PEOPLE OPERATIONS PLATFORM

Transcription

1 Clock App PEOPLE OPERATIONS PLATFORM

2 Clock Process CLOCK SETUP EMPLOYEE LOGIN SETUP CLOCK IN & OUT Install the Clock Employee is allocated Clock in/out times App on your ipad. an ID to login and are automatically creates a passcode in collected into their portal. timesheets/shifts. RECORD BREAKS Breaks are automatically collected into timesheets/shifts. ACCESS LOG HISTORY Access clock in/out logs and photos at any time.

3 Clock Set Up To first install the Clock App on your ipad: 1. Go to the App store on your ipad. 2. Search for the FoundU Clock app and install. 3. Open the Clock app and login. 4. To make sure your ipad does not lock out go to the Settings app, Display & Brightness. 5. Set Auto-lock to Never. 6. Set Night Shift to Off. 7. Your Clock app is now ready to use.

4 Clock Settings Login to your Admin portal and go to Platform Settings, Clock App. Here you can change any settings including: system wide message for the day, collect breaks, automatic time adjusting.

5 Clock Settings Enable Clock: This will turn on the clock app and automatically create clock IDs for employees. Employees see a notification when they log into their portal to create their passcode. System Wide Message of the Day: This will appear to employees when they clock in. Clock In Early Threshold: 'Number of minutes the employee can clock in early and their start time will be adjusted to the start of the shift.' e.g. If set to 15mins and rostered start time is 8am - If employee clocks in up to 15mins early it will auto set the clock in time to the rostered start time of 8am. If they clock in 16mins early, they will be paid from their start time. Clock Out Late Threshold: 'Number of minutes the employee can clock out after their shift and their end time will be adjusted to the shifts end time.' e.g. If set to 10mins and rostered end time is 5pm - If employees clocks out up to 10mins after their end time, it will auto set clock out time to the rostered end time. If they clock out 11mins after, they will be paid overtime.

6 Clock Settings: Late/ Early Reasons CLOCK IN Early Reason: 'Number of minutes before the shift where the employee can clock in without being forced to provided a reason for clocking in early.' e.g. If set to 10mins and employee clocks in 11 minutes early they will be asked for a reason. If within 10mins of start time they will not be asked for a reason. Late Reason:'Number of minutes after the rostered start where the employee can clock in without being forced to provide a reason for clocking in late.' e.g. If set to 10mins and employee clocks in 11 minutes late they will be asked for a reason. If before 10mins they will not be asked for a reason. CLOCK OUT Early Reason: 'Number of minutes before the rostered end where the employee can clock out without being forced to provided a reason for clocking out early.' e.g. If set to 10 mins and employees clocks out 11mins earlier than end time, they will be asked for a reason. If they clock out within 10mins before end time they will not be asked for a reason. Late Reason: 'Number of minutes after the rostered end where the employee can clock out without being forced tor provide a reason for clocking out late.' e.g. If set to 10mins and the employee clocks outs 11 mins after the rostered end time, they will be asked for a reason. If they clock out within 10mins after the rostered end time, they will not be asked for a reason.

7 Login Set Up for Employees When Clock is enabled, employees will be notified when logging into their portal to create a passcode. Employees can view their ID and reset their passcode at any time in Profile, Clock Passcode.

8 Clocking in & out Once your ipad is set up and employees have created their passcode, the Clock app is ready to go! When employees arrive for their shift they will need to: 1. Enter their employee ID & passcode on the ipad. 2. Clock in & out on start & finish. Any system wide messages applied will be shown. Photo capture may be required. 3. Clock in & out for breaks if required. This process takes under 10 seconds.

9 Clock In / Out Log 1. Go to Timesheet Management. 2. Go to Clock InOut Log. Here you can view details per employee: clock in/out times, break start/finish times, photos on clock in/out and comments. The times are automatically put into the employees timesheets & shifts ready for approval.

10 Clock Times in Timesheets & Shifts The clock logs will appear in timesheets and shifts as you approve them. Times will default according to your Clock Settings, however times can easily edit times during approval. Timesheet View Shifts View

11 GETTING HELP Check the online help: foundu.zendesk.com or Contact your administrator