Purchasing Directors Meeting March 17, 2016

Transcription

1 Purchasing Directors Meeting March 17, 2016 Chad Poppell, Secretary

2 Agenda Welcome Roz Ingram Rule Amendment Bruce Conroy Office of Supplier Diversity Rachel Lawley Professional Development Updates Daniel May MyFloridaMarketPlace Judson Freeman Mystery Guest Bureau Updates Hot Topics All 2

3 Welcome 3

4 Rule Amendment Rule - 60A State Purchasing Agreements

5 Supplier Diversity Exchanges Pensacola recap Jacksonville on March 22nd Office of Supplier Diversity 5

6 Professional Development Updates FCCM Procurement Course PMP 6

7 MFMP Utilization Scorecard The Second Quarter Scorecard is available on the MFMP website. Utilization for Purchase Orders/Contracts and Invoicing continue to exceed 80%. Catalogs dropped below 80%. Receiving continued to exceed 80%. Average agency equote utilization has dropped below 50%. The MFMP team distributed best practices in early January to assist agencies with utilization and posted this aid to MFMP U. The next Quarterly Scorecard for Quarter Three will be available in mid-april. 7

8 MFMP Training The MFMP team provided training in Ft. Lauderdale on March 1st and 2 nd. Agency participation was excellent and a big thank you goes out to FDOT for hosting this event. The MFMP team will be providing training and Lake City on April 27th and 28 th and seats are still available for both agency customers and vendors. Surveys were distributed to agency customers to determine the training curriculum and training location. MFMP team is revamping all in-person workshop trainings to accommodate more hands-on opportunities and newer practical exercises. For more details on the training curriculum and to register for training opportunities, please visit MFMP U. 8

9 CR 283 Punchout Catalog Audit Punchout Audit enables State Purchasing Contract Managers to monitor the content and pricing available on a supplier s punchout catalog. MFMP added functionality that will compare the price retrieved from a supplier s punchout catalog to the corresponding State Term Contract pricing sheet. When a monitored punchout catalog item is evaluated, the following rules are applied: 9

10 CR 283 Punchout Catalog Audit Example: A requester creates a requisition from a punchout catalog and the price is $45.50 for an Insulated Crimper.. in the supplier s punchout catalog. 10

11 CR 283 Punchout Catalog Audit However, the price on the price sheet is $ When the item is transferred into MFMP, MFMP then compares the price from the punchout catalog to the price sheet and updates the line item price to $

12 CR 283 Punchout Catalog Audit A warning message is displayed to inform requesters of the price discrepancy. No actions are required from requesters. 12

13 CR 283 Punchout Catalog Audit The Contract Manager is added as a Watcher to the requisition approval flow. 13

14 CR 283 Punchout Catalog Audit Punchout Audit Price Discrepancy Report MFMP also developed a Punchout Audit Price Discrepancy Report report to allow Contract Managers to view and assess requisitions that have been flagged due to item and/or price discrepancies. The report will be delivered to the DMS Secure Reports website. The report includes helpful data including Agency Name, Requisition #, Price, Supplier Part #, Punchout Catalog Price, Contract Price on File, Contract Manager, and more. 14

15 Mystery Guest 15

16 Solicitation Updates IT and Special Projects Bureau IT Staff Augmentation Rebid RFP - Rebid released on January 21, Anticipated contract start date September 1, IT Independent Validation and Verification (IV&V) RFP - Currently in Award Phase. - Anticipated contract start date July 1, Upcoming Alternate Contract Sources IT Products & Services (US Communities) reprocured by Virginia. NASPO ValuePoint Managed Print Services new. 16

17 IT and Special Projects Bureau New Contracts STC , Licensing Solutions Providers of Microsoft Software and Services - Includes discounts on Microsoft perpetual and subscription software licenses - Term: 02/01/2016 through 01/31/2019 New Alternate Contract Sources NASPO-CS-15-ACS, NASPO ValuePoint Public Cloud Hosting Services - Includes Geographic Information System (GIS) Cloud Hosting Services; General Cloud Hosting Services; Cloud Provisioning Services; and Consulting and Design Services for implementation of cloud services. - Term: 03/01/2016 through 07/31/2017 Upcoming Renewals IT Research & Advisory Services - 1 year renewal anticipated. Land Mobile FM or PM Communications Equipment - 1 year renewal anticipated. 17

18 Active Solicitations Goods and Services Bureau Bulk Paper Re-released in March 2016 Reverse Auction Anticipated award scheduled for May 2016 Upcoming Solicitations All 4 in development phase Document Management Services ITB Office Supplies ITN Medical and Dental Supplies RFP Medium and Heavy Trucks ITB 18

19 Goods and Services Bureau State Term Contracts/Alternate Contract Sources Renewed Office Furniture and Files valid until 3/1/2020 Liquefied Petroleum Gas - valid until 4/29/2019 Boat Motors valid until 2/28/2017 Floor Coverings and Related Supplies valid until 2/28/2017 Upcoming Renewal Educational and Institutional Furniture Upcoming Extension Medical and Dental Supplies 19

20 Contract Management Bureau New Contracts or Agreements PRIDE new 5 year Contract Effective Feb 2016 No change in pricing or ordering procedures Courier Services ( ACS) Utah/WSCA contract for Small Package Delivery Clearer pricing Renewals Boat Motors ( ) effective Mar 1, 2016 Feb 28, 2017 Office Furniture ( ) effective Feb 28, Mar 1, 2020 LP Gas ( ) effective April 30, April 29, 2019 Floor Covering ( NJPA) effective through Feb 28, 2017 Educational Institutional Furniture in process expires Extensions IT Consulting Services ( ) effective Feb Aug 31,

21 Contract Management Bureau Bulk Paper Reprocurement Notice of Reject all Bids issued 2/9/2016 Extension through 9/25/2016 in process Solicitation Posted 3/15/

22 Hot Topics Open Discussion 22

23 Next Meeting May 19, 2016 Please send suggestions regarding what you would like to talk about. 23