Whitepaper: Revenue Adjustment Postings According to Performance Date

Transcription

1 Whitepaper: Revenue Adjustment Postings According to Performance Date Automated Adjustment Postings for Revenue According to Performance Date Features available from Version 8.6 Build 1215 Copyright 2009

2 Automated Adjustment Postings for Performance Date Relevant Revenue Page 2 Table of Contents 1. Topic Required Data Settings Base Info Settings (Demo company 23US): Processing Example Enter Adjustment Postings... 6

3 Automated Adjustment Postings for Performance Date Relevant Revenue Page 3 1. Topic Automated handling of adjustment posting is available for sales invoices whose date of performance lies in another period in the future than the posting period. The sales invoice posting is handled using an adjustment account so that the revenue is immediately visible as per the performance date in the ACC1 Journal, the Account Sheet and the OI Report. The posting lines (adjustment postings) can be resolved, even in the next fiscal year, according to the entered performance date in a special program area.

4 Automated Adjustment Postings for Performance Date Relevant Revenue Page 4 2. Required Data Settings 2.1. Base Info Settings (Demo company 23US): ACC1 Parameters An existing GL account must be assigned to the adjustment account field in the ACC1 Parameters. This account settings cannot be changed as long as open (i.e., unresolved) adjustment postings exist in the Journal. The account set as adjustment account must be a GL account and may not use tax code, cost type or foreign currency settings. It also may not be an asset or cash account type.

5 Automated Adjustment Postings for Performance Date Relevant Revenue Page 5 Window: Posting Real Time Batch When an adjustment account is present in the ACC1 Parameters, the posting grid in Posting Real Time Batch contains three additional columns: Adjustment account Performance Date Cost Center (adjustment)

6 Automated Adjustment Postings for Performance Date Relevant Revenue Page 6 3. Processing Example 3.1. Enter Adjustment Postings A customer books a flight (ticket price = EUR 900) on July 10, The flight is scheduled for Sept. 9, A service charge, payable at ticketing, is charged for EUR 100. The invoice number is F A posting with split revenue lines for the invoice is created as follows: One revenue line is set up for the 100 EUR payable immediately. This is posted to normal sales revenue account. A second posting line for the EUR 900 is entered, posted to the adjustment account and with the revenue account set in the adjustment account column. Furthermore, the performance date (Sept. 20, 2009) is entered in the performance date field. A cost center is only required when the account (in the adjustment account column) has corresponding COST information, i.e., a cost type, set up in Account Base Info. In this example, cost center 1 is entered. After posting, the ACC1 Journal for this posting appears as follows:

7 Automated Adjustment Postings for Performance Date Relevant Revenue Page 7 To repost the revenue according to the performance date in September, menu item Posting / Adjustment Postings is called up at that time. The selection is restricted to the GL Account (i.e., the revenue account) to which the revenue shall be reposted. It is also possible to restrict selections according to the date on which the posting will be made. The posting info of the original adjustment posting is called up by double-click on the posting number in the posting line.

8 Automated Adjustment Postings for Performance Date Relevant Revenue Page 8 Activate the Selection checkbox for the desired posting lines in the Adjustment Postings window and press the OK button. A confirmation message is shown after all postings are successful posted. The resulting postings in the ACC1 Journal, in this case a PO posting that adjusts the 900 EUR from account to the sales revenue account 40401, appear as follows: