Capital Programs Committee Meeting Report

Transcription

1 Capital Programs Committee Meeting Report Authorizations for the President & CEO Modify METRO Rail Expansion Design-Build contract HRT. Extension of time for the JOC contract with Kellogg Brown & Root while a replacement contracting vehicle is put in place to handle multi-discipline construction work. Exercise the contract option to extend the time on the existing engineering contract with AIA Engineers, LTD, Infrastructure Associates, Inc. and S&B Infrastructure to provide required construction management services on an as needed basis while a new contract is procured and executed. Exercise a contract option to extend Land Surveying Services Contracts. Enter into Utility Reimbursement Agreements with CenterPoint Energy Resources dba CenterPoint for the relocation of electric and gas facilities to accommodate the Burnett Street Reconstruction. Briefing Items MRE Monthly Report Procurement Solicitation Process Quality Control Services Update ROC Yard Track Expansion El Dorado TOD Cypress Development Inc. Construction Street Impacts Single Enterprise Resource Planning (ERP) 290 Reconstruction METRO Impacts METRO Board Meeting - April 24,

2 Capital Programs Committee - Anticipated Procurement Project Report - April 2014 Provided overview of the Anticipated Procurement Project Report; Received concurrence to move forward with the following solicitations: 1) Construction Reconfiguration Projects (4) (IFB); 2) Construction Projects (2) Burnett Street and Burnett Plaza (IFB); 3) Construction Project ROC Yard (IFB); 4) Landscaping Services (IFB); 5) Bus Shelter Cleaning (IFB) The above projects will be removed from the report. The following projects will be brought back to the committee for follow-up discussions with project management and procurement: 1) A/E IDIQ contracts (RFQ); 2) SAP Financial & Procurement Migration (RFP); 3) Rail Car Coupler Overhaul: (RFP); 4) CNG Stations D-B (RFQ/RFP); 5) General Planning Consultant (RFQ); 6) Noise and Vibration Consultant METRO Board Meeting - April 24,

3 Customer Service Committee Meeting Report February 2014 Forwarded to the Board for Action Authorization for the President & CEO to execute and deliver an amendment to the Interlocal Agreement with the University of Houston Downtown for the continued development and support of the METRO Interactive System MAP Authorization for the President & CEO to award a contract with Comfort Systems USA (South Central) to provide inspections and repairs for the HVAC equipment at METRO's Lee P. Brown, Headquarters Administration Building Authorization for the President & CEO to award a (3) year contract with Star Service, Inc to provide inspections and repairs for the HVAC equipment and boilers installed at METRO's Operating and Support Facilities Authorization for the President & CEO to execute and deliver two (2) contracts, Toyota Lift of Houston, for the purchase of burden carriers & stock chasers and with Briggs Equipment for the purchase of electric scissor lifts. METRO Board Meeting - April 24,

4 Customer Service Committee Meeting Report Briefing Items Committee Recommendations Monthly Briefings Board Speaker Follow-up HOV/HOT Lanes Monthly Report Fare Inspector Report Procurement Solicitation Process Briefings Google Real Time & Detour Alerts CNG Phase I Update METRO Star Regional Vanpool Program METROLift Operations of METROLift Van & METRO Transportation Services. Rice HART Research Project Bus Bike Integration I-45 South HOV Weekend Openings Move head with 1-45 South HOV only summer operations Modifications of bus contract reducing amount of CNG buses by 30 (from 80 to 50) for FY 2015 and in turn increasing delivers of Diesel buses by that same quantity (30) METRO Board Meeting - April 24,

5 Customer Service Committee - Anticipated Procurement Project Report - April 2014 Provided overview of the Anticipated Procurement Project Report; Received concurrence to move forward with the procurement process on solicitations using the Invitation For Bid procurement method. The projects utilizing the IFB method will be removed from the Anticipated Procurement Project Report. The Customer Service Committee reviewed and approved the METROLift Van/METROLift Lite solicitation with modifications to the evaluation criteria. The following projects will be brought back to the committee for follow-up discussions with project management and procurement: 1) Rail Car Coupler Overhaul (RFP) 2) METROLift- Minivans and Cab Services (RFP) 3) METROLift Alternative Transportation Services (RFP) 4) CNG Procurement Method (Fueling short term) 5) CNG Procurement Method (Fallbrook NW Long term) RFQ/RFP 6) Origin Destination Survey (RFP) 7) Change Management Consultant (RFP) 8) Document Imaging Support 9) Change Management/Share Point Implementation Consultant (RFP) METRO Board Meeting - April 24,

6 Finance & Audit Committee Meeting Report April Sales Tax Report Investment Report $ 49,701,312 Rec d in APR/ Sales in FEB $ 387,161,669 FY % FY2014 Change over FY2013 $ 182,583,702 General Fund (0.253% vs % Benchmark) $ 52,866,714 Construction Fund (0.040% vs % Benchmark) $ 75,351,244 General Mobility Escrow Balance Inflows: $ 12.9 million from Sales Tax Outflows: $ 5.1 million to City of Houston $ 1.0 million to Multi-Cities Debt Report $1,020,755,000 Outstanding Balance METRO Board Meeting - April 24,

7 Finance & Audit Committee Meeting Report Monthly Board Report Year-to-date FY2014 expenditures were within budget: Operating $ (16.2M) or (6.9%) METRORail Expansion.... $ (10.7M) or (7.6%) Capital Improvements.... $ (20.7M) or (60.6%) General Mobility $ (27.6M) or (32.5%) Debt Service $ (0.0M) or (0.0%) Briefing Items Monthly Compliance Report Monthly Financial Reports Procurement Solicitation process Standard & Poor s and Moody s Ratings of METRO Debt Tiger Grant Proposal Recommended for Board Action Approve Monthly Financial Reports including Investment Reports Amend Resolution to include First Southwest Company in the pool of underwriters approved to sell METRO s Sales & Use Tax Bonds and Contractual Obligations METRO Board Meeting - April 24,

8 Finance & Audit Committee Meeting Report Recommended Authorizations for the President & CEO Re-authorization of the Commercial Paper Program for a term not to exceed 5 years, and the authorization of Credit Facility Agreements with JPMorgan Chase & State Street Bank to support the Commercial Paper Program To enter into a Broker of Record contract for Insurance Services with Marsh to cover all of METRO s Owner Controlled Insurance Program (OCIP) needs for the designated term To take necessary steps to accept Designated status of the Houston Urbanized Area for the 49 U.S.C. Section Enhanced Mobility of Seniors and Individuals with Disabilities program, IF designated by the Governor METRO Board Meeting - April 24,

9 Finance Committee - Anticipated Procurement Project Report - April 2014 Provided overview of the Anticipated Procurement Project Report. The Banking Services contract is due to expire in November The method of procurement for this contract will be a Request For Proposal (RFP). The following projects will be brought back to the committee for follow-up discussions with project management and procurement: 1) Banking Services(RFP) METRO Board Meeting - April 24,

10 PEOPLE Committee Meeting Report April 2014 Monthly Metrics Presentation of the March 2014 workforce metrics: Employee population decreased from 3,598 in February to 3,589 in March 27 new hires in March Turnover remained steady at 36 employees Additional update: METRO s partnership with Bo s Place; presentation scheduled for April 22 nd ; photography exhibit will be displayed in 1900 Main lobby for several weeks Committee Briefings Request for May Committee Meeting Summer college intern program Ambassador program METRO performance appraisal and merit program Discussion of the Harris County Appraisal District s compensation and benefits program Safety culture update Further evaluation of the merit process (benchmark with other agencies to review merit and appraisal processes) METRO Board Meeting - April 24,