Event Summary - Visual Monitoring System for Speech & Hearing Clinic - Amarillo, TX

Transcription

1 Event Summary - Visual Monitoring System for Speech & Hearing Clinic - Amarillo, TX Type Invitation to Bid Number FPC-ITB-0386 Organization TAMU Currency US Dollar Event Status Awarded Work Group FPC Exported on 6/7/2018 Exported by Jacqueline Gibson For Requisition Created Document Estimated Value 60, USD Payment Terms - Bid and Evaluation Respond by Proxy Allow Use Panel Questionnaire Sealed Bid Yes Auto Score Alternate Items Visibility and Communication Visible to Public Yes Enter a short description for this public event Cost Analysis Purchase and installation of a new Visual Monitoring System for the new Speech and Hearing Clinic which will be in the West Texas A&M University Amarillo Center, Amarillo, TX. Commodity Codes Commodity Code Description Audio and visual equipment 5752 <$500, 5782 <$5k, Commercial and office building construction services Audio visual services 5670 Event Dates Time Zone Released - Open Close Sealed Until Q&A Close Event Users Event Creator CDT 4/19/ :00 AM 5/8/2018 2:00 PM 5/8/2018 2:00 PM Show Sealed Bid Open Date to Supplier 5/8/2018 2:00 PM Patricia Allison PALLISON@TAMUS.EDU Phone Event Owners Jeffrey Zimmermann JZIMMERMANN@TAMUS.EDU Phone Patricia Allison PALLISON@TAMUS.EDU Phone Jacqueline Gibson JGIBSON@TAMUS.EDU Phone Jeffrey Zimmermann JZIMMERMANN@TAMUS.EDU Phone

2 Patricia Allison Phone Paul Admin Barzak Phone Leann Harris Phone Contacts Patricia Allison Phone Stakeholders Brandie Watson Phone Jacqueline Gibson Phone Clinton Merritt Phone Caylan Bartley Phone

3 Description The Texas A&M University System, on behalf of the department of Facilities Planning and Construction is seeking bids for the purchase and installation of a new visual monitoring system for the new Speech and Hearing Clinic which will be in the West Texas A&M University Amarillo Center, Amarillo, TX. The clinic will consist of 12 rooms to be outfitted with the monitoring systems. Awarded vendor shall provide a turnkey solution. The timeframe for this system must be implemented between August 1 and August 15, Bidders must acknowledge they can meet this time frame in the prerequisites and questions section of this bid. Bidders shall offer pricing for each line item of this bid. Also required is your company itemized quote that shows details of the models, brand, specifications of the items you are bidding. Specifications/literature of the product(s) you are offering must be also included with your bid response. There are accessibility requirements in this bid. Bidder must acknowledge the requirements and provide the appropriate accessibility information. Reference attached Accessibility and VPAT documents. Reference attached bid terms. Submit all bid questions via to Patty Allison, pallison@tamus.edu The bid response due date is no later than 2:00 PM on Thursday, May 3, Late bids will not be accepted or considered.

4 Prerequisites Required to Enter Bid 1 Instructions To Supplier : Insurance Requirements - Reference attached Insurance Requirements. The TAMU System requires all vendors performing work on any System member campus to provide proof of the required insurance coverage as noted in the bid. Vendor shall provide and maintain required insurance coverage for the duration of this purchase and until item delivered and installed. Insurance Requirements -TAMU-WTAMU Insurance Requirements WTAMU.pdf../Attachments/PrereqAttachments/Insurance Requirements WTAMU.pdf 2 Instructions To Supplier : Accessibility - Electronic and Information Resources (EIR) accessibility requirements and technical standards from Texas Administrative Code, Title 1, Chapter 206 and Chapter 213 have been determined to apply to this Invitation to Bid. BIDDERS must describe how the EIR product deliverables included as part of the service requirements meet at least those technical provisions identified as applicable in the attached Voluntary Product/Service Accessibility Templates (VPATs). Accessibility ACCESSIBILITY.pdf../Attachments/PrereqAttachments/ACCESSIBILITY.pdf Yes 3 Instructions To Supplier : Payment Terms are to be Net 30 upon delivery and completion of installation and correct invoice. Payment Terms Payment Terms 4 Instructions To Supplier : Delivery and Installation Date - may be a factor in the award of the bid. Estimated time frame for system to be in place is Aug.1-15, Bidders must give estimated delivery and installation dates

5 Delivery and Installation Delivery and Installation Date - may be a factor in the award of the bid. Bidders must give estimated delivery and installation dates 5 Instructions To Supplier : Freight and Delivery to Jobsite. Quote F.O.B. Destination. Shipping Terms Quote Destination Freight Prepaid and Allowed. 6 Instructions To Supplier : The TAMU System will evaluate and make the award to the bid that is determined to be the best value to the state based on the following criteria: pricing, specifications, accessibility requirements, insurance requirements, available date, the extent to which the goods meet our needs; the vendor's past relationship with the TAMU System and other state entities and any other factor the TAMU system deems relevant. Award Criteria See instructions.

6 Buyer Attachments Exhibit A - Bid Terms Exhibit A - Bid Terms.pdf../Attachments/Exhibit A - Bid Terms.pdf VPAT 2.1 VPAT 2.1.doc../Attachments/VPAT 2.1.doc FPC-ITB-0386 Floor Plan for Comm FPC-ITB Floor Plan for Communications - Amarillo Center.pdf../Attachments/FPC-ITB Floor Plan for Communications - Amarillo Center.pdf

7 Questions Supplier Response Is Required Page 1 Group Install need date is August 1 - August 15, Please enter your available date for delivery and install. Text (Multi-Line) 1.2 Have you submitted a detailed company quote? Yes/ 1.3 Have you submitted spec sheets/literature of the products you have offered? Yes/ 1.4 Have you attached the required Accessibility Documentation? Yes/

8 Product Line Items Required Product Line Items Group P1 # P1.1 P1.2 P1.3 P1.4 Item Name, Commodity Code, Description License for virtual appliance base system Qty. UOM Target Price Allow Alternates 1 LO - Lot - - Requested Delivery Commercial and office building construction services 5670 / License for virtual appliance base system. VMware compatible OVF template or Hyper-V Virtual Appliance including components for deployment on client provided hypervisor. Camera Licenses for 12 cameras 12 EA - Each Commercial and office building construction services 5670 / Camera Licenses for 12 cameras- unlimited users and workstations; should include advanced features such as SSL/TLS encryption, LDAP authentication and distributed media server architecture. AXIS M5525-E PTZ Network Cameras (12) 12 EA - Each Commercial and office building construction services 5670 / AXIS M5525-E PTZ Network Cameras (12); compact pan-tilt-zoom cameras with HDTV 1080p resolution, 10x optical zoom, and autofocus. 4.7mm-47mm zoom lens- Horizontal field of view degrees. Vertical field of view 37.2 to 3.8 degrees Recessed Mounts for M5525-e PTZ Cameras (12) 12 EA - Each Commercial and office building construction services 5670 / Recessed Mounts for M5525-e PTZ Cameras (12) P1.5 Ceiling mount 12 EA - Each - - P Commercial and office building construction services 5670 / Ceiling mount omni-directional condenser microphone with in line pre amp. Wide dynamic range and frequency response for accurate sound reproduction across the audio spectrum. Compatible with STM1 audio interface. Audio interface designed for connecting up to 2 microphones 12 EA - Each - - Audio interface designed for connecting up to 2 microphones. Providing a fixed 50 db gain to bring any mic-level signal up to line-level. Requires 12VDC power and is compatible with power out provided on Axis 54 series PTZ cameras. (12) P1.7 Indicator Buttons 12 EA - Each Commercial and office building construction services 5670 / Buttons with LED indicator to start/stop recordings. Terminated to IP camera. P1.8 Installation 1 LO - Lot - - P1.9 P1.1 0 P Commercial and office building construction services 5670 / Installation charges to include installing services such as physically mounting devices in room such as camera, microphone, and audio interface and cabling and terminating audio equipment. Onsite certified engineer 1 LO - Lot Commercial and office building construction services 5670 / An onsite certified engineer to assist with head end configuration and training. Services to include configuring the server and software with IP address, configuration of IP cameras, setting up rooms and assigning cameras to room, creating user groups and assigning appropriate rights, creating information and marker templates and instructing users and admins how to use, operate and support system. Bidder shall offer details of what response includes. Annual software support agreement 1 YR - Year Commercial and office building construction services 5670 / An annual software support agreement- 6 to 15 licenses, contract to require unlimited help desk support, and access to updates and major feature upgrades. Bidder shall offer details of what response includes. System configuration, freight & shipping 1 LO - Lot Commercial and office building construction services 5670 / System configuration and shipping to customer location. Shipping/Freight shall be FOB Destination, Amarillo, TX.

9 Service Line Items There are no Items added to this event.