FINANCE MANAGEMENT INFORMATION SYSTEM

Transcription

1 FINANCE MANAGEMENT INFORMATION SYSTEM IN THE SLOVAK REPUBLIC Chisinau, Moldavia May, 2010 Presented by: Marián Kováč, Ján Pokorný

2 Public finance management Information system Is represented by the Information System for the State Treasury System It consists of: Budgetary Information System /1998/ - client s budget - external IS in relation to ST System State Treasury Information System /2003/ - implementation of the client s budget - account management and payment system - financial planning - accounting, reporting - internal IS in relation to ST System

3 Budgetary IS & Treasury IS Information System for Treasury System client s budget binding limits budgetary items Budgetary Information System Integrative database State Treasury Information System budget allocation available budget balance budget execution

4 Budgetary IS & State Treasury IS: two independent, but cooperative information systems cooperation just in the area of budget and expense policy both of them are the property of MoF business owner and control function Budgetary IS formation and administration of public budget - completely in charge of MoF, - MoF ensures management and development IS Treasury IS - execution of public budget in charge of State Treasury - ST ensures management and development IS

5 Field of activity of the State Treasury activities of ST are defined by Act No.291/2002 Collection of Laws on ST ST is authority of state administration, its main goal has been to ensure implementation of public budget and centralisation of state administration revenues since 1 st of January 2003 is part of State Treasury System, one of the most important parts of public finance system provides high quality and timely aggregate information in the process of budget realisation, information about current revenues and expenditures of state budget, and information about state and trends of financial resources centralised in State Treasury System

6 State Treasury System by Act 291/2002 Coll. on ST set of relations set of activities Tax Directorate of the SR Customs Directorate of the SR MoF of the Slovak republic MoF SR National Debt Debt, Deficit Strategical Control Conceptual Methodical Valuational DataCentre Risk management STs Information System of payment Supervision of the budget implementation Accounts Clients State Treasury Liquidity System of payment ECB/NBS /CB D&LMA ARDAL Finance market Financial market operations Service area

7 State Treasury System Responsibilities and tasks: Ministry of Finance legislation, strategy, supervision, conception, methodology Ministry of Finance National Debt client dealing, strategical debt management, national assets management State Treasury implementation of the budget of the clients, accounts management, system of payment, financial planning, reporting, accounting Debt and Liquidity Management Agency treasury bonds emission, treasury liquidity management, national debt, public budget deficit and risks management DataCentre operation of the IS for State Treasury System Tax and Customs Directorate of the Slovak republic prognosis of the tax revenues and customs revenues

8 State Treasury System State Treasury MoF Clients ECB,NBS, KB Implementation of the client s budgets Accounts management Payment system Interest, fees, currency policy Accounting & Reporting Back office operations Legislation, Methodology, Strategy STs results evaluation Accounting & Reporting consolidation Parliament, Government... Statistical office, Intrastat, public... Financial planning Budget management D&LMA Strategical debt management Finance market Liquidity management Risk management Operative debt r management National Assets management Back office operations ND Accounting ND

9 State Treasury Information System ST Information System Dealing system module Management expenditures modul-manex Account management module-accoman Payment system module-payex Financial planning module-plarex Flexible reports module-flexman Prognosis evaluation module-proman Archive management module-archman STIS users administration module-useman Accounting module Reporting module

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11 Main functions of the State Treasury IS

12 Technological aspects of the System Technological platform of the State Treasury Information System: - productive system - test system - educational system - upgrade test system Productive system performs at several servers /hardware/ The servers database and applicative systems use HP-UX operating system Currently the database system uses Oracle Database 10g Release 2 The application system uses Oracle WebLogic Server 11g Release 1 Since the outset all of the systems have been updated regularly

13 Technological aspects of the System The linkages to electronic payment systems: EURO SIPS /NBS/ - clearing within the Slovak republic in Eurocurrency - interface by communication system BIPS TARGET II (ECB) - clearing in real time within the European Economic Territory in Eurocurrency - interface by SWIFT network VUB bank - international system of payment - domestic system of payment in foreign currency - interface by Business banking /originally New Homebanking/

14 Expenditure cycle in State Treasury system the linkages to EPS State Treasury Expenditure Management Budget allocations and limits D&LMA ST Client Payment commitment Financial planning ST Client ST Client Approval End of day Financial accounting ST Client Payment order request Payment orders batch ST Client Approval Target2 VUB SIPS - NBS

15 Communication Architecture State Treasury Client VPN Information System of State Treasury STIS portal zone Banking system STIS zone Citrix SAP Portal -- ManEx module RRP User Management LDAP Certification authority SAP BW Reporting system

16 Communication Architecture user s working Slim client architecture: system access by SAP Portal to the IS applications access data verification by Certification authority so-colled slim client the application is activated at the server and by Citrix technology through safety VPN network is displayed on user s PC Internet Explorer software serves for the applications displaying SAP Portal - the portal to State Treasury IS RRP the user interface for user s access administration LDAP - Lightweight Directory Access Protocol a data storage containing user s access and personal data Citrix the interface for mediation and safety communication of the client/server type applications

17 Who has the obligation to keep their accounts in the State Treasury State budgetary and contributory organizations. State funds. Public universities. National Property Fund, The Slovak Land Fund. Social insurance company. Health insurance company, Office of Health Care. Regional municipalities - a transfer from the state budget and funds from European Union. Other clients may be in the State Treasury on a voluntary basis and upon approval by the Ministry of Finance: Other subjects of public sector. Legal entity owned by the state, other subjects such as Slovak Television, Slovak radio.

18 STATE BUDGETARY ORGANIZATIONS STATE CONTRIBUTORY ORGANIZATIONS PUBLIC UNIVERSITIES BY LAW NATIONAL PROPERTY FUND SOCIAL INSURANCE COMPANY CLIENT HEALTH INSURANCE COMPANY REGIONAL MUNICIPALITIES VOLUNTEER JOINT STOCK COMPANIES OWNED BY THE STATE STATE ORGANISATIONS PUBLIC ORGANIZATION NON SPECIFIED IN THE ACT SLOVAK TELEVISION SLOVAK RADIO

19 The gradual entry of clients to the IS ST I. stage, since clients II. stage, since III. stage, since IV. stage, since clients 782 clients 539 clients At present active clients active users 479 closed clients closed users together clients together users active cash accounts 916 closed cash accounts active accounts 57 investment accounts closed accounts

20 Graph of the gradual entry of clients to the IS ST ; ; ; ; 782

21 ESTABLISHMENT OF A CLIENT - ORGANIZATION INTO IS ST The client sends a Request for client to connect into the system IS ST. The form is available in electronic form on Client has to attach: - establishing document of organization, - letters of administration representative organization, - confirmation of organization identification number, - extract from the register of organization, - evidence of equity law. Payments are executing exclusively through IS ST. Organization has own computer equipment and ISDN hotline.

22 ESTABLISHMENT OF A USER EMPLOYEE OF A CLIENT INTO IS ST The user sends a Request for user to connect into the system IS ST. The form is available in electronic form on Organization has own computer equipment and ISDN line, also USB token (card) to protect electronic data. User access to the system IS ST is protected by safety certificate valid for one year. If the client doesn t request an extension of the certificate, after one year access to IS ST is automatically blocked.

23 USER EMPLOYEE OF CLIENT CLIENT ISDN LINK COMPUTER USER EMPLOYEE OF CLIENT USER EMPLOYEE OF CLIENT USER EMPLOYEE OF CLIENT

24 Form of opening accounts in the State Treasury The client has access to the Information System of State Treasury Client sends the application for opening an account with the IS ST. ST opens an account in IS ST. Client prints the contract for the account and together with list of persons who have title to dispose of finance on account and sends to the ST. After the signature of the person authorized for the ST, ST returns 1 copy to the client. The client does not have access to the Information System of State Treasury, but it already exists in IS ST Client sends the request for opening an account by post, or fax. ST opens an account and sends the client a contract for the account to sign. Client signs the contract and sends it to the ST. After the signature of the person authorized for the ST, ST return 1 copy to the client.

25 Form of opening cash account in the VUB The client prints the specimen signature form to cash account. Completes the name of the organization, stamp, managers of cash account, signatures. Completes competence access exclusively, - access collectively. Completes specimen signature of the cash account and the request for opening a cash account sends client to the ST. ST applies for opening a cash account VUB and sends specimen signature form signed by ST to the VUB. VUB opens a cash account and then sends the cash account number into the ST together with the contract. ST electronically informs the client about cash account number. ST enters the cash account number into the IS ST.

26 Execution of domestic payment Domestic payments are executed during the banking day at a defined time, payments within ST are executed on-line. Client completes payment application form in the IS ST - amount, currency, account number beneficiary, the expiration date. Client is responsible for the accuracy, completeness and verification of data provided in the payment application form. ST executes client s payments each banking day. ST electronically sends payments to the Bank Clearing House in NBS. ST informs the client about the payments in Bank Statement through IS ST.

27 Execution of international payment Client enters international payment application form in electronic form through the IS ST. Client is responsible for the accuracy, completeness and verification of data provided in the international payment application form. ST ensures international payments through the VUB and NBS in electronic form. VUB and NBS send debit and credit advice to the ST and following this advice ST executes transactions in clients' accounts.

28 THANK YOU FOR YOUR ATTENTION