Agenda for CB26 Montpellier, France Monday 20 June (14:00 19:00) and Tuesday 21 June (09:00 15:00)

Transcription

1 Revision: 21 June 2016 Agenda for CB26 Montpellier, France Monday 20 June (14:00 19:00) and Tuesday 21 June (09:00 15:00) Monday, 20 June 2016, 14:00 19:00 Document no# 14:00 1. Agenda and Consent Agenda (if any) (10 min) i. Call for other business ii. **Approval of the meeting agenda iii. Review of pending actions outstanding after CB25 iv. **Approval of Consent Agenda a. Meeting Record, CB25, Virtual 28 April 2016 b. Note for the record the 13 May 2016 meeting summary v. CB participant declarations of interest on any matters set for discussion during the meeting Indicative Agenda Action Sheet items pending after CB25 Meeting Record, CB25, Virtual 28 April 2016 CB26-01 CB26-02 CB :10 2. Formal reporting on CRP1 progress (50 mins) Purpose: i. Presentation by the Chief Science Officer of the major achievements reported by CRPs for the 2015 implementation period, and the progress made across the 2011/ CRP1 period, with highlights of where progress is strongest, and linkages to the 2022 Strategy and Results Framework interim targets as relevant for continuing activities ii. Presentation of key messages from the Consortium s review of 2015 progress against the CRP1 Portfolio iii. Agree the actions and timetable to complete the 2015 CRP Portfolio Report Preliminary presentation 2015 CGIAR Portfolio Report CB26-04 Montpellier, France, June 2016 Page 1 of 5

2 15:00 3. Update on external facing activities to strengthen donor engagement Purpose: i. Update on the external facing work of the CGIAR Consortium CEO and others to continue to raise the profile and build the investment case for renewed CGIAR funder commitments for the period ii. Update on the ongoing work of the Senior Steering Group on resource mobilization efforts and putting forward the business case for investing in the CGIAR System iii. Update on Resource Mobilization tools 15:30 15:45 Break 15:45 4. Matters concerning the CRP 2 portfolio (2 hours) Purpose: i. Provide an update on the progress of the CRP2 proposal development and approval process, with a focus on: a. Reporting back on the GCARD3 consultations, including a focus on site integration actions; and b. Reporting on ISPC s pre-review of CRP full proposals after the inperson 17 June 2016 ISPC-Consortium Centers-donors meeting to discuss the ISPC review. c. Lessons learned from development of the online submission tool ii. Take note of the IEA s synthesis of all 15 CRP evaluations (covering the period April 2015 April 2016), and any material issues to convey to the new System Council and Centers Standing Committee as the CRP approval review and approval process continues throughout 2016 iii. Presenting the business case for Investing in the CRP2 Portfolio Synthesis of ISPC pre-review of initial full proposals CB26-05 CRP2 Online submission tool lessons learned report CB26-06** IEA Synthesis Review of lessons learned from 15 CRP evaluations CB26-07 Consortium Office prepared Investment Case for CRP2 Portfolio CB26-08 Background Memo: Value-for-Money Methodology CB :45 18:00 Break 18:00 5. Consortium Board In-Camera Session (1 hour) ** In-confidence working document of the CGIAR Consortium and not for public distribution Montpellier, France, June 2016 Page 2 of 5

3 Tuesday, 21 June 2016, 09:00 15:30 Document no# 08:45 8. CGIAR Transition arrangements - Preliminary Input Session Board colleagues to provide early reflections on handover documents 09:15 6. Intellectual Assets matters Purpose: i. Provide a synthesis of the Center 2015 Intellectual Assets Reports ii. Summarize the Fund Council s IP Group recommendations arising from its review of the Centers 2015 Intellectual Asset iii. ** Approval of the 2015 CGIAR Intellectual Asset Report (system-wide) 2015 CGIAR Intellectual Asset Report CB :45 7. Report of the Audit and Risk Management Committee (1 hour) Purpose: Financial reporting i. Take note of ARC deliberations in April and May 2016, and any matters arising therefrom, including an update on Centers reserves, CSP calculations received as of end April 2016, and revised 2016 Center Revenue Forecasts ii. Receive an update on the end-q1 actuals and projected end-june 2016 financial position of the CGIAR Consortium in anticipation of a 1 July 2016 transition to the CGIAR System Organization. iii. ** Approval of the 2015 CGIAR Financial Report (system-wide). Internal Audit matters iv. ** Endorsement of the 2015 IAU Report v. Receive a progress update against the 2016 IAU work plan, including the strategy on how the IAU will deliver within budget 2015 CGIAR Financial Report (consolidated from Center and Consortium audited financial statements) CB IAU Report including 2016 IAU work plan progress update CB Annual Statements of Assurance CB :45 11:00 Break Montpellier, France, June 2016 Page 3 of 5

4 11:00 8. CGIAR transition arrangements and end of service of Consortium Board (1.5 hours, session 1) Purpose: The term of the Consortium Board is expected to end on 1 July This session is intended to ensure that all necessary approvals for transition to the System Council and the System Organization (System Management Board + System Management Office) have been given by the Consortium Board, and that there is clarity on the ending of responsibility for the Consortium Board and the commencement of responsibility for the System Council and System Management Board within the overall context of the transition building on the existing international organization legal personality. Subject to final discussions in June between the funders and centers, the session will cover matters including: i. Overview of finalized roles and responsibilities in the new System Organization and across the system as a whole as a result of June 2016 discussions; ii. ** Adoption of the CGIAR Organization Charter to fully amend and restate the CGIAR Consortium Constitution based on the recommendation of CGIAR s funders and centers from deliberations in June :30 13:15 Lunch CGIAR System Organization Charter CB26-14 Handover Document 1: CGIAR Consortium performance/scorecard CB26-15 Handover Document 2: Annotated 2016 Program of Work and Budget updated to 31 May 2016 CB :15 8. Cont/d - CGIAR transition arrangements (1 hour, session 2) Purpose Finalize and approve the Consortium Board closing out memorandum to the System Council for its first meeting, addressing: i. Progress of the CGIAR Consortium against deliverables to June 2016, and the handing over of ongoing matters (including actions arising from the work of the ARC, and IEA and IAU reports where the outcomes of the system transition needed to be known before a decision can be taken on next steps); and Montpellier, France, June 2016 Page 4 of 5

5 ii. IAU memorandum on recommended areas for System Council focus during the first 18 months of implementation of the new governance arrangements Draft CGIAR Consortium Board handover memorandum To System Council CB26-17 ** Draft IAU Handover Memorandum CB26-18 ** ** In-confidence working document of the CGIAR Consortium and not for public distribution 14:15 9. Other business i. Taking note of amendments to Personnel Policy Manual CB26-19 Implementation Guidelines approved in accordance with delegations of authority given to the Consortium CEO. 14: Meeting close Montpellier, France, June 2016 Page 5 of 5