Chrome River Job Aid Reconciling PCard in Chrome River

Transcription

1 Chrome River Jo Ai Reoniling PCr in Chrome River 1. Log into Chrome River. 2. Open e-wllet to etermine types of trnstions to e reonile. From the Home sreen:. Selet the hmurger menu ion. Selet ewllet. The green ot inites tht trnstions re present.. Clik on the UNM PCr file. The green ot inites tht there re pening items. The unreonile hrges will e shown on the right sie of the sreen. Aitionl trnstion etils n e isplying y liking the elow the trnstion te. Determine whih type of report will e neee to e file to perform the llotion n reonilition.. In orne with PCr Poliies n Proeures, ll trnstions must e reonile n pprove in the system within ten (10) usiness ys of the trnstion fee from Bnk of Ameri. 1

2 3. Reoniling someone else s PCr. Avne to Step 4 if you re reoniling your own PCr.. Clik on your nme t the top right orner of the shor. From the rop own menu hoose Selet nother user.. Type the nme of the PCr holer for whom you re reoniling n selet their nme from the serh results ox elow.. The PCr holer selete will reple your nme in the upper right orner. 3. Clik the utton n selet New Expense Report from the rop own menu. 4. The Report Heer is now visile in the right hn sie of your sreen. The nme of the PCr holer ppers in the upper right hn orner of the sreen. 2

3 5. Complete Report Heer:. Report Nme - Enter nme for your report. Refer to your eprtment for the require nming onvention.. Selet PCr for non-trvel relte expenses; selet PCr-Trvel for trvel relte expenses. This exmple is for PCr-Trvel report.. Type in generl usiness purpose.. Selet Sve. \ 6. A PCr expenses:. Clik on the utton.. Selet UNM PCr from the rop own menu. NOTE: Do not selet the orresponing mosi tile yet. You will e prompte to omplete this step when you re in the list of trnstions. 3

4 7. Fin the PCr trnstions tht you wnt to reonile on this report type.. Clik the ox on the right of eh trnstion.. Chnge the Expense Type ion to urtely ientify purpose for the PCr hrge. Chrome River will ssign expense type for trvel trnstions se on the Merhnt Commoity Coe ssoite with the trnstion.. For non-trvel trnstions, the OTHER PCARD PURCHASE tile is use. These trnstions re reonile on the PCr Other report type.. Selet A when ll trnstions re ientifie for reonilition. e. Multiple PCr trnstions n e reonile on one report. The mximum numer of trnstion per report is

5 8. The t entry sreen for the first trnstion will pper. Complete expense type sreen with the require t. Note tht greye out fiels nnot e upte or moifie. Chrome River will populte some of the require fiels from t trnsmitte in the Bnk of Ameri fee.. Desription Enter vli usiness purpose for the trnstion, inluing enefits to UNM. This will fee into Bnner Finne n is essile in FOATEXT.. Bnner Inex is serhle fiel. Begin typing inex numer or nme n selet when visile.. Aount Coe is serhle fiel. Begin typing ount oe or esription n selet when visile.. You my split the hrge y hoosing A Bnner Inex n repeting steps n. There is no limit on how mny inexes PCr hrge n e llote to in Chrome River. 9. A tthments. See Jo Ai - Aing Atthments for itionl wys to tthments.. Selet Browse File to Atth.. Nvigte to the lotion where the file hs een sve. Selet the pproprite file n lik open.. Selet Sve. 5

6 10. If you selete multiple trnstion to rellote, the next PCr trnstion you selete will pper fter you lik Sve. Repet step 7 through 9 for ll itionl items until ll selete expenses selete re omplete. 11. You will nee to respon to ny re wrning tringles tht pper when you sve your item. You n respon immeitely or you n eit the iniviul line item.. Clik on the item to highlight, then selet Eit.. Fill out Response in the inite fiel n then lik Sve.. The re tringle will hnge to green hekmrk if omplete suessfully. Repet steps - for ny itionl items isplying the re tringle. 6

7 12. Clik Sumit when report is omplete. 13..Clik Sumit gin to ertify tht ll expenses on the report re orret. Your report will e move to the Expenses/Reently Sumitte re. The report will now route in the pprovl proess. If reoniling trnstion for nother employee, the report will route to them first, vi e-mil for review n pprovl. The employee lso hs the option of logging into Chrome River to review n pprove. 14. Compline Wrnings n Violtions. Wrnings inite itionl informtion is require efore the expense n e sumitte for pprovl or proessing. Compline wrnings my e enountere when sving line item or when sumitting n entire expense report for pprovl. Respon y either moifying the t (if there is n error) or replying to the wrning.. Violtions inite tht the expense nnot e sumitte euse it violtes UNM poliy. A ompline violtion my e enountere when sving line item or sumitting n entire expense report for pprovl. The Sumit utton will e etivte. If there is n error, orret it. Contt your ounting eprtment for further guine if neessry. 15. Complete PCr Poliies n Proeures n e foun t : 7