Integrating Oracle EBS R12 and Maximo EAM Using the Maximo Enterprise Adapter Michigan Oracle Users Summit (MOUS) November 8th, 2017

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Summit (MOUS) November 8th, 2017 Integrating Oracle

1 Integrating Oracle EBS R12 and Maximo EAM Using the Maximo Enterprise Adapter Michigan Oracle Users Summit (MOUS) November 8th, 2017 Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 1

2 Agenda Presenter 3 Deloitte Overview 5 Solution Overview 7 Detailed Technical Solution 12 Impact of Solution 15 Q&A 16 Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 2

4 Presenter Rohit Dean Deloitte Consulting LLP Mr. Dean is a Senior Manager at Deloitte Consulting LLP. He joined Deloitte in March 2008, and has over 22 years of experience managing Oracle EBS business transformation projects in the Commercial, Higher Education, and Federal sectors. He has Project Management Professional (PMP) and Information Technology Infrastructure Library (ITIL) certifications. He brings a pragmatic approach to Techno-Functional problem solving and delivering enterprise solutions. Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 4

6 Federal agencies value Deloitte for our people and the insights and experience we bring to help tackle their challenges. Offering a broad range of Oracle capabilities that span diverse disciplines Broad capabilities Resources Industry practices Federal experience Cloud Technologies Oracle E-Business Suite (EBS) PeopleSoft Customer Relationship Management (CRM) Identity Management Engineered Solutions Service Oriented Architecture (SOA) Data Warehousing Business Reporting and Analytics Master Data Management Technical Infrastructure and Development Application Management Services Business Process Transformation Upgrades and Implementations Buyers rate Deloitte highly for integrating its project team with the customer's team, meeting the project timeline, and resolving problems/issues related to customer service. - IDC MarketScape: Worldwide Oracle Implementation Services 2016 Vendor Assessment Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 6

8 Situational Background Spare parts are used in manufacturing environments to repair machinery and enable optimum sustainable capacity while producing at the desired level of quality. The client uses Maximo Enterprise Asset Manager (EAM) to document work orders for planned and unplanned maintenance. Oracle E-Business Suite (EBS) is the system of record for inventory and financial transactions. Challenge The two applications were not integrated, which caused duplicative parts maintenance and transactional data entry, thereby causing data integrity issues across the two disconnected applications. Solution Implemented the Maximo Enterprise Adapter (MEA) for Oracle Applications to integrate the two applications. Developed and deployed additional custom extensions based on client requirements using the MEA for Oracle architecture. Impact Eliminated duplicative data entry and parts maintenance, improved data quality, reduced manual processes, and brought back focus of the Electro-mechanical engineers (EM) on machine maintenance rather than data maintenance. Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 8

9 Business and Technology Landscape The below components describe the Spare Parts Inventory and Work Order management process before the implementation of MEA for Oracle. Oracle Identity Manager Spare Parts Oracle EBS Spare Parts used to fix machines (break-fix) and ensure they are running properly (preventive maintenance) Spare Parts were tracked in both Maximo and EBS EBS tracks inventory replenishment, including spare parts consumed through work orders Work Orders Work Orders are requested for fixing machinery Most work orders do not account for Spare Parts Maximo Maximo tracks work order requests and progress, including tasks that require Spare Parts from Inventory Lack of integration between Oracle EBS and Maximo caused inaccurate reporting of on-hand quantities, and affected inventory replenishment causing frequent stock-outs Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 9

Issues People and Process Challenge Prior to the MEA implementation, there were several breakdowns in the business process for Spare Parts lifecycle management and Work Order management.

10 Issues People and Process Challenge Prior to the MEA implementation, there were several breakdowns in the business process for Spare Parts lifecycle management and Work Order management. EM Creates Maximo Work Order EM Obtains Required Spare Parts EM Completes Repair Spare Parts are Replenished through Acquisitions EM would add labor to Maximo Work Orders but did not add the associated Spare Parts. EM had no real time visibility into available inventory in the storeroom. EMs would issue every part out of the storeroom and store the extra items that are not required. Costs of Spare Parts were not properly allocated to the correct cost centers. Min/Max requisitions were not being processed resulting in stock outages. Incorrect Min/Max requirements caused erroneous requisitions to be generated. Lead times were not configured for critical Spare Parts which resulted in machine downtime. Purchases were made with P-Cards and were not visible in Oracle EBS and Maximo. Staffing Office of Acquisition s current workforce size could not meet the volume of incoming Min/Max requisitions required No dedicated supply chain management team Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 10

11 Solution Data and Process Configuration The below data configuration and process flow was implemented as part of the MEA solution. This enabled seamless integration, consistent and accurate data across both applications, and automated requisitions. Oracle EBS Two-way Integration Maximo Source of Replenishment Source of Consumption Item definition and inventory replenishment Source of item consumption via work orders Send live Inventory quantity updates to Maximo Send Inventory data from work orders to Oracle EBS Process Solution EBS sends live Inventory data to Maximo Work Order reserves spare parts Maximo sends costing and decremented inventory data to EBS EBS Min/Max replenishment program automatically triggers item requisition Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 11

13 Technical Solution MEA consists of a 2-way interface between Maximo EAM and Oracle EBS It exchanges data by using enterprise services and publish channels The adapter updates the systems when you change data on either side of the integration, depending on how you configure and customize the integration points The adapter uses an extensible framework of interface tables, Cron jobs, triggers, and user exits for implementing the integration Maximo Enterprise Adapter (MEA) for Oracle Oracle EBS Enterprise Services Maximo EAM Publish Channels Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 13

14 Integration Setups Object Structures End Points Publish Channels GL Journals Inventory Invoices Inventory Reservations Items Purchase Contracts Purchase Orders Project Actuals Purchase Requisitions Receipts Maximo External System Cron Job Setup Table/Column Sizing Enterprise Services Integration Controls Chart of Accounts Employee Jobs GL Components Inventory Balances Inventory Inventory Issue Invoices Items Employees Purchase Contracts Purchase Orders Projects Purchase Requisitions Receiving Rotating Items Receipts Vendors Schema Control Table EBS Tables Triggers Interface Tables Chart of Accounts Employee Jobs GL Components Inventory Balances Inventory Inventory Issue Invoices Items Employees Purchase Contracts Purchase Orders Projects Purchase Requisitions Receiving Rotating Items Receipts Vendors User Exits Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 14

16 Impact of Solution After implementing MEA and using the framework to deploy extensions to it, the client eliminated duplicative data entry and parts maintenance, improved data quality, reduced manual processes, and brought back focus of the Electro-mechanical engineers on machine maintenance rather than data maintenance. Provided an extensible framework for integration between EBS and EAM Eliminated duplicate data entry which would often result in inventory variance reported between the two applications Provided a window from EAM into EBS whereby EAM can directly check for availability of parts before scheduling maintenance Reduced manual processes to keep the information in the two applications in synch e.g., work order (actuals) were converted to move order issue transactions Copyright 2017 Deloitte Development LLC. All rights reserved. Integrating Oracle EBS R12 and Maximo EAM using the Maximo Enterprise Adapter 16

17 Q&A

18 As used in this document, "Deloitte" means Deloitte Consulting LLP, a subsidiary of Deloitte LLP. Please see for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. Certain services may not be available to attest clients under the rules and regulations of public accounting. This communication contains general information only, and none of Deloitte Touche Tohmatsu Limited, its member firms, or their related entities (collectively, the Deloitte Network ) is, by means of this communication, rendering professional advice or services. Before making any decision or taking any action that may affect your finances or your business, you should consult a qualified professional adviser. No entity in the Deloitte Network shall be responsible for any loss whatsoever sustained by any person who relies on this communication. 18