LCS International, Inc. PMP Review. Chapter 3 Developing the Project Scope Statement. Presented by David J. Lanners, MBA, PMP

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1 PMP Review Chapter 3 Developing the Project Scope Statement Presented by David J. Lanners, MBA, PMP These slides are intended to be used only in settings where each viewer has an original copy of the Sybex PMP Study Guide book.

2 Developing the Project Scope Statement Develop Project Management Plan Collect Requirements Define Scope Create WBS PMP Exam Review - (Rev F) Chapter 3 - Slide 2

3 Develop Project Management Plan Develop Project Management Plan is the process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans. The project management plan defines how the project is executed, monitored, controlled, and closed. The project management plan can be summary level or detailed, and it can be composed of one or more subsidiary plans and other components. The project management plan evolves through progressive elaboration and updates authorized through the integrated change control process until project closure. Inputs.1 Project charter.2 Outputs from planning processes.3 Enterprise environmental factors.4 Organizational process assets Outputs.1 Project management plan 4.2 Project Management Integration To Direct and Manage Project Execution From Develop Project Charter Tools & Techniques.1 Expert judgment

4 Documenting the Project Management Plan Processes you ll use to perform the project Degrees of execution of each of the processes selected for the project Tools and techniques to use from each process Dependencies and interactions of the processes used to manage the project Methods for executing the work of the project to fulfill the objectives Methods for monitoring and controlling changes Methods to perform configuration management Methods for determining & maintaining the validity of performance baselines Communication needs of the stakeholders & techniques to fulfill those needs Project life cycle Project phases for multi-phased projects Management reviews of issues and pending decisions PMP Exam Review - (Rev F) Chapter 3 - Slide 4

5 Documenting the Project Management Plan Subsidiary Plans Project scope management plan Schedule management plan Cost management plan Quality management plan Process improvement plan Staffing management plan Communications management plan Risk management plan Procurement management plan PMP Exam Review - (Rev F) Chapter 3 - Slide 5

6 Documenting the Project Management Plan Process components to be considered: Milestone list Resource calendar Schedule baseline Cost baseline Quality baseline Risk register PMP Exam Review - (Rev F) Chapter 3 - Slide 6

7 Developing the Project Scope Statement Develop Project Management Plan Collect Requirements Define Scope Create WBS PMP Exam Review - (Rev F) Chapter 3 - Slide 7

8 Collect Requirements Collect Requirements is the process of defining and documenting stakeholders needs to meet the project objectives. The project s success is directly influenced by the care taken in capturing and managing project and product requirements. Requirements include the quantified and documented needs and expectations of the sponsor, customer, and other stakeholders. These requirements need to be elicited, analyzed, and recorded in enough detail to be measured during project execution. Requirements become the foundation of the Work Breakdown Structure. Inputs.1 Project charter.2 Stakeholder register Outputs.1 Requirements documentation.2 Requirements management plan.3 Requirements traceability matrix 5.1 Project Scope Management To Define Scope, Control Scope From Develop Project Charter, Identify Stakeholders Tools & Techniques.1 Interviews.2 Focus groups.3 Facilitated workshops.4 Group creativity techniques.5 Group decision making techniques.6 Questionnaires and surveys.7 Observations.8 Prototypes

9 Developing the Project Scope Statement Develop Project Management Plan Collect Requirements Define Scope Create WBS PMP Exam Review - (Rev F) Chapter 3 - Slide 9

10 Define Scope Define Scope is the process of developing a detailed description of the project and product. Preparation of a detailed project scope statement is critical to project success and builds upon the major deliverables, assumptions, and constraints that were documented during project initiation. During planning, project scope is defined and described with greater specificity as more information about the project is known. Existing risks, assumptions, and constraints are analyzed for completeness. Additional risks, assumptions, and constraints are documented as necessary. Inputs.1 Project charter.2 Requirements documentation.3 Organizational process assets Outputs.1 Project scope statement.2 Project document updates 5.2 Project Scope Management To Create WBS (Work Breakdown Structure) From Collect Requirements Tools & Techniques.1 Expert judgment.2 Product analysis.3 Alternatives identification.4 Facilitated workshops

11 Writing the Project Scope Statement Scope Statement Components Project objectives Product scope description Project deliverables Project requirements Project boundaries Product acceptance criteria Project constraints Project assumptions PMP Exam Review - (Rev F) Chapter 3 - Slide 11

12 Project Objectives Objectives are quantifiable criteria used to measure project success... Objectives should follow the SMART rule: S Specific M Measurable A Achievable, Attainable or Accurate R Relevant, Realistic, or Result-Oriented T Time-bound, Time-limited, or Tangible PMP Exam Review - (Rev F) Chapter 3 - Slide 12

13 Project Constraints Constraints are anything that either restrict actions or dictate actions of the team. Time constraints Budget constraints Quality constraints Schedule constraints Technology constraints Directive constraints PMP Exam Review - (Rev F) Chapter 3 - Slide 13

14 Documenting the Scope Management Plan The process you ll use to prepare the project scope statement A process for creating the WBS A definition of how the deliverables will be verified for accuracy and accepted A description of the process for controlling scope change requests PMP Exam Review - (Rev F) Chapter 3 - Slide 14

15 Developing the Project Scope Statement Develop Project Management Plan Collect Requirements Define Scope Create WBS PMP Exam Review - (Rev F) Chapter 3 - Slide 15

16 Create WBS Create WBS (Work Breakdown Structure) is the process of subdividing the project deliverables and project work into smaller, more manageable components. The WBS is a deliverable-oriented hierarchical decomposition of all the work to be executed by the project team to accomplish the project objectives and create the required deliverables. Planned work is contained within the lowest-level WBS components, which are called work packages. A work package can be scheduled, cost estimated, monitored, and controlled. The WBS serves as the basis for the activity list. Inputs.1 Project scope statement.2 Requirements documentation.3 Organizational process assets Outputs.1 WBS.2 WBS dictionary.3 Scope baseline.4 Project document updates 5.3 Project Scope Management To Define Activities, Verify Scope From Collect Requirements, Define Scope Tools & Techniques.1 Decomposition

17 Constructing the WBS (First 2 levels) PMP Exam Review - (Rev F) Chapter 3 - Slide 17

18 Constructing the WBS (First 3 levels) PMP Exam Review - (Rev F) Chapter 3 - Slide 18

19 Constructing the WBS (Bottom 2 levels) PMP Exam Review - (Rev F) Chapter 3 - Slide 19

20 Unique WBS Identifiers PMP Exam Review - (Rev F) Chapter 3 - Slide 20

21 WBS Dictionary Code of accounts identifier Statement of work Organization responsible for completion List of schedule milestones Contract information Quality requirements for the component Relevant technical references PMP Exam Review - (Rev F) Chapter 3 - Slide 21

22 Other Breakdown Structures Organizational Breakdown Structure (OBS) Bill of Materials (BOM) Risk Breakdown Structure (RBS) Resource Breakdown Structure (RBS) PMP Exam Review - (Rev F) Chapter 3 - Slide 22