Frontica s journey to S/4HANA at Aker Solutions, Kvaerner & Akastor

Transcription

1 Frontica s journey to S/4HANA at Aker Solutions, Kvaerner & Akastor Oslo, 20 August 2015 Aksel Oland Solution Architect Morten Ehrhorn Technical architect

2 Challenges we have faced

3 Frontica Business Solutions at a glance Established: 2002 Employees: ~1 350 Hired-out consultants: ~2 700 Countries: 7 Locations: 14 Revenue: 5,8BNOK (2014) We deliver cost efficient corporate services that enable companies to become leaner and more agile.

4 Frontica s four service areas People Solutions IT Solutions Sourcing Solutions Office Solutions Tailored talent solutions based on our clients needs, enables them to achieve their goals. Industry specific IT solutions and advisory to the oil and gas and construction industries. Our sourcing solutions help our customer to optimize procurement and strengthen the financial performance. We take the operational responsibility for vital administrative functions, so our customers can focus on core activities.

5 Frontica SAP Offerings Frontica s SAP team represent competence within all functional areas of SAP We have extensive knowledge of the different SAP solutions and associated processes We have vast experience Our services are: SAP Strategy and Innovation SAP Project Management and Administration SAP Rollouts Implementation of new and improved SAP solutions and processes. SAP Application Management, supporting ~23000 users globally Major completed and ongoing projects: HANA migration HANA Simple finance SAP Separation project Implementation of New General Ledger SAP Carve out-project SAP Company code merge projects

6 Our Journey to S/4HANA HANA Go-live Fiori NWBC 5.0 HANA live w/ Lumira, and Analysis Office S/4HANA Finance Go-live 2014 June - Sept 2015 Jan - June 2015 June 2015 July - > 2015 Oct. Dec Dec Feb. - March HANA Business case development and approval HANA Technical Migration, including SP upgrade HANA migration on consolidated ERP system Start of S/4HANA Finance Migration project Rollout first wave of Fiori apps (HCM) Rollout NWBC 5.0 Establishment of new infrastructure for custom- and self service reporting S/4HANA Finance Migration of all three ERP systems

7 Main value drivers identified Need for improved and more efficient processes Business requirements to implement new HANA based functionality Split project - migrate once Reduced data footprint The gap is growing Functionality Required functionality Available functionality 2014 Time 2020

8 Project organisation & Responsibilities Business Case Realization Preparation Go Live Steering Committee Approve the justification in the bus case Approve the design and roll out plan QA delivery and approve milestones Approve go/no go Project Manager Provide resource estimates Resource planning and control Project milestone delivery Run release strategy Lead Architects Provide input into business case Ss Ss Ss Development Team Knowledge build up Analyse custom code Custom code fixes /SPAU Enhancement SAP Operations Team Knowledge build up Plan system landscape Run HANA migrations Technical support for new systems Functional Application testers N/A Knowledge build up Run end-2-end testing Provide functional support

9 ERP on HANA project timeline Project initiation Prod migration & Go-Live January February March April May June 1 st sandbox migration Code migration (functional) Code migration (performance) Support pack upgrade 2 nd sandbox migration 3 nd sandbox migration + support pack upgrade QA test (sandbox) Dev & QA migration ~3600 man-hours 6 migrations, 2 support pack upgrades Multiple patches of miscellaneous components UAT test

10 Hana Migration Effort Development (migration & patching) 1300 Integration with other systems 50 Project management 650 Basis (installation and migration) 1100 Test Coordination 50 Archiving old data Manhours Started February Finished June Functional (mostly testing) testing from Business

11 Upgrade & Database Migration DMO tool Database Total Size Before: 2,5 TB (MS-SQL server with Compression) Archiving: 0,5 TB (new objects) Total Size After: 0.8 TB (HANA ) CATSDB 123 fields, rows MSSQL: 60 GB (23 GB data / 37 GB indices) HANA: 8 GB

12 Code Migration Classic ABAP code skills required Tune your SPAU process, there will be plenty of upgrades Bad code is bad code, HANA or not Get very familiar with ATC, know the quirks and limitations Have a strategy for code retirement Fix once, move changes to production early See appendix for reference links and code gotchas

13 Code Migration, Reference Links Open SAP; ABAP Development for SAP HANA SCN blogs on ATC; OSS Notes

14 Code Migration, Gotchas Code in Smart Forms, repairs, enhancements etc. are not checked in ATC by default 3.rd party add-ons Protected code ORDER BY vs. SORT (moving corrections to production before HANA migration) DB views & join performance

15 HANA Migration Experience so-far HANA has been Stable! Several HW failures 8 sorting issues 1 SAP program causing out of memory dumps 1 HANA is too fast (3 rd party product code) Users are happy A foundation to build on Its faster (nearly always): Transaction Reduction average response time % Reductio n in DB% IW72 Service Order selction -7,12 150,27 ME23N Display Purchase Order -6,8-13,96 MM03 Display Material -10,4-17,77 CJ20N Project Builder -24,78-23,34 CATW TimeSheet -26,84-34,38 CV04N Display Document -4,71-34,85 FBL3N Display GL account Lineitems 5,98-41,42 FBL1N Display Vendor items -13,94-70,33 FAGLL03 Display GL acount Lineitems -13,38-75,64 KKAC Sales Order Reporting -66,62-85,56

16 S/4HANA Finance Why? Single Source of Truth 1. One source for financial and management accounting 2. Real time reporting w/o replication to SAP BW 1 Reporting and Analysis 1. Fast and flexible 2. Self-service analytics 3 User Experience 1. Powerful user interfaces 2. Availability on multiple devices 5 Highest Granularity 1. Line item based and extensible 2. Not limited by totals or pre-configuration 2 Closing on the fly 1. Accelerated month-end closing processes and postings 2. Intra-month processes and simulations 4

17 S/4HANA Finance Project Timeline Project initiation Prod migration & Go-Live August September October November December January February March sfin 1508 sfin 1511 sfin nd sandbox migration Testing Install & configure additional features 4 th sandbox migration (1511) QA test (sandbox) Dev & QA migration UAT test Migration Steps: 1. Pre-installation; Reconciliation, data fixing and mini-period-end closing Business adoption of new processes 2. Install sfin 3. Apply notes & Configure sfin 4. Migrate data to new sfin data model 5. Install & configure additional features (e.g. Cash Management, HANA live, smart business, Fiori, etc.)

18 S/4HANA Finance Experience so far Effort Installation 4 man-days Runtime migration: 23 hours ( 580 million ACDOCA records ) After applying as many OSS notes as possible (200) the migration has been relatively straight-forward No major issues so far during testing

19 Lesson learned Align end-user expectation Order Hardware well in advance Understand possible implications Simple - but more complex Prepare for shift in competence Think about size vs licences Added complexity to support Secure skilled and dedicated resources Handle constant changes

20 Important considerations and lesson learned Important to align end-user expectation (wow effect takes time to get..) Skilled and dedicated Resources ability to scale resources to project needs on the fly You need to be able to handle constant changes In depth analysis needed to understand possible implications e.g. sfin implications on existing functionality (cash management) Added complexity to development and application support Think about size vs licences (archiving) SFIN increase amount of data Shift in competence required in new technology Order Hardware well in advance

21 Our Journey to S/4HANA Next steps HANA Go-live Fiori, NWBC 5.0 HANA live w/ Lumira, Design Studio & Analysis Office S/4HANA Finance Go-live 2015 June 2015 Oct. Dec Dec Feb. March Rollout first wave of Fiori apps (HCM) Rollout NWBC 5.0 Establishment of new infrastructure for custom- and self service reporting S/4HANA Finance Migration of all three ERP systems Simple Logistics S/4HANA / NW 7.50 Leverage power of HANA Broaden Fiori UI coverage

22 Contact Us - Do not hesitate to get in touch Aksel Oland SAP Solution Architect Aksel.oland@frontica.com Morten Ehrhorn SAP Technical Architect Morten.ehrhorn@frontica.com Bente Grundt Hansen Manager, SAP Consulting and Projects Bente.grundt.hansen@frontica.com Njål Omland - Manager, SAP Application Management Njal.Omland@frontica.com

23 Copyright and disclaimer Copyright Copyright of all published material including photographs, drawings and images in this document remains vested in Frontica Business Solutions and third party contributors as appropriate. Accordingly, neither the whole nor any part of this document shall be reproduced in any form nor used in any manner without express prior permission and applicable acknowledgements. No trademark, copyright or other notice shall be altered or removed from any reproduction. Disclaimer This Presentation includes and is based, inter alia, on forward-looking information and statements that are subject to risks and uncertainties that could cause actual results to differ. These statements and this Presentation are based on current expectations, estimates and projections about global economic conditions, the economic conditions of the regions and industries that are major markets for Frontica Business Solutions AS and Frontica Business Solutions AS (including subsidiaries and affiliates) lines of business. These expectations, estimates and projections are generally identifiable by statements containing words such as expects, believes, estimates or similar expressions. Important factors that could cause actual results to differ materially from those expectations include, among others, economic and market conditions in the geographic areas and industries that are or will be major markets for Frontica Business Solutions businesses, oil prices, market acceptance of new products and services, changes in governmental regulations, interest rates, fluctuations in currency exchange rates and such other factors as may be discussed from time to time in the Presentation. Although Frontica Business Solutions AS believes that its expectations and the Presentation are based upon reasonable assumptions, it can give no assurance that those expectations will be achieved or that the actual results will be as set out in the Presentation. Frontica Business Solutions AS is making no representation or warranty, expressed or implied, as to the accuracy, reliability or completeness of the Presentation, and neither Frontica Business Solutions AS nor any of its directors, officers or employees will have any liability to you or any other persons resulting from your use. Frontica Business Solutions consists of many legally independent entities, constituting their own separate identities. Frontica Business Solutions is used as the common brand or trade mark for most of these entities. In this presentation we may sometimes use Frontica Business Solutions, we or us when we refer to Aker Solutions companies in general or where no useful purpose is served by identifying any particular Frontica Business Solutions company.