InteAcc Softech Solutions, Creating value to the business

Transcription

1 Creating value to the business

2 Overview of InteAcc ERP systems Introduction InteAcc Softech solutions started its journey of developing software in The leader of the company served in different global companies at different positions in different functions like Finance, Sales and Marketing, Supply Chain Management and overall management of a company. Blending the programming skills with these enterprise-wide cross-functional expertise in different multinational companies, the team could develop modern software solutions for business that benefits the users in terms with productivity, simplicity, economic and control. Platform The software is written completely in Java language and this software is platform independent. For example, this software can be used in the following different operating systems giving you the freedom of choice between operating systems- Database MS Windows Linux UNIX Solaris etc. InteAcc ERP Systems will support a choice of wide range of databases leaving you the flexibility of internal resources and choices like- Oracle MS SQL Server DB2

3 Network use The software is multi-user and network compatible (LAN/ WAN). Integration InteAcc ERP System is fully integrated business solutions. It has cross-module integration Security The access to different functions of each module is protected by access control security system of the Application. Access to one or multiple company can be allowed or restricted. Moreover, access to different functions of each module can be customized per user by simply checking out the options by the system administrator. Multi-currency InteAcc ERP System supports multi-currency transaction in order to facilitate companies having global access.

4 Multi-company Supports multi-company operations. Business Units Supports multi-business units operations per company. Multi-site Supports multi-site operations per company (corporate edition only).

5 Modules 1. InteAcc General Ledger System, Budget and Financial reporting 2. InteAcc Cash Management 3. InteAcc Sales Quote, Sales Order and Invoicing System 4. InteAcc Sourcing (Purchase Order and Shipment Tracking) 5. InteAcc Inventory Management 6. InteAcc Planning (Production, DRP and MRP -Materials Requirements Planning) 7. InteAcc Payroll Management 8. InteAcc Accounts Receivable 9. InteAcc Accounts Payable 10.InteAcc Fixed Assets Management InteAcc Multi-Company, Multi-Year and Multi- User System supports a range of popular databases operated on multiplatform extending unrevealed opportunity to grow the business. Log-on window

6 InteAcc General Ledger System Your General Ledger is the foundation of your accounting system InteAcc General Ledger is the foundation of your accounting system. Its built-in flexibility meets both the current and future financial needs of organizations of all types and sizes. Its flexible account formatting, intelligent transaction processing, powerful budgeting and sophisticated financial reporting capabilities give you the tools you need to master your financial data. With InteAcc GL, you ll be able to capture and analyze vital business information so you know where you ve been, and be able to chart where you re going. The modules are fully integrated with each other. The major features include... Multi-structure of accounts: General Ledger accounts can be defined under userdefinable account structures. The account structures could be prepared consisting of one or multiple of account segments.

7 GL Accounts: Flexible single or multi-segment account structure extends robust facility of Creating GL Accounts. Sub-accounts: Since each GL account represents a particular head of accounts it is often found that more specific data in detail is required for MIS report. e. g. in order to avoid unnecessary details of accounts in the expense statement repair & maintenance of vehicles could be accounted for under a single head of account in GL irrespective of number & description of vehicles repaired. But in order to maintain budget / cost control per vehicle per period it is obvious that data of individual vehicles is required separately. inteacc ensures this flexibility and simplicity both in one hand by implementing this sub-account concept. Journal entry: Entering & creating journals is very easy in inteacc. Double entry journal is controlled by well designed user interface. Combo boxes become visible to select required GL Account or sub-account in the data entry grid.

8 The user interface has many user friendly controls like data integrity, Quick entry, auto completion pull-down options etc. Batch template: Unlimited number of Journals can be archived as template and reused as and when required by the user. This is very useful for different recurring journals of similar nature. Recurring batch: This is another auto-journal tool to generate journals for the periods defined at the time of creation. This is also very useful to save time and data control. For example, rent advance given to landlord to be adjusted a certain amount with the rent for certain period of time could be defined in the Recurring batch system and accordingly, the journals of respective financial periods is created by the system automatically. Cost centre: Const centre can be maintained apart from flexible segment codes of GL Accounts. While entering the journals, you can assign the cost between different cost centres. General Ledger accounts can optionally be associated with the cost centres. If any GL account is associated with cost centres the relevant column will be dynamically activated and a pull-down option containing different cost centres will be visible to choose. Budget Sets: Unlimited sets of budget per financial year can be maintained. Budget generation / data entry: There is a built-in engine equipped with the general ledger system for budget. Budget can be generated from multiple of options like historical data

9 other budget sets of same or previous financial year User friendly interface is designed to ensure optimum performance. Reports: Different useful reports available in this module Includes: 1. Balance Sheet 2. Income Statement (Manufacturing, Trading and Profit & loss Account) 3. Schedule of accounts 4. Transaction Listing (GL Details) and many others

10 InteACC Cash Management The major features of cash module includes... Cashier Profile: Maintain full description of Cashier and control transaction under each cashier. Integrate Cashier with different modules. Bank and Account Profile: A Separate database of Bank, Bank Branch and Bank Accounts. This facility extends further data analysis options by Bank, by Account etc. Both online & batch processing: InteAcc cash management system supports both online cash management as well as batch processing system approach. Issue money receipt: Money receipt is generated on-line by the cashier. Receipt issued by the cashier online updates the accounts receivable position as well as cash position instantly. Money received from different parties i.e. Accounts Receivables, Accounts payables, Employees, Other GL accounts is supported. Automatic preparation of Journals for posting to the General Ledger system is fully supported by the system. Inter-account fund transfer: Transactions relating to funds transfer from any source of bank/cash to any other source of bank / cash is supported. Batch Transaction: In addition to above online-transaction processing, batch transaction system is also supported by the system side by side. The user can choose any one of both of the above system of working method. Batch transaction supports both receipts, payments from/to accounts receivable, accounts payable, employee & others parties under GL accounts.

11 Bank reconciliation: By using very user-friendly GUI the bank reconciliation work is done visually and bank reconciliation report is generated by the system automatically. Reports: Different useful reports available in this module Includes: 1. Transaction statements, balance 2. Cash / bank books 3. Transaction batch 4. Transaction Listing etc. and many others..

12 InteACC Sales Quote, Sales Order and Invoicing System This module is designed to keep proper tracking on the customers as well as potential customers. The function of this module involves salespersons daily working progress on each sales call to valuable & personalized information per customers like special price profile per customer, special discount, bonus schemes that may be introduced by the sales departments. The function are summarized below in brief: Sales Quote: Sales quote can be generated by this system and the same quotation can be used while selling to the same customer that saves valuable time of the users. The progress of each sales call relating to the sales quote can be updated by the respective salesperson as well as their group leader/supervisor. This valuable data can be reviewed by the sales team subsequently in order to take subsequent decisions. Sales quote can be revised and full history is saved for future use. Sales Order Entry and invoicing: Sales Order and Invoicing system extends a robust system of automatic sales & price control within the organization. The system can be set to automatically control Credit sales and monitor the Credit limit. Utmost care has been taken to make the user interface user-friendly ensuring enhanced speed and accuracy in the day to day work. Delivery Order: In order to issue appropriate document for the warehouse to issue goods a delivery order can be issued. This delivery order can be used as a paper document as a proof or authorization for delivery of goods/services where the warehouse or service point is not linked/computerized. On the other hand if the Warehouse or service point is linked/computerized, goods/services can be issued/rendered and online information can be processed. Freight: Goods delivery freight profile with rate of freight is user definable. This can be updated any time by the user as required. Each product has a property of freight that can be defined at user level which is also changeable as and when required. The freight is calculated by the system automatically while making the Sales Order based on the product profile.

13 User-defined Price Profile: You can create/maintain unlimited type of price profile like Retail Selling Price, Trade Price, and Maximum Retail Price etc to fit InteAcc into your corporate requirements/practice. Customized Price: You can maintain custom price per customer (Customer Vs Product) that will allow ultimate flexibility in the business based on the customer profile, category and some time as per business negotiation. In order to ensure control over price, it can be restricted to be edited while entering Sales Order. Customer Salesperson Relationship: Relationship may be optionally set by fixing specific salesperson in any specific customer profile and this will help automatically select the respective salesperson profile in the Order entry screen. If alternative option is set, Salesperson can be selected at the time of Order Entry. Budget: Sales budget per salesperson as well as Dealer/Customer can be maintained. The budget may be maintained both product as well as product group. Useful reports comparing the sales budget and actual is generated. Export order processing: Export order acceptance, order entry, issuance of Proforma Invoice is also optionally handled by the system. The Proforma Invoice can be revised if required and the same proforma invoice data can be used to generate invoice to avoid mistake as well as save time. Processing of accounting journals: Processing of all accounting journals / transaction is also done fully automatic by the system. Reports: Different useful reports available in this module Includes: 1. Sales Quotation 2. Invoice 3. Delivery Order 4. Sales reports 5. Sales Quote status and many other

14 InteAcc Sourcing (Purchase Order and Shipment tracking) This module consists of issuance of purchase order, L/C management, order tracking etc. This module also works with closely with Inventory Control, order entry, accounts payable and general ledger system. The major features include... Purchase Order: Different types of Purchase Orders like Import Purchase, Local Purchase are generated with integration to Inventory system and purchase ledger system. Free of Charge (FOC) transaction can be processed together with commercial PO. Purchase Orders can be amended with amendment number. VAT: VAT is also calculated automatically in case the product is defined as liable for payment of VAT at purchase stage. Flexible product grouping: Products can be grouped, sub-grouped, etc. etc. as far as the user need inteacc will support. This helps having unlimited level of classification / sub-groupings. Multi-unit of measure: Multi-unit of measure (UM) per product is supported. The user definable conversion table helps defining the conversion. e.g. goods can be packed in master carton as well as inner carton in a master carton and in this case unit of measure as well as their selling quantity mix may vary from time to time. User can enter transaction in any UM of the product at any time like buying / receiving / selling / delivering etc. Custom Purchase Price: Purchase price per vendor can be maintained that extends robust system of purchase order processing with right price for the vendor. Scale based purchase price: Purchase price per vendor can be defined per scale of quantity. The system will apply appropriate price for the qty vs. vendor automatically while creating purchase order. L/C Management: Use single or multiple Purchase Orders (PO) to include in a L/C. Amendment of L/C by adding/removing any Purchase Order to/from the L/C. The system supports multiple consignments per L/C that ensures ease of order tracking.

15 Order Tracking: The system facilitates tracking each Order or Product at different stages like PO issued, L/C opened, Goods shipment status, Shipping document received, documents at Bank, Documents given to Customs agent, goods under customs clearance, goods received at warehouse etc. Generation of documents: The system has feature of automatically generating L/C advising letter to vendor and automatic letter generation of customs clearing agent at the time of awarding assignment of customs clearance Source list: List of source of materials (vendors) can be maintained and purchasing can be defined only from specific sources/vendor(s). This feature can successfully be maintained where purchase of any/some materials is only subject to pre-approval of source e.g. pharmaceutical industry. This feature optionally can be implemented. Adjustment: Used for audit adjustment, after physical verification etc. Reports: Different useful reports available in this module Includes: Purchase Order Purchase Ledger Sorted by Item and Date Pending orders report Consignment status Letter to Vendor advising L/C Letter to C&F agent assigning Clearing of consignment And many more.

16 InteAcc Inventory Control This module consists of Materials/Goods receiving, Issue to Production and inventory control. This module also works with closely with Purchase Order, Sales Order entry, Accounts payable and general ledger system. The major features include... Multi-warehouse: Goods can be transacted under unlimited number of warehouse locations. Goods receiving: Goods receiving automatically updates the inventory in hand as well as total amount is used to control the accounts payable. Goods Receiving Advice (GRA) is automatically generated by the system as soon as receiving data is entered. Goods return process can be maintained through the same interface by just changing the option of combo box. This extends easy to operate and simplicity. Goods receiving from local purchase order, back to back L/C.: Goods receiving is done in 2 (two) phases, Receive as per challan of the supplier on the basis of lot Physical count and swatch report/approval of quality Issue MRR and posting to ledger Inter-warehouse transfer: Use to generate inter-warehouse transfer advice and update the inventories in hand automatically. Issue to Production/WIP or Return from WIP: Issue of Materials to Production/ Workin-progress against Batch/Order of particular finished products automatically updates the inventory in hand as well as materials cost per Batch/Order. Flexible combo-box in the data entry table extends facility of selecting raw materials / supplies. Inventory per Warehouse by location / bin also can be maintained. Return from production floor is also handled by the system through using the same interface by just changing the option of combo box. This extends easy to operate and simplicity.

17 Goods are issued (Challan) against requisition for distribution or order sheet for sending goods to other factory. Issue goods against delivery order: Goods can be issued against Delivery orders in order to process invoice in the order entry module. Inventory Valuation Method: The system will support Perpetual and Periodical Inventory system based on the industry requirement and other related information system. Costing Method: Multiple options of inventory costing methods are available like FIFO, LIFO, Weighted Average etc. Adjustment: Used for audit adjustment, after physical verification etc. Reports: Different useful reports available in this module Includes: 1. Goods Receiving Note (GRN) 2. Materials Issue Note (to production) 3. Inventory valuation report

18 InteAcc Planning (Production plan, MRP and DRP) Manage your supply chain using InteAcc ERP system. Supply chain process flow Merchandising function is one of the core functions in the whole supply chain process. PLAN PLAN PLAN Source Make Deliver Integration Integration Manufacturing Supplier Warehou Warehou Customer Information flow Materials flow Financial flow 1. Production plan Production capacity and capacity management In-house production Contracting-out (toll-out/sub-contract) production Production monitoring by production process Production plan rescheduling 2. Materials requirement planning Materials master data Raw materials Finished goods Materials category (unlimited, user definable) BOM (Bill Of Material) Standard or Specific materials usage per unit

19 3. Purchase planning Lead time of procurement per vendor-material Automatic determination of required delivery date by the ERP and recommend date in purchasing plan 4. Purchase requisition Creation of purchase requisition from purchase plan Release/approval for issuance of purchase order 5. Purchase order Issue purchase order from approved purchase requisition (in sourcing module) 6. Monitoring suppliers' delivery to ensure timely availability of materials for production Monitoring of Materials receiving status against per order/per customer Record notes on production progress/feedback from suppliers Plan Materials Requirements per period, per batch, per given quantity with this easy to use robust system. 7. Bill of Materials (BOM): Maintain Bill of Materials per Finished Product with standard materials consumption/requirement. Standard output of finished products can be maintained. 8. Sales Rolling Forecast: Sales budget / forecast may be maintained by Sales department and the forecast data would be shared by the Planning module automatically. 9. Run Planning Process: By clicking a simple button your complex Materials plan is made by the system within seconds. A complete planning process is executed by the system as follows- DRP (Distribution Replenishment Planning) Planned Production Orders MRP (Materials Requirements Planning) Planned purchase plan 10. Distribution Replenishment Planning: This functionality of planning module works determining replenishment of area distribution centre warehouse from central warehouse.

20 InteACC Fixed Assets Management Record and track your most valuable assets within your organization. Depreciate, manage, transfer, put in use, obsolete, and dispose the Assets with this easy to use system. The major features includes... Assets Groups: Fixed Assets Group extends facility of get reports or analyse data by Group like Plant, Machinery, Furniture etc. Method of Depreciation can be applied to Group and that saves time of user by eliminating necessity to assign depreciation method and other properties of each Fixed Assets. Multiple Depreciation Methods: It supports different popular depreciation methods like Straight-line method, Reducing Balance method, No-Depreciation etc. Internal Transfer: Internal transfer of Fixed Assets facilitates tracking the assets location and thus ensures control easily. Automatic Allocation of Depreciation: Allocation depreciation per Department / Division is handled by the system automatically. Thus your profitability / operating result analysis become more justified. Tax Depreciation: Apart from Accounting Depreciation, InteAcc Fixed Assets system extends facility to maintain tax depreciation and difference between these two in order to facilitate computation company tax. Integration with Other Modules: InteAcc Fixed Assets module is integrated with Purchase Order Processing and Human Resources Management Modules. This module is also integrated with General Ledger System. Disposal: Sales or write off of assets as per management decision

21 InteAcc Payroll and HRM Management This module is designed to suite different flexibility in Payroll Management. Some of the features are mentioned below - User Definable Pay-Scale: If your company maintains Pay-Scale, it is easily userdefinable which is very flexible to suite different kinds of needs. Salary Profile: The system is capable of handling Fixed Salary, Daily Salary, Pay-Scale Salary, Production output base salary etc. Loan type: A User definable loan type handles optionally charging interest at userdefines rate or without interest. Employee Loan: Loan and Advances to employee can be managed easily with automated deduction of installments from salary. Loan types are user definable and optionally interest can be charged. Income Tax: The system can be put on deduction of Salary-Tax from the employees whose salary is taxable according to the Income Tax Rules of the Country. The Tax slab and rate can be updated by the authorized users as soon as new tax rule is declared in the National Budget. Employee Profile: A Complete profile of Employees can be maintained having details of personal information, addresses, education, experience, employment terms, salary terms/type, deductions, taxes etc.

22 Overtime: Enter overtime hours information of employee, it will automatically calculate overtime salary as per company policy and include in the salary sheet. Salary Increment: The history data of salary increase is kept in the database for future need/analysis. Just enter the increased amount with effective date, the system will automatically calculate the arrear salary, if applicable and include in the next month s salary sheet/pay slips. Tax Deposit: Enter tax deposited with the government exchequer to track tax payment status of employees as well as statement to tax authority. Leave records: Maintain leave records of employees. The system automatically controls maximum leave per year that may be defined by the user. The leave type is user-definable to extend flexibility. Reports: Different useful reports available in this module Includes: Salary sheet Pay-slip Advice to Bank for transfer of Salary to Employees Account Tax calculation statement And many more

23 Accounts Receivable This module works integrated with order entry (sales and distribution) module, Bank/cash and general ledger system. Unlimited hierarchy of customer groups: Customers can be grouped under different group, sub-group, sub-sub group and so on. The hierarchy is unlimited and can be set at the time configuration. Ship to address, Bill to address: Maintain unlimited number of ship to address and Bill to address. This is useful where one customer has multiple warehouse/distribution centres and thus helps minise delivery cost. Flexible customer profile: Maintain customer per sales centre, per sales area, set default sales persons with option of linking multiple business units. Maintain descriptive profile of customer, keep important notes about the customer, set default currency, maintain pricing policy, credit policy, unlimited number of contacts and payment terms. Online Money receipts: Issue money receipts to customers against payments. This enables system updating A/R and Bank/Cash in hand simultaneously. Debit Note, Credit Note: Issue debit note or credit note with/without reference to invoices. Adjustment/write off of bad debts: Write off bad debts. Adjust advance with outstanding invoices: Adjustment of advance balance with subsequent invoices. Automatic Journal interface to GL : Automated interface generates necessary journals against collection of sales proceeds, adjustment of receivables, debit note, credit note to customers. Flexible age analysis of accounts receivable: Age analysis of receivable is flexible, you can set your required length of period for aging anytime. Credit management: Automated letters are issued to overdue and over the limit outstanding customers. User options available to set criteria in order to get statements, issue reminder letters etc.

24 Reports: Different analytical reports available to monitor and control your receivables. More reports can be generated by trained users. Accounts Payable This module works integrated with purchase (sourcing), inventory management, Bank/cash and general ledger system. Unlimited hierarchy of vendor groups: Vendors can be grouped under different group, sub-group, sub-sub group and so on. The hierarchy is unlimited and can be set at the time configuration. Flexible vendor profile: Maintain vednor group, vendor class, set default buyer, vendor category, default currency, payment terms, credit limit etc. Maintain descriptive profile of vendor, keep important notes about the vendor, unlimited number of contacts etc. Purchase bills processing: Process invoices (bills) from vendors with/without reference to purchase order, GRN no., vendor s invoice number. Process automatic journals (modifiable) against VAT, deduction of AIT etc. Accounts payable amount is created automatically from which payment can be tracked and processed.

25 Debit Note, Credit Note: Issue debit note or credit note with/without reference to invoices. Adjustment/write off: Write off bad payables. Adjust advance with outstanding invoices: Adjustment of advance received balance with subsequent invoices. Payment orders: Issue payment orders with the help of productive tools like indicating the due date, overdue bills, selection by vendors, by days of old invoices/overdue etc. Payment to vendors: Process payments to vendors against payment orders after due authorization. Payment can be made in both Bank and cash. Automatic Journal interface to GL : Automated interface generates necessary journals against payments, adjustments, debit note, credit note to vendors. Flexible age analysis of accounts payable: Age analysis of payables is flexible, you can set your required length of period for aging anytime. Credit management: Credit policy agreed by company with vendors is tracked and the system helps prioritizing the bills for payments. Reports: Different analytical reports available to monitor and control your payments to vendors. More reports can be generated by trained users.

26 InteAcc MIS system MIS system is designed to feed required management information in an effective manner so that the provided information is useful and productive. InteAcc ERP system use JasperReport reporting engine which can run in several software architecture like desktop, 2 tier, n-tier, web etc. Any person who has simple SQL and database knowledge can easily generate even complex report designs that can be reused by general users. Apart from this report designing option, InteAcc ERP system has a host of reports to support management at different levels in the operations and decision making The list of reports can be agreed and customized accordingly