PUBLIC E-PROCUREMENT

Transcription

1 Ref. Ares(2016) /11/2016 PUBLIC E-PROCUREMENT CHALLENGES & LESSONS LEARNED OCTOBER 2016

2 EUPLAT The largest Public etendering Platform Providers network: 9 private platform providers; Implementations in 15 EU countries; contracting authorities; Public e-tendering procedures per year; economic operators registered. EUPLAT member platforms underline and promote importance of 1 common EU market for EO's (large and SME's); The accreditation standard ensuring best industry practice, within EU directives and proof of efficiently accepting EO s from other member states. 2

3 STATE-OF-THE-ART OF PUBLIC E-PROCUREMENT IN THE EU

4 Do you have direct experience using a Public e-tendering platform to launch a procedure or submit a proposal? A B C D I have used to launch a public procurement procedure. (I m a contracting authority) I have used to submit a proposal to a procurement procedure. (I m an Economic Operator) I have already had access in a training but never used it for real. (Whether an Economic Operator or a Contracting Authority) I have never had access to a Public e-tendering platform. (Whether an Economic Operator or a Contracting Authority)

5 TRENDS IN THE IMPLEMENTATION OF PUBLIC E-PROCUREMENT IN THE EU There are three main alternatives for the implementation of Public etendering solutions: a) A Marketplace for commercial SaaS providers (e.g.: UK, Austria, Germany, France, Italy, Portugal, Sweden, Norway, Denmark) b) A Single platform (e.g.: Slovakia, Ireland, Scotland). 2 options: i. commercial platform with customization vs develop software from sratch; ii. on-premises vs public cloud. c) Mix form, where the CA can choose between a Government paid platform and commercial platforms (Netherlands, Belgium) Cloud SaaS providers marketplace Technology and operators are ready to go. The massive adoption depends on the transposition of the EU directives Still discussing cloud vs on-premises solutions 2 to 3 year to go-live with custom-development 3 to 9 months to go live with a customized commercial solution

6 PUBLIC E-TENDERING PLATFORM PROVIDERS MARKETPLACE EUROPE (DATA 2015) The implementation model prevailing in Western Europe is the competitive SaaS market of platform providers; There are about 40 e-tendering Platform Providers in Europe creating ~2.000 direct and indirect jobs; Some of those providers are operating in multiple countries; Typically, the largest 2,3 platforms have > 80% market share; Currently, the estimated number of e-tendering platforms operating in each country is as follows: Estimated number of e-tendering platforms operating in each country

7 STRATEGIES IMPLEMENTING PUBLIC E-PROCUREMENT

8 EXPECTATIONS TO THE MEMBER STATES REGARDING THE IMPLEMENTATION OF PUBLIC E-PROCUREMENT A B C WHEN? HOW? WHO AND WHAT? Transpose the EU Public Procurement Directives into national legislation. Define the legal framework for the implementation and operation of Public e- Procurement Platforms Regulate the marketplace of Public e-procurement platform providers 8

9 Define the legal framework for the implementation and operation of Public e-procurement Platforms One single platform Marketplace of private platforms Operate vs Regulate a. Nominate an entity to manage the operation b. Manage the infrastructure c. Assure the availability (SLA) of the platform d. Manage the help desk support e. Push the economic operators to use f. Manage the disaster recovery infrastructure g. Manage the technology and product roadmap h. Assure the timely update of the platform i. Manage the platform s security requirements j. Manage the litigation k. Manage the connectivity of the platform l. Manage the interoperability a. Strategic definition of the business model b. Strategy towards certification c. Certification process and requirements d. Minimal functional high level scope e. Policy for legal updates f. Platform s security requirements: g. interoperability Service levels h. List of certified platforms i. Monitor the implementation j. Promote knowledge sharing 9

10 Where do you think Governments should focus their attention? A Operation of a single national Procurement Platform? B Regulation of a market of several competing Public Procurement platforms?

11 Regulate the marketplace of Public e-procurement platform providers Authentication Digital signatures Proposal envelops Opening procedure Receipts Encryption Integrations Legal workflow Interoperability Functionality Service Multi language helpdesk support SLA Platform availability +99% Litigation support (evidences) Legal archiving of data License to operate Security Business Model Traceability Time protocol ISO certification Business Continuity Viruses and malware Time stamping Who pays? CA or EO? Minimum services for free Minimum functionality for free 11

12 BEST PRACTICES AND LESSONS LEARNT

13 What is the area you consider to be of critical importance in a Public e-procurement implementation? A B C D Compliance of the software with the legal requirements? Support the Contracting Authorities using the technology? Support the Economic Operators using the technology? Technology to address specific requirements the CAs?

14 BEST PRACTICES AND LESSONS LEARNT REGULATE THE MARKET SUPPORT THE ECONOMIC OPERATORS LEARN FROM EXPERIENCE Regulate the market and certify the operators; Define the goals and expectations instead of designing requirements; Public eprocurement is 90% about the EO and 10% about the CA; It is a networked operation, not a simple unidirectional software implementation. Don t reinvent the wheel ; Tale advantage of previous implementations; MAKE IT STRATEGIC BRING EVERYONE ONBOARD AGGREGATE BIG DATA Use the Public Procurement trigger to push for the digitalization of the companies, specially the SME; Push for the creation of B2B networks, increasing competitiveness Government sponsorship, Platform providers, Universities, Regulators, Contracting Authorities, Economic Operators; Define a single repository of contracts and awards data so you can measure, report and improve the Public e-procurement process; 14

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16 Thank you OCTOBER 2016