AB 14 ISSUE/REVISION LAST MODIFIED 15 November 2012 DATE PRINTED

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1 THE UNIVERSITY of EDINBURGH Estates & Buildings ESTATE DEVELOPMENT 14 ISSUE/REVISION LAST MODIFIED 15 November 2012 DATE PRINTED RIBA stage 14 ESTLISH HEALTH AND SAFETY STRATEGY 1. DEFINITION The Construction (Design and Management) Regulations 2007 (CDM 2007) is a significant piece of legislation which places statutory duties on a number of duty holders during the construction process and beyond. Ref: Construction (Design and Management regulations 2007) The Health and Safety Strategy takes account of all current legislation that places statutory duties on a number of duty holders during the construction process and beyond. This includes Clients, Designers, CDM co-ordinators, Principal Contractors and Contractors. Health and safety issues are not confined to the construction phase of the project, but occur throughout the project or facility s life. 2. PURPOSE The University is committed to the provision of quality infrastructure and recognises that health, safety and welfare issues are integral to the project process. The key aim of CDM 2007 is to integrate health and safety into the management of the project and to encourage everyone involved to work together to improve the planning and management of projects from the very start. The University as client accepts that it plays a pivotal role in setting standards and promoting a commitment to exemplary health and safety performance. The purpose of developing a health and safety Strategy for each project is to ensure that: The University demonstrates a high level of commitment to health and safety through unambiguous policies, senior management actions and excellence beyond simple compliance with statutory requirements Health and safety considerations are treated as an essential and normal part of a project s development There is a culture of cooperation, coordination, communication and competence parties that will construct, operate, maintain (including cleaning) and use the facility are involved during the early design and development Suitable management arrangements are in place for the project duty holders have the necessary health and safety competence and resources Page 1 of 5

2 3. PROCEDURE 3.1 RESPONSIBILITIES UNDER CDM 2007 The following diagram summarises the responsibilities of all parties under the CDM regulations. Particular notice should be taken of the responsibilities of the University of Edinburgh (as client). This diagram is taken from Managing health and safety in construction Construction (Design and Management) Regulations Duty holder construction projects (Part 2 of the regulations) RIBA stage Additional duties for notifiable projects (Part 3 of the regulations) RIBA stage Check competence / resources of all appointees Ensure there are suitable management arrangements for project, including welfare facilities Appoint CDM Coordinator University of Edinburgh (as client) ow sufficient time and resources for all Provide preconstruction information to designers, C, D Appoint Principal Contractor Make sure construction phase does not start unless there are suitable Welfare facilities Construction phase plan is in place FGH JK Provide preconstruction information to contractors FGH, JK Provide information relating to H&S file to CDM- C Retain and provide access to H & S file, to L Advise and assist the University with their duties Notify HSE Co-ordinate H&S aspects of design work and cooperate with others involved in the project CDM co-ordinator Advise and assist client with their duties Facilitate good communication between client, designers and contractors Liaise with Principal contractor re: ongoing design JK & L Identify, collect and pass on pre-construction information C, D, FGH Prepare / update H&S file Designers Check client is aware of their duties Eliminate hazards and eliminate risks during design Check that a CDM-C has been appointed Provide information about remaining risks Provide any information needed for H&S file Plan, manage and monitor construction phase in liaison with contractor Prepare, develop and implement a written plan and site rules (initial plan completed before start of construction phase) Give contractors relevant parts of plan Principal Contractors Make sure suitable welfare facilities are provided and maintained throughout construction phase Check competence of all appointees Stages JK and L Ensure all workers have site inductions and any further information / training needed for the work Consult with the workers Liaise with CDM-C re ongoing design Secure the site Page 2 of 5

3 Check client is aware of duties, that a CDM-C has been appointed and the HSE notified before starting work Contractors Plan, manage and monitor own work and that of workers Check competence of all appointees and workers Train own employees Provide information to their workers Comply with the specific requirements in Part 4 of the regulations Ensure adequate welfare facilities for their workers Co-operate with principal contractor in planning and managing the work, including reasonable directions and site rules Provide details to the principal contractor of any contractor engaged in connection with carrying out the work Provide any information needed for the H&S file Inform principal contractor of problems with the plan Inform principal contractor of reportable accidents, incidents, diseases and dangerous occurrences Everyone Check own competence Co-operate with others and co-ordinate work so as to ensure the health and safety of construction workers and others who may be affected by the work Report obvious risks Comply with requirements in Schedule 3 and part 4 of the CDM regulations for any work under their control Take account of and apply the general principles of the prevention when carrying out duties 3.2 THE PROJECT MANAGEMENT TEAM The Project Management Team, on behalf of the University as client and in liaison with the Health and Safety Advisor, is responsible for ensuring that health and safety is considered at all of the project from beginning to end. This includes consideration of how safety considerations in the widest sense will be embedded in procurement; integrated as part of the design phase, with designers considering the issue of buildability, useability and maintainability; managed during the construction phase and how any risks which remain at handover will be communicated to end users. Generally, the Project Management Team should: Ensure that there is a check made on the competence and resources of all appointees Ensure that sufficient time and resources have been allowed for all Appoint a CDM Coordinator for the project at Highlight to all parties the critical importance of health and safety management and the statutory responsibilities contained in relevant legislation to eliminate / avoid risks and hazards so far as reasonably practicable (e.g. the need to avoid working at height and to provide safe access to all areas) Incorporate existing procedures of Consultants and Contractors, if acceptable, into the Health and Safety Information and site procedures for the project Ensure the clear provision within the design process for the reduction of the risks and hazards during the design, construction and subsequent maintenance of the project (e.g. by facilitating with the CDM-C design health and safety workshops) Ensure that emphasis is placed on the detailed development of pre-construction Health and Safety Information, addressing whole life issues (design, construction, operating and disposal) Ensure that the CDM-C provides for the delivery of a suitable and sufficient Health and Safety File prior to completion of the works contract. Page 3 of 5

4 3.2 ASBESTOS proposed works within the University Estate with the potential to alter or damage the fabric of the building, service voids, building services etc, must be reviewed and assessed with regard to the following: Possible presence of materials containing asbestos An asbestos survey and/or remedial or removal works Control measures to avoid damage of materials containing asbestos Potential impact on project programme and project budget. The purpose of undertaking this assessment is to ensure that: Proper consideration is given to the scope of the proposed works The extent of the potential risks is established in order that proper consideration is given to the legal provisions that apply The most appropriate work methods are determined to comply with legal duties. This review must be carried out in consultation with the Asbestos Manager at an early stage of the project to allow sufficient time for project implications of asbestos containing materials to be considered. Care needs to be taken to ensure all areas of proposed works are inspected and that sufficient time and resources are allocated. 3.3 BIOSAFETY AND RADIATION PROTECTION The Design Team must consult at an early stage the relevant advisors based in the Corporate Health and Safety department on any project which may have implications in respect of biosafety or radiation protection. 3.4 FIRE SAFETY 4. OUTPUT The Design Team must consult the University fire safety adviser at and early stage and follow the design guidelines for fire safety in new and refurbished buildings. A clearly defined Health and Safety strategy which specifies health and safety goals for the project, signed up to by all, with Template T83 started. Refer to template T83 Health and Safety Checklist for Capital Projects 5. REFERENCES Health and Safety at Work etc. Act 1974 Construction (Design and Management) Regulations 2007 Managing Health and Safety in Construction (Design and Management) Regulations 2007, approved Code of Practice (ACOP) Work at height Regulations 2005 Control of Asbestos Regulations 2012 Fire (Scotland) Act 2005 Page 4 of 5

5 Scottish Government Procurement Manual Section 5 OGC Achieving Excellence in Construction Procurement Guide 10 Health and Safety University health and safety policy Estates and buildings health and safety policy Estates and buildings General Code of Safety Practice for contractors The Project Management Process Map Page 5 of 5