transactions, 298 transfers, 237 vendors, 223 entering bills, 174 payments, 201 addresses, Company Information,

Transcription

1 index A accepting credit cards, license agreements, 27 access files, 369 firewalls, 23 Access importing, 49 integration, 3, accountant reviews, files creating journal entries, 316 receiving, sending, viewing, , 318 accountants, ADP Payroll, accounting terms, accounts, 52 auditing, backups, 120 ebay, entries, 120. See also entries Equifax, financial, 218 formatting, adding, deleting, editing, Money, 44 naming, 59 online banking, opening balances, PayPal, Passport, 369 reconciling, statements, transferring between, 237 types, 57 Accounts Receivable (A/R) Aging Detail report, activation, add-ins, 321 ADP Payroll, ebay, Equifax, New Company Wizard, Office Live, 363 online banking, Payment Services, PayPal, preprinted checks and forms, adding accounts, cash purchases, 179 cash sales, 145 checks, 221 credit card charges, 229 credit memos, 154, 183 customer, 127, 162, 223 deposits, employees, 223 fields, 151, , 349 item taxes, journal entries, 240 new quotes, 126 pictures to ebay accounts, 337 receipt of payments, 160 sales tax codes, 72 groups, 78 tax agencies, 65 text to forms, 349

2 adding transactions, 298 transfers, 237 vendors, 223 entering bills, 174 payments, 201 addresses, Company Information, ADP Payroll, 4, 37, advantages of Microsoft Office Accounting 2007, 3-4 Analysis Tools, 364 anti-spyware applications, 13 antivirus applications, 13 A/P Aging Detail report, applications backups, 14 firewalls, 23 integration, 3, Applied Credits field, 166 applying date ranges, A/R (Accounts Receivable) Aging Detail report, archives, 380. See also data compression As Of field, 63 assets, 52 auditing accounts, trails, 119 B backups, 12 configuring, creating, 120 data compression, 379 before installation, 14 reminders, 13 Balance Sheet report, balance sheets, accounts, 61 balances auditing, opening, 62, statements, bank accounts, reconciling, 297 Bank Online Wizard, 361 banking ADP Payroll, Customer Refund records, daily transactions, credit card charges, entering payments, making deposits, printing checks, transferring funds, writing checks, online. See online banking reports Failed Payments, 270 Payments, Reconciliation Detail, troubleshooting, 369 BCM (Business Contact Manager), 364 billable hours, recording, bills (vendors) entering, paying, blocking activation, 30 Internet access, 24 book-specific resources, 385 Business Contact Manager (BCM), 364 C calculations ADP Payroll, Receive Payment records, 166 Cash Discount field, 165 cash flow statements, 52, 60, 249 cash, recording, cash sales daily transactions, 124 formatting, cash-basis journal entries, cash-basis reports, 63 CD drives backing up data, 12 installation from, 14 charges, credit cards, Chart of Accounts, reports, 255 viewing, charts, viewing, 285 checking accounts, reconciling, 297 checks Customer Refund records, deposits, expenses, preprinted, printing, reconciling checking accounts, 297 writing, codes, tax,

3 configuring columns moving, 289 resizing, viewing, comments entering, companies Access, 49 accounting terms, accounts adding, deleting, editing, formatting, Company Information, Company Lists, Company Preferences, customers, daily transactions, Cash-Basis Journal Entry, journal entries, employees, Excel, files, 381 items, Money, opening, 122 QuickBooks, sales tax configuring, 64 groups, item taxes, tax agencies, tax codes, support lists, vendors, Company Lists, viewing, Company reports, 247 Balance Sheet, Cash Flow statement, 249 Chart of Accounts, 255 GL (General Ledger), 251 Item List, Journal Entry List, Profit and Loss, 247 Sales Tax Liability, Transaction Detail by Account, Transaction Detail by Tax Code, 253 Transaction Journal, Trial Balance, Company Wizard, 51 Comparisons, Microsoft Office Accounting 2007 features, 4-9 Compress Data Wizard, 377 compression, configuring accounts, adding, deleting, editing, ADP Payroll, backups, 120, companies accounting terms, Company Information, Company preferences, customers, employees, items, managing support lists, opening, 122 vendors, viewing Company Lists, credit card processing, daily transactions, 123 banking, cash sales, Cash-Basis Journal Entry, companies, credit card charges, credit memos, , Customer Refund records, customers, employees, entering bills, invoices, issuing payments, journal entries, making deposits, New Cash Purchase records, paying bills, payments, prepaying payments, printing checks, quotes, Receive Payment records, reimbursements, transferring funds, vendors, writing checks, display resolution, 12 ebay, Equifax, fiscal years, 121 installation, journal entries, 120,

4 configuring new companies, 31 New Company Wizard customizing, preparation, online banking, opening balances, PayPal, QuickBooks, 40 quotes, 126 reports, 273 applying date ranges, exporting to Excel, 276 filtering, modifying, moving columns, 289 previewing printing, 275 printing, refreshing, Report Basis List, resizing columns, sending, sorting, 287 viewing, sales tax, 64 groups, item taxes, tax agencies, tax codes, statements, converting quotes, copying files, 381 cost of goods sold, 52 Create Fiscal Year window, 121 credit cards accounts, 297 charges, Customer Refund records, expenses, Payment Services, refunds, 183 credit memos daily transactions, 124 formatting, vendors, credit services (Equifax), Customer List report, Customer Refund records, 124, Customer Refunds List report, 260 Customer reports A/R Aging Detail, Customer List, Customer Refunds List, 260 Customer Transaction History, Invoice List, Quote List, 258 Received Payment List, Customer Transaction History report, customers adding, 223 daily transactions, files, viewing, customizing, 4. See also configuring Company Preferences, forms adding fields, deleting fields, letters, naming fields, New Company Wizard, reports applying date ranges, exporting to Excel, 276 filtering, modifying, moving columns, 289 previewing printing, 275 printing, refreshing, Report Basis List, resizing columns, sending, sorting, 287 viewing, D daily transactions, 123 banking, , credit card charges, entering payments, making deposits, printing checks, transferring funds, writing checks, companies Cash-Basis Journal Entry, journal entries, customers, cash sales, credit memos, invoices, quotes, Receive Payment records,

5 errors, troubleshooting employees reimbursements, vendors credit memos, entering bills, issuing payments, New Cash Purchase records, paying bills, prepaying payments, data compression, Data Migration Completed window (Money), 45 Data Utilities, 370 backups, repairing data, databases, troubleshooting, See also Access dates ranges, start, 120 debits, 242 default locations, 22 deleting accounts, ebay items, 335 fields, 151, forms, item taxes, 77 quotes, 134 sales tax codes, 72 transactions, 123 deposits, making, dialog boxes, Security Warning, 20 Discount Subtotal, calculating, 130 discounts, cash, 165 display resolution, configuring, 12 distribution, 164. See also ; sending documents, creating templates, downloading, installation via Internet, Downloading Window, 18 dragging slider bars, 26 due dates, modifying sales tax, Due for Payment section (Receive Payment records), 164 DVD drives, backing up data, 12 E ebay, 4, editing accounts, cash sales, 151 credit memos, 158 invoices, 141 item taxes, 77 quotes, 134 sales tax codes, 72 sales tax groups, 78 tax agencies, 65 EIN. See Federal Employer Identification Number (FEIN) electronic payments, Customer Refund records, cash sale forms, 151 credit memos, 158 invoices, 141 quotes, 132 reports, templates, 133 Employee List report, 271 Employee Payments report, Employee reports Employee List, 271 Employee Payments, Time, 270 Time Entry List, employees adding, 223 daily transactions, reimbursements, files, viewing, empoweringyou.com, 385 entering comments, 63 opening balances, 62, 122. See also opening balances payments, transactions, 51 vendor bills, entries journal, 239 Cash-Basis Journal Entry, creating, 120 reversing, 119 entry forms, modifying, Equifax, 4 configuring, Credit Profile, 36, 326 equity, 52 errors, troubleshooting,

6 Excel Excel importing, integration, 3, reports, 276 existing vendor payments, viewing, 202 expenses, vendor bills, 177 exporting forms, reports to Excel, 276 extensions, files, 381 F Failed Payments report, 270 features, 3-4 add-ins, 36 comparing, 4-9 Federal Employer Identification Number (FEIN), 32 Federal tax ID number. See Federal Employer Identification Number (FEIN) fees, downloading ebay, 338 fields adding, 349 cash sales, 151 forms adding, deleting, naming, files access, 369 accountant reviews creating journal entries, 316 receiving, sending, backups, 12 compression, customers, employees, installation, items, moving, 381 opening, saving, 38 troubleshooting, 381 vendors, filtering reports, financial accounts, 218 financial reports, 247 Balance Sheet, Cash Flow statement, 249 Chart of Accounts, 255 GL (General Ledger), 251 Item List, Journal Entry List, Profit and Loss, 247 Sales Tax Liability, Transaction Detail by Account, Transaction Detail by Tax Code, 253 Transaction Journal, Trial Balance, financing accounts, 61 firewalls, 13 activation, blocking, 30 installing, 23 fiscal years, creating, 121 Fixed Asset Manager, 36 formatting. See also configuring accounts, adding, deleting, editing, ADP Payroll, backups, 120, companies accounting terms, Company Information, Company Preferences, customers, employees, items, managing support lists, opening, 122 vendors, viewing Company Lists, daily transactions banking, cash sales, Cash-Basis Journal Entry, companies, credit card charges, credit memos, , Customer Refund records, customers, employees, entering bills, invoices, issuing payments, journal entries, making deposits, New Cash Purchase records, paying bills, payments, prepaying payments, printing checks, quotes, Receive Payment records,

7 Item List report reimbursements, transferring funds, vendors, writing checks, ebay, Equifax, fiscal years, 121 journal entries, 120, 316 letters, online banking, opening balances, PayPal, QuickBooks, 40 quotes, 126 reports applying date ranges, exporting to Excel, 276 filtering, modifying, moving columns, 289 previewing printing, 275 printing, refreshing, Report Basis List, resizing columns, sending, sorting, 287 viewing, sales tax, 64 groups, item taxes, tax agencies, tax codes, statements, forms, 340 checks. See checks credit memos, 154 Customer Payment, 162. See also Receive Payment records Customer Refunds records, 170 Entry, Letters, preprinted checks and, printing, quotes, 129 support lists, Forms Layout list, 93 G GL (General Ledger) report, 251 google.com, 385 graphs, 285. See also charts, viewing groups sales tax, tax, 131 H hard disk requirements, 11 Help menu, help resources, hierarchies, accounts, 60. See also accounts history, PayPal, 324 hours ideawins.com, 384 images, adding to ebay, 337 importing Access, 49 customer payments (PayPal), 324 I Excel, Forms, Money, QuickBooks, 39-42, 368 tools, 46 income statements, 52 initial startup, installation, backups, 14 from CDs, 14 downloading from Internet, firewalls, 23 SQL servers, system requirements, troubleshooting, 368 integration applications, 3 Office, Internet access, 24 installation via, investing accounts, 62 Invoice List report, invoices Company Information, credit memos, Customer Refund records, daily transactions, 124 formatting, quotes, 134 Receive Payment records, vendors, issuing payments, refunds, 170. See also Customer Refund records Item List report,

8 items items credit memos, 187 files, taxes, vendor bills, 177 viewing, J journal entries, accountant reviews, 316 Cash-Basis Journal Entry, creating, 120 viewing, Journal Entry List report, L layouts cash sales, 145 invoices, 136 LCD resolution, 12 letter templates, creating, liabilities, 52, license agreements, 26 Line Total Subtotal, calculating, 130 lists Company Lists, ebay, 336 support, live.com, 385 locations default, 22 saving installation files to, logging on, 26 M maintenance, Manage Country/Region List window, 93 Manage Credit Rating window, 92 Manage Customer Group window, 87 Manage Item Group window, 92 Manage Payment Term window, Manage Price Level window, 91 Manage Shipping Method window, 90 Manage Shipping Term window, 91 Manage Vendor Group window, 88 managing groups, item taxes, support lists, tax codes, Marketplace Services Wizard, 330 master records (QuickBooks), importing, 40 memory, system requirements, 12 menus, Help, Microsoft Activation, Microsoft Baseline Security Analyzer, 13 Microsoft Money, importing, Microsoft Office Accounting 2007 features of, 3-9 upgrading from (2006), 10 versions, 9-10 Microsoft Office Accounting Express 2007, Microsoft Office Word form templates, Microsoft OneCare, 13 Microsoft Small Business Accounting 2006, upgrading, 50 Microsoft SQL Server 2005, 21 microsoft.com, 384 migrating accounts from Money, 44 modifying accounts, adding, deleting, editing, display resolution, 12 forms entry, printing, item taxes, 77 reports, sales tax codes, 72 due dates, groups, 78 tax agencies, 65 transactions, 123 Money, importing, 43 monitors, configuring resolution, 12 moving columns, 289 fields, files, 381 MSDE, 21 multiple years, opening windows for,

9 performance, optimizing N naming accounts, 59 fields, New Company Wizard customizing, preparation, new quotes, adding, 126 nonbillable hours, recording, numbering invoices, 138 O Office forms, 340 modifying entry, printing, integration, Office Live, 363 OneCare (Microsoft), 13 online banking, , Online Orders List report, 264 online resources, 385 Online Sales by Customer Summary report, 263 Online Sales by Item Summary report, 263 Online Sales Receipt List report, 264 opening companies, 122 credit memos, 154, 185 Data Utilities, 370 files, QuickBooks, 40 reconciliation forms, 296 opening balances, 62, operating systems, system requirements, optimizing performance, options. See also configuring Company Preferences, forms adding fields, deleting fields, letters, naming fields, New Company Wizard, reports applying date ranges, exporting to Excel, 276 filtering, modifying, moving columns, 289 previewing printing, 275 printing, refreshing, Report Basis List, resizing columns, sending, sorting, 287 viewing, orders, downloading ebay, 338 Outlook Business Contact Manager Wizard, 366 P Passport accounts, troubleshooting, 369 Pay Types list, 94 Payable reports A/P Aging Detail, Vendor List, Vendor Payments List, Vendor Transaction History, paying bills, sales tax, modifying due dates, viewing Sales Tax Liability report, Payment Services, payments ebay, 332 employees, entering, New Cash Purchase records, PayPal importing, 324 searching, 325 Receive Payment records, troubleshooting, 369 vendors issuing, paying, prepaying, viewing, Payments report, PayPal configuring, invoices, 4, 143 payments, 36 payroll, ADP Payroll, Payroll reports Employee List, 271 Employee Payments, Time, 270 Time Entry List, performance, optimizing,

10 pictures, adding to ebay pictures, adding to ebay, 337 positioning fields, preferences. See also configuring; options New Company Wizard, reports applying date ranges, exporting to Excel, 276 filtering, modifying, moving columns, 289 previewing printing, 275 printing, refreshing, Report Basis List, resizing columns, sending, sorting, 287 viewing, preparation, New Company Wizard, prepaying payments, preprinted checks and forms, previewing printing, reports, 275 printing cash sale forms, 151 checks, credit memos, 158 forms, invoices, 141 preprinted checks and forms, quotes, 134 reports, statements, 292 processing credit cards, processors, 11 products cash sales, 145 credit memos, 156 invoices, 136 keys, 27 profiles (Equifax), purchases, credit cards, Q QuickBooks importing, QuickBooks Import Wizard, 41 troubleshooting, 368 Quote List report, 258 quotes daily transactions, invoices, 136 saving, 131 sending, 132 R ranges, dates, rebuilding data, receipt of payments, adding, 160 Receivable reports, 255 A/R Aging Detail, Customer List, Customer Refunds List, 260 Customer Transaction History, Invoice List, Quote List, 258 Received Payment List, Receive Payment records, 124, Received Payment List report, receiving files, invoices, Reconciliation Detail report, reconciling accounts, records Customer Refund, daily transactions, 123, banking, cash sales, Cash-Basis Journal Entry, companies, credit card charges, credit memos, , Customer Refund records, customers, employees, entering bills, invoices, issuing payments, journal entries, making deposits, New Cash Purchase records, paying bills, payments, prepaying payments, printing checks, quote, Receive Payment records, reimbursements,

11 resizing columns transferring funds, vendors, writing checks, forms adding fields, deleting fields, naming fields, master (QuickBooks), 40 New Cash Purchase, Receive Payments, refreshing reports, refunds credit cards, 183 credit memos, , Customer Refund records, customers, 124 registration Equifax, 327 Microsoft Office Project 2007, reimbursements, recording, rejecting quotes, 134 reminders, backups, 13 removing. See deleting repairing data, reports 1099, 63 accountant reviews, creating journal entries, 316 receiving files, sending files, viewing, , 318 banking Failed Payments, 270 Payments, Reconciliation Detail, cash-basis, 63 Company and Financial, 247 Balance Sheet, Cash Flow statement, 249 Chart of Accounts, 255 GL (General Ledger), 251 Item List, Journal Entry List, Profit and Loss, 247 Sales Tax Liability, Transaction Detail by Account, Transaction Detail by Tax Code, 253 Transaction Journal, Trial Balance, Customer and Receivable A/R Aging Detail, Customer List, Customer Refunds List, 260 Customer Transaction History, Invoice List, Quote List, 258 Received Payment List, Employee and Payroll Employee List, 271 Employee Payments, Time, 270 Time Entry List, options applying date ranges, exporting to Excel, 276 filtering, modifying, moving columns, 289 previewing printing, 275 printing, refreshing, Report Basis List, resizing columns, sending, sorting, 287 viewing, Sales Online Order List, 264 Online Sales by Customer Summary, 263 Online Sales by Item Summary, 263 Online Sales Receipt List, 264 Sales by Customer Detail, Sales by Customer Summary, Sales by Item Detail, Sales by Item Summary, sales tax formatting, 64 groups, item taxes, tax agencies, tax codes, Vendor and Payable A/P Aging Detail, Vendor List, Vendor Payments List, Vendor Transaction History, requirements, resizing columns,

12 resolution, configuring resolution, configuring, 12 resources, help, restoring data, revenue, 52 reversing entries, 119 transactions, reviews (accountant), creating journal entries, 316 receiving files, sending files, viewing, , 318 revisions, accounts, risks, determining security, 13 S Sales by Customer Detail report, Sales by Customer Summary report, Sales reports Online Order List, 264 Online Sales by Customer Summary, 263 Online Sales by Item Summary, 263 Online Sales Receipt List, 264 Sales by Customer Detail, Sales by Customer Summary, Sales by Item Detail, Sales by Item Summary, sales tax configuring, 64 groups, item taxes, paying, modifying due dates, viewing Sales Tax Liability report, tax agencies, tax codes, Sales Tax Liability report, , saving backups, 12 credit memos, 157, 188 data compression, files, 38 installation files, invoices, quotes, 131 Receive Payment records, 167 templates, 346 vendors, 176 screen resolution, configuring, 12 SDK (Software Development Kit), 4, 365 searching payments (PayPal), 325 transactions, 123 security, 13 firewalls installing, 23 troubleshooting activation, 30 OneCare, 13 Security Warning dialog box, 20 selecting accounts, 57 credit profiling services (Equifax), 327 ebay items to sell, 333 invoice layouts, 136 layouts, 145 Microsoft Office Accounting 2007 versions, 9-10 statements, 293 tax groups, 131 templates, 133 selling online, sending cash sale forms, 151 credit memos, 158 reports, files, invoices, 141 quotes, servers, SQL, services credit memos, 156, 187 forms, 145 invoices, setup. See configuring slider bars, dragging, 26 Small Business Accounting 2006 (SBA 2006), 10 small documents, 346 software, backing up before installation, 14 Software Development Kit (SDK), 4, 365 sorting reports, 287 spreadsheets, See also Excel SQL (Structured Query Language) servers, 21-22, 369 start dates, 120 starting Microsoft Office Accounting Express 2007, New Company Wizard,

13 transactions statements cash flow, 52, 60, 249 creating, income, 52 reconciling, status of accounts, 60 Structured Query Language. See SQL Subaccounts, 60. See also accounts support lists, managing, support.microsoft.com, 384 system requirements, T tags, 346 taxes accountant reviews, creating journal entries, 316 receiving files, sending files, viewing, , 318 ADP Payroll, groups, 131 quotes, 131 sales tax formatting, 64 groups, item taxes, modifying due dates, paying, tax codes, tax agencies, viewing Sales Tax Liability report, templates , 133 forms, 340 modifying entry, printing, invoices, 142. See also invoices letters, saving, 346 text, adding to forms, 349 time entries, recording, Time Entry List report, Time report, 270 timesheets, recording, tools. See also utilities Analysis Tools, 364 Data Utilities, 370 creating backups, repairing data, importing, 46 trails, audit, 119 Transaction Detail by Account report, Transaction Detail by Tax Code report, 253 Transaction Journal report, transactions accounts, adding, 298 backups, 120 banking, credit card charges, entering payments, making deposits, printing checks, transferring funds, writing checks, companies Cash-Basis Journal Entry, journal entries, Company Lists, Company Preferences, daily, 123 cash sales, credit memos, Customer Refund records, customers, invoices, quotes, Receive Payment records, deleting, 123 ebay, employees, reimbursements, entering, 51 modifying, 123 online banking, reports, 251. See also reports searching, 123 statements, support lists, vendors, credit memos, entering bills, issuing payments, New Cash Purchase records, paying bills, prepaying payments, viewing,

14 transferring funds transferring funds, Trial Balance report, troubleshooting activation (firewalls), 30 Data Utilities, 370 creating backups, repairing data, ebay, 338 errors, files, 381 Help menu, help resources, maintenance, performance, types of accounts, selecting, 57 U upgrading Microsoft Office Accounting 2007 versions, 10 Microsoft Small Business Accounting 2006, 50 utilities Data Utilities, 370 creating backups, repairing data, importing, 46 V Vendor List report, Vendor Payments List report, Vendor Reports A/P Aging Detail, Vendor List, Vendor Payments List, Vendor Transaction History, Vendor Transaction History report, vendors adding, 223 daily transactions, credit memos, entering bills, issuing payments, New Cash Purchase records, paying bills, prepaying payments, files, viewing, verification, versions, Microsoft Office Accounting 2007, 3-4 comparing, 4-9 selecting, 9-10 upgrading, 10 viewing accountant reviews, , 318 charts, 285 columns, Company Lists, display resolution, 12 existing vendor payments, 202 Sales Tax Liability report, transactions, 368 voiding credit memos, 158 invoices, 141 W windows Create Fiscal Year, 121 Downloading Window, 18 Write Off, 165 wizards Bank Online Wizard, 361 Company Wizard, 51 Compress Data Wizard, 377 Equifax Credit Profile Service Wizard, 326 Marketplace Services Wizard, 330 Microsoft Money Import, 45 New Company Wizard customizing, preparation, Outlook Business Contact Manager Wizard, 366 QuickBooks Import, 41 Write Letters Wizard, 300, 350 Word forms, 340 modifying entry, printing, integration, 3, Write Letters Wizard, 300, 350 Write Off window, 165 writing checks, Y years, creating fiscal,