EHP3 for SAP ERP 6.0 June 2008 English. Cash Journal (219) Business Process Documentation. SAP AG Dietmar-Hopp-Allee Walldorf Germany

Transcription

1 EHP3 for SAP ERP 6.0 June 2008 English (219) Business Process Documentation SAP AG Dietmar-Hopp-Allee Walldorf Germany

2 Copyright Copyright 2008 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iseries, pseries, xseries, zseries, System i, System i5, System p, System p5, System x, System z, System z9, z/os, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/os, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, xapps, xapp, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP AG Page 2 of 32

3 Icons Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice Typographic Conventions Type Style Example text Example text EXAMPLE TEXT Example text EXAMPLE TEXT Example text <Example text> Description Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. Keys on the keyboard, for example, function keys (such as F2) or the ENTER key. Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries. SAP AG Page 3 of 32

4 Contents 1 Introduction Purpose Master Data Roles Process Overview Table Business Processes Posting Income Cash Operations IMPREST RECEIPT OTHER SALES PROCEEDS CASH RECEIPT FROM ASSET SALE RECEIPT FROM CUSTOMER RECEIPT FROM EMPLOYEE CASH RECEIPT FROM VENDOR CASH SALE OF DAMAGED PRODUCTS SALE OF FUEL PRODUCTS SALE OF LUNCH TICKETS Posting Outgoing Cash Operations CASH AND TOUR ADVANCE COSTS PAID WITH CASH LODGMENT TO BANK CASH PAYMENT TO EMPLOYEE OTHER PAYMENT TO VENDOR CASH Posting Cheque Operations Lodgment to Bank - Cheques OTHER SALES PROCEEDS CHEQUE RECEIPT FROM ASSET SALE RECEIPT FROM CUSTOMER RECEIPT FROM EMPLOYEE CHQ RECEIPT FROM VENDOR CHQ RECIEPT FROM CUSTOMER CHQ SALE OF DAMAGED PRODUCTS General Ledger Posting Overview SAP AG Page 4 of 32

5 4.5 Income and Outgoing Cash Orders Layout (KO-1, KO-2 (n/a) Layout (KO-3) (n/a) Cash Ledger Layout (KO-4) SAP AG Page 5 of 32

6 1 Introduction is used for posting, overview and changing of following cash operations on one screen. Transfer cash to bank Cash to be accounted for employee Payment to vendors Receiving cash from bank Receiving cash from customers/vendors If it is needed, you can create additional cash operations. 1.1 Purpose is used for management of cash income and outcome. Initial balance and turnover amounts are calculated automatically. It allows doing posting by GL accounts, vendor, employee, and customer accounts. should be created for each currency, (e.g. NGN, USD, EUR & GBP). Following document demonstrates posting of cash operations Master Data You have entered the master data required to go through the procedures of this scenario. Ensure that the following scenario-specific master data exists before you test this scenario: Master Data Value Selection Comment Customer * All Cash management planning group needs to be assigned to a customer. For master data creation, compare Central Master Data (152) scenario Vendors * All Cash Management Planning Group needs to be assigned to a vendor. For master data creation, compare SAP AG Page 6 of 32

7 Master Data Value Selection Comment G/L Accounts * Central Master Data (152) scenario 2.2 Roles Business Role Details Activity Transaction Accountatcashier 3 Process Overview Table Process step External process reference Business condition Business role Transaction code Expected results Income Cash from Bank Accountatcashier Income Payment Posting Accountatcashier Transfer Cash to Bank Accountatcashier Outgoing Payment Posting Accountatcashier General Ledger Posting Overview Accountatcashier Layout Accountatcashier 4 Business Processes 4.1 Posting Income Cash Operations IMPREST RECEIPT The following example describes cash received from bank SAP AG Page 7 of 32

8 Company receives cash from bank. menu Keep a Company code CORPRATE CENTER UNICO CAP UFL SWAN GCL If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipt screen: Business transaction IMPREST RECEIPT SAP AG Page 8 of 32

9 G/L Account * E.g Amount Text 5. Choose Enter. 6. Select line with current operation. 7. Choose Save selected entries and system will save this entry in cash journal. 8. Choose Post selected entries. It causes posting ing General Ledger. 9. Choose Receipt. On the selection screen, you will see layout of outgoing cash order for printing OTHER SALES PROCEEDS CASH The following example describes how to enter operation of other income payment in cash Company receive cash from customer/vendor, it is needed to print income cash order. menu Keep a SAP AG Page 9 of 32

10 CORPRATE CENTER UNICO CAP UFL SWAN GCL If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipt screen: Business transaction Amount G/L Text Customer/Vend or/asset 5. Choose Enter. 6. Select line with current operation. OTHER SALES PROCEEDS CASH <select customer, vendor or asset> 7. Choose Save selected entries and system will save this entry in cash journal. 8. Choose Post selected entries. It causes posting in General Ledger. Enter G/L Account 9. Choose Receipt. On the selection screen, you will see layout of outgoing cash order for printing. Result Posting by cash account and customer account. You can check them by selecting Follow-on doc. SAP AG Page 10 of 32

11 4.1.3 RECEIPT FROM ASSET SALE The following example describes how to enter operation for cash received from the sale of an asset. Company receive cash from customer/vendor, it is needed to print income cash order Balance in cash should be enough to post operation menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipts screen: To execute this activity, run process steps 4 9 of other sales proceeds cash in this document, using the relevant master data for this transaction RECEIPT FROM CUSTOMER SAP AG Page 11 of 32

12 The following example describes how to enter operation for income payment in cash by customer Company receives cash from customer. menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipts screen: To execute this activity, run process steps 4 9 of other sales proceeds cash in this document, using the relevant master data for this transaction RECEIPT FROM EMPLOYEE CASH The following example describes how to enter operation for income payment in cash by employee Company receives cash from Employee. SAP AG Page 12 of 32

13 menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipts screen: To execute this activity, run process steps 4 9 of other sales proceeds cash in this document, using the relevant master data for this transaction RECEIPT FROM VENDOR CASH The following example describes how to enter operation for income payment in cash by vendor for cases like repayment Company receives cash from Vendor. SAP AG Page 13 of 32

14 menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipts screen: To execute this activity, run process steps 4 9 of other sales proceeds cash in this document, using the relevant master data for this transaction SALE OF DAMAGED PRODUCTS The following example describes how to enter operation for cash received from the sale of damaged products. Company receive cash from the sale of damaged products. menu Keep a SAP AG Page 14 of 32

15 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipts screen: To execute this activity, run process steps 4 9 of other sales proceeds cash in this document, using the relevant master data for this transaction SALE OF FUEL PRODUCTS The following example describes how to enter operation for cash received from the fuel reserve to employee. Company receives cash from the sale of fuel. menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipts screen: SAP AG Page 15 of 32

16 To execute this activity, run process steps 4 9 of other sales proceeds cash in this document, using the relevant master data for this transaction SALE OF LUNCH TICKETS The following example describes how to enter operation for cash received from lunch ticket. Company receives cash from the sale of lunch tickets menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash receipts screen: To execute this activity, run process steps 4 9 of other sales proceeds cash in this document, using the relevant master data for this transaction. SAP AG Page 16 of 32

17 4.2 Posting Outgoing Cash Operations CASH AND TOUR ADVANCE The following example describes how to enter operation for payment of an employee for cash and tour advance Approval must have been made for the payment menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash payment screen: Business transaction CASH AND TOUR ADVANCE Amount 2000 Paid amount should not exceed balance in cash journal GL Text Vendor <select employee> SAP AG Page 17 of 32

18 5. Choose Enter. 6. Select line with current operation. 7. Choose Save selected entries and system will save this entry in cash journal. 8. Choose Post selected entries. It causes posting in General Ledger. 9. Choose Receipt. On the selection screen, you will see layout of income cash order for printing COSTS PAID WITH CASH The following example describes how to enter operation for payment that involve cost in Cost must have been incurred and about to be paid for. menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cash payment screen: To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction SAP AG Page 18 of 32

19 4.2.3 LODGMENT TO BANK CASH The following example describes how to enter operation for cash lodgment in bank menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction PAYMENT TO EMPLOYEE OTHER The following example describes how to enter operation for payment that involve cost in SAP AG Page 19 of 32

20 menu Keep a 3. If you see cash journal for some previous data, choose Today. 4. To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction PAYMENT TO VENDOR CASH The following example describes how to enter operation for payment that involve cost in menu Keep a SAP AG Page 20 of 32

21 3. If you see cash journal for some previous data, choose Today. 4. To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction 4.3 Posting Cheque Operations Lodgment to Bank - Cheques The following example describes how cheques are lodged in the Bank. menu Keep a Check Receipt screen: Select line with the cheque to be lodged. 3. Select Present Check 4. On the Clear Checks Screen No. of Checks 1 Amount The value of the SAP AG Page 21 of 32

22 Business Trans. LODGEMENT TO BANK - CHEQUE G/L Posting date Value Date GL account number for checks received Cheque is defaulted as 5, e.g E.g. Current Date E.g. Current Date 5. Choose Save selected entries and system will save this entry in cash journal. 6. In the dialogue box, enter NWBC and select either print or print preview to display print preview. 7. Select back then Choose Post selected entries. It causes posting in General Ledger OTHER SALES PROCEEDS CHEQUE The following example describes how to enter operation of other income payment in Cheque Company receive Cheque from customer/vendor, it is needed to print income Cheque order. cash Journal menu SAP_BPR_CHEQUEACC-K (Accountat-Chequeier) Keep a cash Journal cash Journal SAP AG Page 22 of 32

23 CORPRATE CENTER UNICO CAP UFL SWAN GCL If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cheque receipt screen: Business transaction Amount G/L Text Customer/Vend or/asset 5. Choose Enter. 6. Select line with current operation. OTHER SALES PROCEEDS CHEQUE <select customer, vendor or asset> 7. Choose Save selected entries and system will save this entry in cash journal. 8. Choose Post selected entries. It causes posting in General Ledger. Enter G/L Account 9. Choose Receipt. On the selection screen, you will see layout of outgoing Cheque order for printing. Result SAP AG Page 23 of 32

24 Posting by Cheque account and customer account. You can check them by selecting Follow-on doc RECEIPT FROM ASSET SALE The following example describes how to enter operation of income payment in Cheque for the sale of an asset Company receive Cheque from sale of asset, it is needed to print income Cheque order. cash Journal menu SAP_BPR_CHEQUEACC-K (Accountat-Chequeier) Keep a cash Journal cash Journal 3. If you see Cheque journal for some previous data, choose Today. 4. Make the following entries on Cheque receipt screen: To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction RECEIPT FROM CUSTOMER The following example describes how to enter operation of income payment in from a customer in Cheque Company receive Cheque from customer, it is needed to print income Cheque order. SAP AG Page 24 of 32

25 cash Journal menu SAP_BPR_CHEQUEACC-K (Accountat-Chequeier) Keep a cash Journal cash Journal 3. If you see Cheque journal for some previous data, choose Today. 4. Make the following entries on Cheque receipt screen: To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction RECEIPT FROM EMPLOYEE CHQ The following example describes how to enter operation of income payment in Cheque from an employee Company receive Cheque from customer/vendor, it is needed to print income Cheque order. SAP AG Page 25 of 32

26 cash Journal menu SAP_BPR_CHEQUEACC-K (Accountat-Chequeier) Keep a cash Journal cash Journal 3. If you see cash journal for some previous data, choose Today. 4. Make the following entries on Cheque receipt screen: To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction RECEIPT FROM VENDOR CHQ The following example describes how to enter operation of income payment in Cheque from a vendor Company receive Cheque from customer/vendor, it is needed to print income Cheque order. 5. Access the activity using one of the following navigation options: cash Journal SAP AG Page 26 of 32

27 menu 6. Make the following entries: SAP_BPR_CHEQUEACC-K (Accountat-Chequeier) Keep a cash Journal cash Journal 7. If you see cash journal for some previous data, choose Today. 8. Make the following entries on Cheque receipt screen: To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction RECIEPT FROM CUSTOMER CHQ The following example describes how to enter operation of other income payment in Cheque from a customer. Company receive Cheque from customer/vendor, it is needed to print income Cheque order. 9. Access the activity using one of the following navigation options: cash Journal menu SAP_BPR_CHEQUEACC-K (Accountat-Chequeier) Keep a cash Journal cash Journal SAP AG Page 27 of 32

28 10. Make the following entries: 11. If you see cash journal for some previous data, choose Today. 12. Make the following entries on Cheque receipt screen: To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction SALE OF DAMAGED PRODUCTS The following example describes how to enter operation of other income payment in Cheque from the sale of bad and damaged products Company receive Cheque from customer/vendor, it is needed to print income Cheque order. 13. Access the activity using one of the following navigation options: cash Journal menu 14. Make the following entries: SAP_BPR_CHEQUEACC-K (Accountat-Chequeier) Keep a cash Journal cash Journal SAP AG Page 28 of 32

29 15. If you see cash journal for some previous data, choose Today. 16. Make the following entries on Cheque receipt screen: To execute this activity, run process steps 4 9 of cash and tour advance in this document, using the relevant master data for this transaction. Result Posting by Cheque account and customer account. You can check them by selecting Follow-on doc 4.4 General Ledger Posting Overview Transaction allows analyze General ledger postings that appear as the result of income and outgoing cash operations. Previous steps are executed (posted income and outgoing cash operations). menu Keep a 2. Choose any posted line with cash operation. 3. Choose Follow-on doc. (or via menu: Goto FI Follow-on documents). SAP AG Page 29 of 32

30 If displayed information is not enough for documents analysis, it is possible to increase number of analytical parameters. Choose General Ledger View. 4.5 Income and Outgoing Cash Orders Layout (KO-1, KO-2 (n/a) Transaction allows prepare and print cash income and outcome orders. Previous steps are executed (posted income or outgoing cash operations). menu Keep a 2. Choose any posted line with cash operation. At the selection screen Cash payments for outgoing cash order and at the screen Cash receipts for incoming cash order. 3. Choose Receipt. On the selection screen, you will see layout of income cash order/outgoing cash order for printing. 4.6 Layout (KO-3) (n/a) Transaction allows prepare and print cash journal. Previous steps are executed (posted income and outgoing cash operations). SAP AG Page 30 of 32

31 menu Keep a 2. Make the following entries on the screen: Cash account Company Code 1000, 2000, 3000, 4000, Key dates It can be either defined date or range of dates. G/L Account For wages outgoing payment Number KO X 4. Choose Execute. 5. You can see in journal information on all operations of cash income and outcome for current cash journal. 4.7 Cash Ledger Layout (KO-4) Transaction allows prepare and print cash ledger. Previous steps are executed (posted income and outgoing cash operations). 3. Access the activity using one of the following navigation options: SAP AG Page 31 of 32

32 menu 6. Choose Print cash journal. Keep a 7. You can see in journal information on all operations of cash income and outcome for current cash ledger. In the header of Cash ledger can be either defined date or range of dates. SAP AG Page 32 of 32