Setting Up Your Company Accounts with the EasyStep Interview 1

Transcription

1 Contents 1 Setting Up Your Company Aounts with the EasyStep Interview 1 Installing QuikBooks 2 Registering QuikBooks 5 Setting Up QuikBooks in a Multiuser Offie 6 Transferring Data from Older Versions of QuikBooks 7 Transferring Data from Quiken 8 Pratiing with the Sample Company Files 10 Entering Data for a New Company 12 Entering a Start Date 18 Setting Up a Bank Aount 20 Setting Up Inome and Expense Aounts 21 Stopping, Restarting, and Completing the Interview 22 2 Setting Up and Using Payroll Features 25 Setting Payroll and Employee Preferenes 26 New! Setting Up Employees 29 New! Setting Up Employee Payroll Information 31 Setting Up Employee Payroll Taxes 32 Setting Up Sik and Vaation Benefits 34 Setting Up Payroll Dedutions 37 New! Paying Employees 40 Using Timer Information with QuikBooks Payroll 45 Printing Payheks 46 Using Diret Deposit 47 Creating Employer Payroll Reports 49 Paying Payroll Taxes with Form Paying Federal Unemployment Compensation Taxes with Form Preparing W-2 Forms 57 Issuing W-3 Forms 59 vii

2 Setting Up Independent Contrators for 1099 Forms 61 Setting 1099 Preferenes 63 Issuing 1099 Forms 64 Outsouring Payroll 65 viii 3 4 Adding or Changing Information After the Interview Is Completed 67 Setting General Preferenes 68 New! Setting Desktop View Preferenes 71 Sorting Lists 73 Displaying Lists on Forms 74 Adding Aounts 76 New! Using Aount Numbers 78 Adding Customers 79 New! Displaying Detailed Customer Information 81 Adding Vendors 84 Adding Items 86 New! Adding Information On-the-Fly 90 Moving Items on a List 91 Creating Subitems 92 Editing Information on a List 93 Hiding Entries on Lists 95 Deleting Entries on a List 97 Merging Entries on a List 98 Printing Lists 100 Searhing for Transations 101 Generating a QuikReport 102 Setting Aounting Preferenes 103 Invoiing and Colleting Inome 105 Setting Sales and Customers Preferenes 106 New! Creating an Invoie 109 Previewing Invoies 111 Printing a Single Invoie 113 Printing a Bath of Invoies 114 ing an Invoie 115 Charging Expenses to a Customer 118 New! Setting Finane Charge Preferenes 120

3 Creating a Monthly Statement 121 Setting Send Forms Preferenes 123 Traking Aounts Reeivable 124 Reeiving Payments for Invoies 125 Issuing a Credit or Refund 126 Reeiving Cash 127 Making Bank Deposits 128 Reeiving Advanes, Retainers, and Down Payments 129 Issuing Disounts 130 Viewing the Open Invoies Report 133 Creating a Colletion Letter 134 Reording Bad Debts Making Purhases and Reording Payments 139 Setting Purhases and Vendors Preferenes 140 New! Using Purhase Orders 144 Viewing Items on Purhase Orders 146 Viewing Vendor Information 147 Reeiving Goods 148 Reeiving a Partial Order 150 Viewing Unpaid Bills Reports 151 Paying Bills 152 Taking Disounts 153 Using the Chek Register 155 Editing Bill Payments 157 Deleting Bill Payments 158 Setting Cheking Preferenes 160 Writing Cheks 162 New! Printing Cheks 164 New! Voiding Cheks 165 Creating Purhase Reports 168 Colleting and Paying Sales Tax 169 Setting Sales Tax Preferenes 170 Creating a Sales Tax Item 171 Creating a Sales Tax Group 172 Charging Sales Tax to Customers 173 Entering Tax Status of Inventory Items 174 Contents ix

4 Selling Tax-Exempt Items 175 Selling Items to Tax-Exempt Customers 176 Produing Monthly Sales Tax Reports 178 Paying Sales Tax 179 Taking a Disount for Early Payment Using Timesaving Features 183 Memorizing Transations 184 Memorizing a Group of Transations 185 Using Memorized Transations 187 Sheduling Reurring Transations 188 Changing Memorized and Sheduled Transations 191 Removing Memorized Transations 193 Setting Reminders Preferenes 194 Using Reminders 196 x 8 9 Job Cost Estimating and Traking 197 Setting Jobs and Estimate Preferenes 198 Setting Up a Job 200 Using the Job Status Feature 203 Using the Job Type Feature 205 Using the Job Dates Feature 206 Using the Job Desription Feature 207 Creating an Estimate 208 Invoiing Against an Estimate 209 Revising Estimates 213 Creating a Work in Progress Report 215 Traking Time 217 New! Setting Time Traking Preferenes 218 Installing the Timer 219 Exporting Information to the Timer 221 New! Creating a New Timer File 222 Creating a Timed Ativity 224 Using the Timer 225 Sending Timer Data to QuikBooks 226 Opening Timer Data in QuikBooks 227 Viewing Timer Transations 229

5 Editing Timer Transations 230 Billing Time from the Timer to the Customer 231 Baking Up and Condensing Timer Data 233 Restoring Baked-Up and Condensed Timer Data QuikBooks Tips and Triks 235 Setting Spelling Preferenes 236 Creating a Budget 237 Produing Budget Reports 241 Setting Up Classes 243 Displaying a Class List 244 Using Multiple Classes on One Form 245 Reporting on Classes 246 Creating Payment Terms 247 Customizing Forms Editing Existing Forms 248 Customizing Forms Creating a New Form 250 Making Journal Entries 255 New! Using the Audit Trail 256 Using the QuikBooks Remote Aess Feature 258 Creating Mailing Labels Using the QuikBooks Online Features 261 Setting Servie Connetion Preferenes 262 Setting Up Your QuikBooks Internet Connetion 263 Ativating Your Online Bank Aount 265 Retrieving Online Bank Statements 270 Mathing Transations 271 Making Online Payments 273 Caneling Online Payments 274 New! Sending Online Messages 276 Transferring Money Between Aounts 277 Getting Reports of Online Transations 278 Using the QuikBooks Website 279 New! Using the QuikBooks Online Edition 280 Content xi

6 12 Preparing Inome Tax Returns 283 Choosing the Corret Inome Tax Form 284 Assigning Tax Lines 286 Using the Inome Tax Summary Report 288 Using the Inome Tax Detail Report 289 Making Estimated Tax Payments 291 Creating a Tax Return Seurity 297 Baking Up Your QuikBooks Company File 298 Restoring Baked-Up Information 301 Using the QuikBooks Online Bakup Servie 304 Setting Up the Administrator 306 Adding Users 307 Editing User Aess 311 Removing Users 313 Closing Finanial Reords at Year-End 314 Creating a Closing Date Exeption Report 316 xii 14 Using Inventory Features 317 Ativating Inventory 318 Setting Up Inventory Items 320 Adding to Your Inventory 322 Editing Inventory Items 323 Creating an Inventory Group 325 Managing Sales Orders 327 Setting Up Reminders to Replenish Your Inventory 329 Preparing Inventory Reports 330 Counting Your Inventory 332 Adjusting Inventory Quantities 334 Adjusting the Prie of Inventory 335

7 15 Reording Your Assets 337 Reoniling to Your Bank Statement 338 Reording Automati Teller Withdrawals 341 Traking Petty Cash 342 Reeiving Credit Card Payments 343 Reording Deposits As Assets 344 Purhasing Fixed Assets 345 Entering Depreiation 348 Selling Fixed Assets Reording Owners Equity 351 Understanding the Opening Balane Equity Aount 352 Reording Owners Draws 355 Entering Prior Period Adjustments 357 Viewing Contents of Retained Earnings Aount Reording Liabilities Managing Aounts Payable 361 Reording Payroll Tax Aruals 363 Setting Up Credit Card Aounts 364 Aounting for Deposits or Retainers 369 Reording Loans 370 Using the QuikBooks Loan Manager 371 Reording Loan Payments 374 Preparing the Top Ten QuikBooks Reports 375 Setting Reports and Graphs Preferenes 376 Preparing an Inome Statement 380 Preparing a Balane Sheet 381 Preparing a Trial Balane 383 Preparing a General Ledger Report 384 New! Preparing a Budget Report 385 Preparing a Sales Tax Liability Report 388 Preparing a Payroll Liability Report 389 Preparing an Aounts Reeivable Aging Summary Report 391 Contents xiii

8 Preparing a Job Progress Report 392 Preparing an Aounts Payable Aging Detail Report 393 Customizing Reports 394 Memorizing a Customized Report 397 New! Features 399 QuikBooks Index 401 xiv