NETCOMM LABS PROJECT MANAGEMENT TOOL 1.0. Ashok Rai February 22 nd, 2015

Transcription

1 NETCOMM LABS PROJECT MANAGEMENT TOOL 1.0 Ashok Rai February 22 nd, 2015

2 Why The Tool If you can t measure it, you can t improve it. Every line is the perfect length if you don't measure it. Without clear objectives, you're stuck in a constant state of guessing. PROJECT MANAGEMENT TOOL About The Tool NCL-PMT is developed for helping the teams in: 1. Task Management 2. Project Management 3. Timesheet Management 4. Estimation, Planning & Tracking (Planned vs. Actual) 5. Analysis of client/project related development metrics What Next - Version 1.0 is ready for roll-out - This presentation can be used as guide for using the tool - While using the system, provide meaningful information because a software is only as good as the data it receives

3 APPLICATION STRUCTURE

4 Task Project Task Client Task Project Task PROJECT MANAGEMENT TOOL User Project Project Non- Project Timesheet Task Task Task Task Activity Activity

5 USER

6 Access Rights All Tasks (Administrator) Project Tasks Project Manager PROJECT MANAGEMENT TOOL - USER Own Tasks

7 PROJECT

8 Project Team Project Team User User User Any user of the team with access rights of all tasks or project tasks can be marked as Project Manager PROJECT MANAGEMENT TOOL - PROJECT A user must be part of project team for task assignment and timesheet entry

9 TASK

10 Task Details Who can create task? Admin can create tasks for all projects and all users Users with All/Project Tasks access rights can create tasks for projects allocated to them and assign to any team member of the project User with Own Tasks access rights can create tasks only for himself under the allocated projects Task Type Analysis & Design, Development, Testing, Implementation etc. Assign To Task can be assigned to only team members of the selected project Initial Estimate It can be entered only at the time of task creation PROJECT MANAGEMENT TOOL - TASK Priority None, Low, Medium, High Planned Start & End Dates Planned End Date is used to track the scheduled delivery of a task

11 Task Details (contd ) Actual Start & End Dates These dates cannot be updated by the user Actual Start Date gets updated by system at the time of first timesheet entry of a task Actual End Date gets updated by system on change of status of a task to Completed or Cancelled Status Details Status Description Can Change To Unassigned Task is not assigned to any user Cancelled Assigned Task is assigned to a user but not started In Progress, Cancelled PROJECT MANAGEMENT TOOL - TASK In Progress Task started and work in progress Paused, Cancelled, Completed Paused Task started but stopped for starting it later In Progress, Cancelled, Completed Cancelled Task created but not required (Task cannot be deleted) - Unassigned if task was not assigned to any user - Assigned if task was assigned to a user Completed Task completed Assigned

12 In Progress Assigned Unassigned Task can be cancelled Paused Completed PROJECT MANAGEMENT TOOL TASK STATUS CHANGE

13 Task List Status Change Status of a task can be changed only by the task owner, Project Manager or Administrator It can be changed from Task List screen by clicking on status hyperlink Task Reassignment Task once assigned to a user can be moved to another user by specifying a reason Reassignment can be done at any stage till the task is marked as Completed or Cancelled It can be done only by Project Manager or Administrator It can be done from Task List screen by clicking on user hyperlink under Assigned To column Total Effort Spent It shows the total hours spent on the task based on timesheet data PROJECT MANAGEMENT TOOL - TASK Clicking on this hyperlink will show complete list of date & user-wise effort spent on the task Remaining Effort Estimate It shows the last entered estimate for completing the remaining work with estimate date User can provide the new estimate by clicking on this hyperlink

14 TIMESHEET

15 Timesheet List Filter Criteria Timesheet list shows the summary of timesheets for current date It shows timesheets of all users to administrator, other users can see their own timesheets User can change the date range to get the timesheets of other dates as well Timesheet Entry Currently timesheet can be created & edited only for current date There is no provision to create timesheet of previous dates or edit old timesheets PROJECT MANAGEMENT TOOL - TIMESHEET