SAPPHIRE NOW and ASUG Annual Conference Exhibit Packages. May 7 9, 2019 Orange County Convention Center North/South Building Orlando, Florida

Transcription

1 SAPPHIRE NOW and ASUG Annual Conference Exhibit Packages May 7 9, 2019 Orange County Convention Center North/South Building Orlando, Florida Revision

2 TABLE OF CONTENTS Exhibitor Eligibility... 3 Payment Terms and Signed Agreement... 3 Exhibit Packages At-a-Glance... 4 Sapphire Level Exhibit Package Fee: $230, Onyx Level Exhibit Package Fee: $160, Diamond Level Exhibit Package Fee: $83, Emerald Plus Level Exhibit Package Fee: $65, Emerald Level Exhibit Package Fee: $49, Ruby Level Exhibit Package Fee: $35, Pod Level Exhibit Package Fee: $15,

3 Exhibitor Eligibility Eligibility to be an Exhibitor in this program is limited to companies that have a current partnership agreement in good standing with SAP. Exhibitors must have no outstanding credit issues or past due amounts with SAP or ASUG. SAP and ASUG reserve the right to reject or cancel any application/agreement to exhibit. Payment Terms and Signed Agreement After the Exhibitor Application has been submitted, a package payment request, with a link to an invoice and an application acknowledgment with a PDF of the Exhibitor Agreement, will be generated and sent via to all contacts listed in the application. It is the responsibility of the exhibiting company to process the invoice through their organization for payment to SAP by January 31, It is the responsibility of the exhibiting company to process the agreement for signature and submit to the assigned exhibit manager within one week of completing the application and no later than January 31. If the application is completed after January 31, payment and signed agreement are due upon receipt. The exhibitor logistics contacts, as submitted in the application, will be ed a receipt when payment and the signed agreement have been received. Exhibit Space Selection A Priority Point System will establish exhibit space selection order. To be eligible for space selection using the Priority Point System, payment and the signed agreement must be received by January 31, The Sapphire level exhibitors will select space first, followed by the Onyx, Diamond, Emerald, Ruby, and Pod level exhibitors. Exhibitors whose signed agreement and payment are received after January 31 will select space in the order that payment is received once the priority point space selection is complete. SAP and ASUG do not represent that any space will be available to any exhibitor. SAP and ASUG retain the exclusive right to revise the show floor plan and/or move exhibitors as necessary. Space selection will begin after January 31. Priority Point System Formula Priority points are calculated each year beginning with participation at SAPPHIRE 2004 and the 2004 ASUG Annual Conference. Points Criteria 6 For exhibiting at any level *.5 For every $5,000 spent toward an exhibit package * 2 For every $5,000 spent toward marketing opportunities * 1 For marketing opportunities purchased totaling less than $5,000 * 2 For the 2019 application and signed agreement received by December 31, For being an SAP partner by January 31, For being an ASUG Associate Affiliate Member by January 31, For completing the previous year s exhibitor evaluation prior to the published deadline * * Points are calculated post-event. 3

4 Exhibit Packages At-a-Glance Package Components Sapphire Onyx Diamond Emerald Plus Emerald Ruby Pod Fee $230,000 $160,500 $83,500 $65,000 $49,300 $35,300 $15,000 Quantity No limit available until space is sold out or the sign-up deadline 42 Conference Badges Option to Purchase Discount Conference Badges X X X X X X X SAP Global Partner Summit Badges Option to Purchase Discount Badges for the SAP Global Partner Summit X X X X X X X Island Exhibit Space 30 x40 30 x30 20 x20 Inline Exhibit Space 10 x20 10 x20 10 x10 ~ 6 x10 Premium Location X X X Option to Purchase Expanded Exhibit Space X X X Turnkey Convenience: includes a booth structure, display monitor, Internet, electrical, chairs, carpet, and cleaning X X X Home-Base Conference Room 1 Show Floor Conference Room 1 1 Theater Presentation 1 1 Small Theater Presentation 3 1 Invitation to the Media and Analyst Thursday Pre-Concert Reception Spotlight Promotion Pre-Conference Featured Exhibitor Promotion on the Home Page of the Conference Web Site 2 X X X Hotel Room Block (based on availability) X X X X X Included in Exhibitor Lists Wherever Promoted (i.e. conference Web site, event mobile app) Option to Purchase Marketing Opportunities X X X X X X X X X X X X X X 4

5 Sapphire Level Exhibit Package Fee: $230, Packages Items exclusive to the Sapphire level package Conference Registrations: 70 Badges sessions, keynotes, show floor, lunch, and Thursday evening entertainment SAP Global Partner Summit Registrations: 15 Badges The premier SAP partner information and enablement event, held on Monday, May 6 Option to purchase additional SAP Global Partner Summit badges at a discounted rate 30 x 40 Island Exhibit Space Raw space only Premium Exhibit Space Location Option to Purchase Expanded Exhibit Space 300 square feet: $19,800 (Sapphire level package plus 300 sq. ft. expanded space fee, total $249,800) 400 square feet: $26,400 (Sapphire level package plus 400 sq. ft. expanded space fee, total $256,400) Home-Base Conference Room Dedicated meeting room Exhibitor responsible for furnishings, Internet, electrical, catering, etc. Show Floor Conference Room Dedicated meeting room located on the show floor, available during show floor hours One Theater Presentation 20-minute speaking opportunity Show floor location with seating for approximately 125 people Session will be included in the session catalog Session will be recorded Three Small Theater Presentations 20-minute speaking opportunity Time may be used to host a lecture, live demo, or discussion Show floor location with seating for approximately 50 people Sessions will be included in the session catalog Two Invitations to Attend the SAPPHIRE NOW Media and Analyst Pre-Concert Reception Spotlight Promotion Pre-Conference SAP and ASUG will promote Sapphire level exhibitors to registered attendees Dedicated will include company logo, link to Web site, booth number, and contact information Featured Exhibitor Promotion Company logo linked to the company s Web site posted on the conference Web site home page, in rotation with all exhibitors in the top two levels 5

6 Sapphire Level Exhibit Package Hotel Room Block Option to block 25 rooms, based on availability, in prime location hotels: Hyatt Regency Orlando, Rosen Centre Hotel, and Hilton Orlando Exhibitor is responsible for all costs associated with hotel rooms Additional blocks based on availability on a first-come, first-served basis Company name, logo, description (up to 1,350 characters, including spaces), link to Web site, and booth 6

7 Onyx Level Exhibit Package Fee: $160, Packages Conference Registrations: 52 Badges sessions, keynotes, show floor, lunch, and Thursday evening entertainment SAP Global Partner Summit Registrations: 10 Badges The premier SAP partner information and enablement event, held on Monday, May 6 Option to purchase additional SAP Global Partner Summit badges at a discounted rate 30 x 30 Island Exhibit Space Raw space only Premium Exhibit Space Location Option to Purchase Expanded Exhibit Space 300 square feet: $19,800 (Onyx level package plus 300 sq. ft. expanded space fee, total $180,300) Show Floor Conference Room Dedicated meeting room located on the show floor, available during show floor hours One Theater Presentation 20-minute speaking opportunity Show floor location with seating for approximately 125 people Session will be included in the session catalog Session will be recorded Featured Exhibitor Promotion Company logo linked to the company s Web site posted on the conference Web site home page, in rotation with all exhibitors in the top two levels Hotel Room Block Option to block 20 rooms, based on availability, in prime location hotels: Hyatt Regency Orlando, Rosen Centre Hotel, and Hilton Orlando Exhibitor is responsible for all costs associated with hotel rooms Additional blocks based on availability on a first-come, first-served basis Company name, logo, description (up to 1,000 characters, including spaces), link to Web site, and booth 7

8 Diamond Level Exhibit Package Fee: $83, Packages Conference Registrations: 20 Badges sessions, keynotes, show floor, lunch, and Thursday evening entertainment SAP Global Partner Summit Registrations: 5 Badges The premier SAP partner information and enablement event, held on Monday, May 6 Option to purchase additional SAP Global Partner Summit badges at a discounted rate 20 x 20 Island Exhibit Space Raw space only Option to Purchase Expanded Exhibit Space 200 square feet: $13,200 (Diamond level package plus 200 sq. ft. expanded space fee, total $96,700) One Small Theater Presentation 20-minute speaking opportunity Time may be used to host a lecture, live demo, or discussion Show floor location with seating for approximately 50 people Session will be included in the session catalog Hotel Room Block Exhibitor is responsible for all costs associated with hotel rooms Based on availability on a first-come, first-served basis Company name, logo, description (up to 850 characters, including spaces), link to Web site, and booth 8

9 Emerald Plus Level Exhibit Package Fee: $65,000 Conference Registrations: 10 Badges sessions, keynotes, show floor, lunch, and Thursday evening entertainment Option to purchase SAP Global Partner Summit badges at a discounted rate 10 x 20 Inline Exhibit Space 10 x 20 booth structure rendering below Full-color graphic panels o Header with company logo, three back walls, front counter, peninsula counter and wall. Exhibitor to provide artwork, SAP/ASUG to produce. Non-secure storage in front counter and closet Bistro height table and four chairs Lighting, carpet, and wastebaskets Install and dismantle labor Nightly cleaning including vacuuming One 40 Flat Screen Display Monitor and Cable Electricity with Four Multi-Outlet Power Strips Four Hard-Wired Internet Connections Hotel Room Block Exhibitor is responsible for all costs associated with hotel rooms Based on availability on a first-come, first-served basis Company name, logo, description (up to 750 characters, including spaces), link to Web site, and booth 9

10 Emerald Level Exhibit Package Fee: $49,300 Conference Registrations: 10 Badges sessions, keynotes, show floor, lunch, and Thursday evening entertainment Option to purchase SAP Global Partner Summit badges at a discounted rate 10 x 20 Inline Exhibit Space Raw space only, exhibitor to provide booth property Hotel Room Block Exhibitor is responsible for all costs associated with hotel rooms Based on availability on a first-come, first-served basis Company name, logo, description (up to 750 characters, including spaces), link to Web site, and booth 10

11 Ruby Level Exhibit Package Fee: $35,300 Conference Registrations: 5 Badges sessions, keynotes, show floor, lunch, and Thursday evening entertainment Option to purchase SAP Global Partner Summit badges at a discounted rate 10 x 10 Inline Exhibit Space 10 x 10 booth structure: Two design options are offered - see renderings below. Full-color graphic panels o Header with company logo, two back walls, front counter or peninsula counter. Exhibitor to provide artwork, SAP/ASUG to produce. Non-secure storage Two counter-height chairs Lighting, carpet, and wastebasket Install and dismantle labor Nightly cleaning including vacuuming 24 Flat Screen Display Monitor and Cable Electricity with Two Multi-Outlet Power Strips Two Hard-Wired Internet Connections Company name, logo, description (up to 750 characters, including spaces), link to Web site, and booth Option A Option B 11

12 Pod Level Exhibit Package Fee: $15, Packages Conference Registrations: 2 Badges sessions, show floor, lunch, and Thursday evening entertainment Option to purchase SAP Global Partner Summit badges at a discounted rate Pod Space Pod structure approximately 6 x 10 as three Pods are installed in a 10 x 20 space Two full-color graphic panels Exhibitor to provide artwork, SAP/ASUG to produce. Counter-height chair Non-secure storage Lighting, carpet, and wastebasket Install and dismantle labor Nightly cleaning including vacuuming 24 Flat Screen Display Monitor and Cable Electricity with Multi-Outlet Power Strip Hard-Wired Internet Connection Company name, logo, description (up to 750 characters, including spaces), link to Web site, and booth Pod rendering in group of three as installed in a 10 x20 space. 12

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