (success of anaesthesia) Immediate killing of the anaesthetised animal (with appropriate methods) Control of death entry Page 5 of 19

6 Criterion/Requirement written work instruction for animal welfare friendly stunning and killing of animals is on hand. Fulfilled Comments e. g. if not fulfilled/relevant [K.O.]3.2.4 Shed floor Floors can be effectively washed and disinfected Shed climate, temperature, noise pollution, ventilation Air circulation, dust levels, temperature, relative humidity, gas concentration in the air (see guideline for details) and noise pollution are kept at a level which does not harm the animals. No permanent or sudden noise. Chicken Room temperature adjusted to outside temperature. Ventilation systems in closed sheds are checked regularly (at least once a year) in every shed unit by qualified personnel. Proof of checks is on hand. Heat stress is avoided, excess humidity is drawn off. Air humidity of 70% is not exceeded within 48 hours at an outside temperature of below 10 C. Exchange of air: min 4.5 m 3 per hour per kg of total live weight of the animals in the shed. Ventilation checks reports for proper implementation and capacity of the ventilation system for every shed unit on hand Turkey Requirements to the shed temperature are complied with (details see guideline). Sufficient exchange of air in the areas where animals are kept (see guideline for details). Peking duck The temperature arrangement is dependent on the age of the poultries. For one to three-day old Peking ducklings: 30 C. Compliance with minimum ventilation rate is ensured with forced ventilation. Air circulation devices in open stalls in summer. Breeding poultry Specific ventilation requirements are complied with (see guideline for details. Page 6 of 19

7 3.2.6 Lighting Chicken Turkey Peking duck Sufficient daylight, otherwise sufficient artificial lighting. Artificial light in sheds is flicker-free (frequency 160 Hz). Lamps certificate or technical description of the lamps are on hand. When artificial lighting is required: light intensity is at least 20 lux For new buildings: light incident surfaces are at least 3 % of the shed floor area Uninterrupted periods of darkness (min. six hours) are guaranteed (seven days after housing to three days before slaughter). veterinary indication in the event of lighting restriction on hand Openings for the incidence of natural light are on hand with a total area equivalent to at least 3 % of the stall floor area (see guideline for details). Uninterrupted periods of darkness (eight hours) from the age of 21 days. Breeding poultry Specific lighting requirements are complied with (see guideline for details). [K.O.]3.2.7 Space allowances Chicken Turkey Animals have sufficient space to reach feed and water easily, to move around and behave as normal for the species. Max. 39 kg LW/m 2 Average weight < 1600 g: max. 35 kg LW/m 2 Max. 52 kg LW/m 2 for hens, max. 58 kg LW/m 2 for cocks, when participating in the animal welfare control programme Breeding poultry Specific space requirements are complied with (see guideline for details). Page 7 of 19

8 Peking duck Max. 20 kg LG/m 2 [K.O.]3.2.8 Alarm system With electrical ventilation, alarm system is on hand which activates in the event of a power cut and which operates independently of the power grid. Functionality of the alarm system is checked once a week Emergency power generator An emergency power generator is on hand if feeding and watering of livestock is not possible in the event of a power cut. A substitute system (e.g. emergency power generator) is on hand if it is not possible to supply livestock with air in the event of a power cut. Functionality of the emergency power generator is checked at the technically required intervals. Chicken/turkey Peking ducks: Every farm unit has access to an emergency power generator. Functionality of the emergency power generator is checked every week, at least every four weeks under full load. Check is documented, records are kept on file. If emergency power necessary: functionality of the emergency power generator is checked every week, at least every six weeks under full load Livestock transport Day-old chicks and breeding animals are delivered by QS-authorised livestock transport companies. When QS livestock is delivered it is verified that the transporter possesses an eligibility to deliver into the QS scheme. When QS livestock is delivered to the livestock company, it must be verified that the transporter possesses QS eligibility to deliver. All livestock transport companies with eligibility to deliver can be looked up in the database at (scheme participant search). QS Animals are transported to other agricultural businesses/abattoirs by QS-approved livestock transport companies. See Chapter 3.8 if own transport is used. Page 8 of 19

9 Transportability The suitability of animals for transport is checked prior to loading. Injured animals and animals with physiological weakness or pathological conditions are deemed to be not transportable. In case of doubt regarding the transportability, a veterinarian, who certifies the transportability, is consulted Requirements on loading and unloading equipment for poultry transport Injuries to animals are avoided. The safety of the animals is guaranteed. Suitable lighting during loading and unloading is ensured. [K.O.] Handling livestock during loading Personnel are trained and qualified and do not exercise any violence when handling. Animals are transported separately if necessary. Droving aids (guide boards/paddles) are only used in a manner which does not harm the animals. Electric prods are not used. Lighting intensity is sufficient when moving animals out of sheds. The names of all catchers are documented every time animals are loaded. All catchers must give a signature to attest that they have received instructions on how to catch slaughtering poultry. Recommendation: supporting document Sample Protocol Use of catcher crews to load animals. Evidence of the competence of the foremen of external catcher crews has been produced and documented. Instructions for removing poultry from sheds Chicken Measures are in place to ensure that animals can be removed from sheds without harming them, e. g. Darkened pen openings. Loading times coordinated with last period of darkness. Drinking water supply is guaranteed. [K.O.] Proof o of competence of the livestock owner Chicken Livestock farmer or attendant is properly trained (see guideline for details). Official certificate of competence is on hand. Page 9 of 19

10 Chicken/turkey Certificate of the annual further training of livestock farmers is on hand. [K.O.]3.3.1 Feed supply All animals have feed in sufficient quantities and quality. The feed equipment must be constructed and set up in such a way that the feed cannot be contaminated and conflicts between the animals can be kept to a minimum. Instructions on feed facilities are complied with (see guide for details) Turkey Feeding is only discontinued at the earliest 12 hours before the scheduled time of slaughter Hygiene of feeding facilities All technical plant and equipment is checked daily and cleaned when necessary (troughs, feed mixing trolleys etc.). Feeding systems are properly cleaned after the use of veterinary drugs and before the use of vaccines Storage of feeds All feeds are protected against contamination and impurities. Feeds are stored in a clean, dry place protected from the weather and separated from possible contaminants (e.g. fertilisers, waste, dung, liquid manure, seeds, drugs, chemicals). Measures have been taken to protect against pests, rodents, birds and pets. All storage areas were cleaned/ disinfected prior to storing feeds. All feed storage areas are checked regularly. Feeds for different animal species are stored separately. [K.O.]3.3.4 Feed procurement Feeds may only be procured from feed companies with a QS eligibility of delivery. Feeds (except agricultural primary products) are procured exclusively from manufacturers eligible to deliver into the QS scheme. If unpacked feed (bulk) are procured from a dealer, the dealer is eligible to deliver into the QS scheme. Page 10 of 19

11 If packaged feed is purchased via traders, there are no requirements for the trader; in this case, the producer of the packaged feed is eligible to deliver into the QS scheme. Transport companies (forwarder) commissioned to deliver bulk feed must be eligible to deliver into the QS scheme. Suppliers and sellers eligibility to deliver is checked regularly via the QS database (public scheme participant search: Contractual agreement on feed production on hand if multiple livestock owner corporate (no sale to third parties). Each business must notify its coordinator about the use of agricultural primary products (participation in the feed monitoring programme) Assignment of compound feed deliveries (bulk) to the location number With compound feed orders (bulk goods), the location number (VVVO No.) is passed on to the dealer or manufacturer. Location number is verified on bills of delivery notes/invoices. If necessary, the supplier must be informed of any corrections. All bills of delivery/invoices are kept on file at least for three years. [K.O.]3.3.6 Use of feed If you produce your own feed, ration calculations or mixing records showing the ratio of ingredients must be on hand. Feed additives are used in accordance with HACCP principles and documented accordingly. Only feed material that comply with the Positive List for Feed Material are used (see Legal feeding ban and/or QS exclusion list for certain products are observed. Where necessary, the results of feed samples are available. [K.O.]3.3.7 Use of mobile feed milling and mixing plants Eligibility to deliver into the QS scheme is on hand when mobile feed milling and mixing plants are used (exception: only milling ). Eligibility to deliver is checked regularly via the QS database (public scheme participant search: Suggestion: retain samples of every mixture. Page 11 of 19

12 Written agreement is required, if several livestock farmers commonly use their own mobile feed milling and mixing plants. It must be guaranteed that no feed is produced for third parties (compare Feed procurement) [K.O.]3.4.1 Water supply All animals have access to water of suitable quality at all times (ad libitum). (Suggestion: regular drinking water check). Drinking water is clean, unclouded and without any foreign odours. Broiler: specific requirements on water supply are met (details see guidelines) Turkey specific requirements on water supply are met (details see guidelines) Peking ducks specific requirements on water supply are met (details see guidelines) Hygiene of drinking facilities All technical plant and equipment is checked daily and cleaned when necessary (watering equipment, etc.). After the use of medicines and before the use of vaccines the facilities are cleaned sufficiently Care contract with farm veterinarian Written care contract with veterinarian is on hand (recommended sample contract of Version as of ) alternatively: Existing contracts are recently expanded. If farm consists of several locations: clear assignment to respective location is clearly mentioned in the contract Contract is renewed with every new veterinarian. [K.O.]3.5.2 Implementation of stock care Agreements are contained in the care contract concerning the minimum number of animals of each species to be examined per visit are complied with. Records of veterinarian s visit and examination findings are on hand (see sample forms). Plan for animal health and hygiene management has been prepared and will be implemented if necessary. Page 12 of 19

13 Chicken/Peking duck Agreements from care contract on at least 1 visit per fattening cycle were complied with. Turkey Flocks are examined by a veterinarian and records kept at least once every month, with main focus on the animals state of health and care. Breeding poultry Visit at least once per cycle/laying period for broiler Visit at least once per month for turkey [K.O.]3.5.3 Procurement and application of medicines and vaccines Procurement of drugs is documented (veterinary drug purchase slips or pharmacy invoices are on hand along with a vaccination control book where necessary). Every use of drugs or vaccines is documented chronologically (combined documents, stock book and vaccination plan) also in case of used by the veterinary. All medical instruments are clean/ suitable. The use of antibiotic-performance enhancers and the prophylactic use of antibiotic active ingredients are banned. Poultry production and breeding poultry Only drugs whose active substances are listed in the QS active substance catalogue are used. Evidence of the active substances is available (e.g. pack insert). Suggestion: When drugs are administered orally via feed and water, see Guideline of the BMEL Oral application of veterinary medicinal products in the livestock sector via feed or water. [K.O.]3.5.4 Storage of medicines and vaccines All drugs and vaccines are kept in the proper manner in accordance with the instructions of the producer. Storage in a lockable room or (refrigerated) cabinet that is inaccessible for unauthorised persons, such as external persons and children Proper disposal of expired preparations. Immediate disposal of empty containers. Feed medicines are stored in such a way that feeding to animals for which they are not intended is impossible. Page 13 of 19

14 [K.O.]3.5.5 Identification of treated livestock Animals treated with drugs must be identifiable for the duration of the waiting period at least (individual animal tagging or group- flock marking) Buildings and equipment All buildings, plant and equipment permit effective cleaning and pest control. They are clean and in an orderly condition. The areas outside gables and stall entrances are paved and enable cleaning and disinfection. Outdoor facilities close to sheds are not infested with pests Hygiene on the farm Sheds are marked with signs stating Livestock No entry or similar. All doors and gates are secured to prevent access by unauthorised persons. Shed entrances and exits are lockable (see guideline for details). Visitors only admitted in coordination with the livestock farmer. A visitor s book is kept. For effective operational hygiene: Clean working clothing, protective clothing for visitors Wash hand basins, soap, disposable towels or hand towels One hygiene sluice per shed has been installed. Waste is disposed of properly. Every shed can only be entered via a hygiene sluice. The contact of livestock with wild animals, in particular birds and pests, must be effectively prevented. Special hygiene measures must be complied with when destocking and loading animals for slaughter or transferring them to a different shed, in order to protect the animals that remain in the shed from increased germ levels. Breeding Poultry Suggestion: Hygiene sluices should be fitted with showers which permit in and out showering. Page 14 of 19

15 3.6.3 Handling litter, dung and feed leftovers The litter used in sheds and stalls is suitable for use with animals, hygienic, clean, and dry and does not appear to be infested with fungus. Litter is stored carefully and is protected from pests. Evidence is available for bark mulch, compost and peat that there is no risk of introducing harmful pathogens. Wood chips and shavings are made from heartwood and are low-dust and chemically untreated. Dung, litter material and feed residues are rendered harm- less prior to disposal or treatment Carcass storage and pick-up Carcass storage: Dead animals are removed from the shed immediately Carcasses are stored cooled outside the stall areas in a room or container which is secured against unauthorised access, does not leak and can be easily cleaned and disinfected. At least during the service period, the company (storage site and containers) are properly cleaned and disinfected. Carcass pick up: Carcass disposal companies should not have to enter the immediate vicinity of the sheds to pick up carcasses. The containers/storage are properly cleaned and disinfected when necessary Pest monitoring and control Pest monitoring and control are carried out by properly trained personnel. Checks for pests are conducted regularly. Bait map and records of bait checks are on hand. If infested, evidence of pest control measures can be produced Cleaning and disinfection measures Cleaning agents and disinfectants are used and stored in the proper manner. Assembly areas, loading ramps, places for loading, unloading and examining poultry and livestock transport equipment are cleaned and disinfected every time after use. If vehicles, used across the individual company, and equipment are used at more than one farming business, the business that provides them is responsible for cleaning and disinfection. Page 15 of 19

16 [K.O.]3.7.1 Salmonellae monitoring (poultry production/laying hens) Chicken, Turkey, Peking ducks Every fattening cycle is monitored internally. Incoming and outgoing examinations are carried out by accredited laboratories (EN 17025). Salmonella results (incoming and outgoing examinations) are on hand (electronically or in writing). [K.O.]3.7.1 Health surveillance programme (breeding poultry) Every livestock farmer participates in a monitoring programme with farm-specific health monitoring (see guideline for details). Participation in salmonella monitoring is required for deliveries of animals for slaughter Salmonellae monitoring: measures towards the reduction of salmonella contamination If salmonella findings are positive, measures to reduce cases of salmonella have been initiated. Measures are documented. Recommendation: checklist to establish the sources of salmonella introduction to poultry production businesses. [K.O.]3.7.3 Animal welfare control programme and findings from slaughtering Documents on the number of animals delivered, the slaughter weight delivered, transport deaths, rejections and main reasons for rejection are on hand. Animal wellbeing: the criteria listed in the animal wellbeing control plan are documented systematically. Evaluations are on hand. Participation in the Animal Wellbeing Control Plan: Chicken/turkey Participation in the Animal Wellbeing Control Plan by means of the systematic recording of parameters which can serve as indicators of animal wellbeing (see guideline for details). Documentation of systematically recorded results 3.8 Livestock transport Note: Livestock owners must comply with the following requirements when transporting own livestock with own (or rented) vehicles, regardless of whether it is transported within the farm, to other farms or to, for instance, abattoirs. Page 16 of 19

17 3.8.1 Requirements for transporting the poultry The wellbeing of the animals is impaired as little as possible, just like during loading. Animals which take ill or sustain injuries during transport are separated and examined and treated by a veterinarian as quickly as possible if necessary. When day-old chicks are transported, the requirements are complied with (see guidelines for details) Requirements for the means of transportation Vehicles are in perfect technical and hygienic condition. Injuries to livestock are avoided. Effective cleaning and disinfection are possible. Animals on the lower level are not unnecessarily contaminated with excrement. Animals cannot escape or fall out. Protection against weather influences is provided. An adequate supply of fresh air and air circulation are possible. Floor is non-slip. Leakage of excrement is kept to a minimum. Floors are spread with litter if necessary. Control of animals is possible; light source on hand. Trips of over 50 km: Livestock sign displayed on vehicle. Upper edge of transport container is marked ( This side up ). [K.O.]3.8.3 Available space during livestock transport Loading densities in transport containers are complied with, exceptional authorization can be granted (see guideline for details). Delivery documents, documentation of loading density on hand Cleaning and disinfection of means of transportation Transport equipment is cleaned and disinfected after every transport (at the latest after 29 hrs.). Vehicle is checked for proper cleaning and disinfection before trip begins. Disinfection Control Book (for transport to abattoir) contains the following information: Date of transport Species of animal transported Place and date for the cleaning and disinfection of the vehicle Trade name of the disinfectant used Page 17 of 19

18 3.8.5 Delivery documents All bills of delivery are on hand. Bills of delivery list the species, quantity, flock markings, location number of the sender (i.e. of the livestock owner, e. g. VVVO number) [K.O.]3.8.6 Time intervals for feeding and watering as well as duration of transportation and resting times (for livestock transport over 50 km) Animals are fed at least once every 24 hours and watered at least once every twelve hours. Day-old chicks Chicks must be supplied with a sufficient quantity of suitable food and fresh drinking water except if the transport lasts less than 24 hours and provided that it takes place within 72 hours after hatching Transport papers (for Livestock Transport over50 km) Transport papers are on hand with details of: day and time when the transport started likely duration of the planned transport origin and owner of the animals point of dispatch scheduled destination description of animals (e. g. species, type) [K.O.]3.8.8 Proof of qualification for drivers/carer (for livestock transport over 65 km) Certificate of competence is on hand. Page 18 of 19

19 Space for additional remarks Nonconformity Corrective actions Adjustment term Date of correction QS Fachgesellschaft Geflügel GmbH Schedestraße 1-3, Bonn Tel , Managing Director: Dr. H.-J. Nienhoff Page 19 of 19